West Central Reporter

City of Greenville City Council met July 8.

Here is the agenda provided by the council:

1. ROLL CALL

2. PLEDGE OF ALLEGIANCE

3. CITIZEN INPUT / COMMENTS ON ANY AGENDA ITEM OR OTHERWISE

4. COUNCIL OR MAYOR COMMENTS

5. CITY MANAGER COMMENTS

5.1. Announcement of Municipal Electric Aggregation rates for December 1, 2025 through June 2027. The fixed rate is $0.11974 per kilowatt. Our current rate is $0.11828 and Ameren's current rate is $0.12547 per kilowatt.

None required

5.2. Update on Birdies and Barrels

∙ Unfortunately, still waiting on the updated plans to be stamped by engineers so that we can move forward with our project.

∙ The main level is completely framed out and our plumber and electrician are still able to do some work on the main level.

∙ HVAC throughout the building and framing of the upper level are on hold until our revised plans are completed, stamped by engineers and sent to Jeff for review and approval.

∙ A late August opening may be aggressive. Once the revised plans are received we will have another planning discussion with our contractor and HVAC provider, I’ll be able to provide a more accurate update on the timeline.

∙ Applied to be a member of the Chamber of Commerce and provided a check for payment.

5.3. Update on the Visitor's Center from Mike Thomas of KB Contracting - the general contractor for the project:

∙ He met with the subs this week to build out our schedule and update their scope. We will continue demo next week and start preparing for the new roof.

6. ENGINEERING REPORT

6.1. HMG Report:

Dewey Street

∙ AT&T has finished relocating their utilities

∙ Keller Construction is expected to begin work on Monday, July 7th

∙ Construction is expected to take 8 to 12 weeks

6.2. Milano & Grunloh Report:

∙ SRTS (Phase 2) The City was successful on this application receiving $250,000. A public meeting was held on July 2nd. The plans have been submitted to IDOT for final review. The bid letting was held on April 26th. The low bidder was Keller

Construction @ $449,636.70. IDOT is scheduling a pre construction meeting.

∙ The IEPA has funded the water plant project in the amount of $21,404,770.96 at an interest rate of 0.93% with $1,250,000.00 in loan forgiveness. Construction began the last week of September 2023. Start-up of all process equipment almost complete. The IEPA funding section made a site visit on June 6th. The plant should be put in operation in the next week or two.

∙ Attached is the Elm Street water main project exhibit and budget. The project was funded at $1.5 million. The low bidder was Haier Plumbing & Heating. A pre-construction meeting was held on December 9th at 1:00 at City Hall. The contractor began construction on April 2nd on the south end of the job. The contractor has 95% of the pipe installed and the project is going well. The contractor is waiting on material delivery for meters and will be out approximately 8 weeks. Attached is Change Order 2 for an increase of $82,540.75 and Pay Estimate 2 for $139,983.97 for approval.

∙ ITEP -- Preliminary Engineering for the sidewalk highway corridor project hasstarted. The NOFO is out with applications due September 30th. A public meeting was held. The application has been submitted. Announcements were made and Greenville was not successful. See the attached map for reference. This was submitted for the IDOT local roads grant.

∙ OSLAD (Open Space Land Acquisition and Development) The City of Greenville received a $600,000 grant. See the attachments. Plans are 99% complete with a bid advertisement planned in July. The Electrical with Ameren is finalized. The plans are at IDPH for review, with a couple of comments received that are being addressed. The plan is to have the bid opening before the next council meeting.

∙ Downtown Grant – The City received $1.9 million for these improvements. Milano & Grunloh will assist with Administration. Plans are complete by Studio ARQ with a bid opening on August 15th at City Hall. The City has received reimbursements for $167,635 for Design/Engineering and $25,318.75 in contingencies. Construction has started and PE 1 and PE 2 funds have been requested for reimbursement from DCEO (Grant). Also attached are Change Orders 4, 5 and 6 for Johannes Construction for approval.

∙ There are items at the Waste Water Treatment Plant that will need addressed in the next five years. These are being evaluated to develop a plan for a timeline and budget. One clarifier was taken offline and inspected. It was in good shape but will need work completed or deterioration will escalate. A funding application to the IEPA for a $3 million project was submitted. Preliminary, the City is eligible for 45% principal forgiveness. See the attached exhibit and plan. Milano & Grunloh has submitted the paperwork to the IEPA. Construction for this Phase I project should be in 2025. The project plan has been approved. All materials were resubmitted to the IEPA for funding in 2025. Then draft intended use plan was released for 2025. Greenville is on the funded list, but past funds available. Phase 2 is being planned to improve the intake and other items.

∙ Bond Madison Interconnect – An interconnection with Bond/Madison has been completed and is operational.

∙ Box Culvert – There is an existing box culvert on Main Street that has failed. The plan is to proceed with an arch type of box. The City is going to bid this out in June.

∙ Energy Transition Grant – The grant is $97,890.11 and we have received a grant agreement for structural steel for the plaza. The next NOFO is out and has been submitted.

∙ The sludge permit for the water treatment plant has been renewed.

∙ Regional Site Readiness – This is a new grant program the City is evaluating to apply for infrastructure improvements to Kelsey Industrial Park. It was submitted on October 21st. See attached exhibit. This was funded!! Paperwork is being processed to work towards a grant agreement.

∙ Dewey Street – This is a new potential multi-family development. This would require street, sewer and water improvements. See attached exhibit. The City is working with the developer and will evaluate whether to proceed with a staged installation.

∙ 2025 DCEO Grant Application –The DCEO applications will be up to $1 million. We have discussed a potential new project area with Jim as shown on the attachment. DCEO requires all entities that plan to submit an application to participate in a WebEx in June to be eligible to submit an application in December. The preliminary map and estimate are attached. This project is from Vine Street and Hena south and west, crossing Harris at Clarence to Bowman.

∙ Completed Projects:

∙ Hena Street

∙ Dollar General and Fusion Dance

∙ Water Treatment Plant Sludge Permit

∙ DG Market Water Main Extension

∙ Energy Efficiency Grant

∙ Sunset Point

∙ Traffic Study

∙ Anthony Supply Storm Sewer

∙ Elm Street Overlay

∙ Source Water Protection Plan

∙ Idler Lane Water Main Replacement

∙ Buzzard Bay Sidewalk

∙ Survey on Spring Street

∙ Easements for Lights on College Avenue

∙ Survey on Pecan Street

∙ Patio at 102 N Second Street

∙ School Streets

∙ Chemical Feed Modifications

∙ SRTS Phase 1

7. CONSENT AGENDA

7.1 Minutes of previous meeting

Regular Council - Jun 10 2025 - Minutes

7.2 Financial Statements for the Month

June 2025 Financial Report

7.3. Approval of Unpaid Bills

Accounts Payable

Additional Payables for Council

7.4. Administrative Reports

A) Police Department

June 2025 Police

B) Public Works Department

June 2025 Public Works

C) Sewer Department

June 2025 Wastewater Report

D) Water Department

June 2025 Water Report

E) Building Permits

June 2025 Building Permit Report

F) Building Inspector / Code Enforcement Officer

June 2025 Code Enforcement Report

G) Fleet Report

June 2025 Fleet Report

7.5. Other Items:

A) Ratification of Facade' agreement with Breck Nelson for half the renovation costs of the Turret on his downtown square parking not to exceed a city match of $40,000.

B) Ratification of Pay Request #4 payable to Johannes Construction in the amount of $243,364.31 for the Plaza Project.

C) Ratification of change order #4 for the plaza project payable to Johannes Construction in the amount of $12,165.00. This is to tie the gas station downspouts into city manholes so that water from the roof and gutters does not flow over the plaza concrete.

D) Ratification of Change Order #6 payable to Johannes Construction in the amount of $19,521.00 for a new 400 AMP power supply for the new parking lot to enable food truck parking during events.

E) Ratification of renewal of the Intergovernmental Agreement with IDOT for maintenance of roadways under state jurisdiction. This is something that the city receives funds from IDOT for maintenance of state roads. The amount changes each year, but is generally under $10K. IDOT Intergov agreement for maintenance 2025_20235

F) Ratification of tourism grant to Airstravaganza at the Greenville Airport in the amount of $750. This is the same as last year and is budgeted.

G) Ratification of tourism grant for Battle at the Border in the amount of $750. This is a new event. Junior High aged baseball tournament. 7 teams, 20 player/coaches, plus families and spectators.

H) Ratification of Change Order #3 for the Elm Street Water Main project in the amount of $82,540.75 to change meters, additional bends, and sleeves and for hitting unmarked water mains. This is still within our awarded grant amount.

I) Ratification of pay estimate #2 payable to Haier Plumbing in the amount of $139,983.97 for the Elm Street Water Main project.

J) Ratification of #21 payable to Grunloh Building Inc. in the amount of $377,501.62 for the water plant project.

7.6 Approval of consent items

Motion to approve Consent Items 7.1 - 7.5.

8. MATTERS OF COUNCIL CONSIDERATION

8.1. Consideration of a 8' x 4' digital sign purchased from Nevco for the plaza in the amount of $52,581 if the overhead design is selected or ratification of the 8' x 3' sign in the amount of $45,441.50 if the at grade design is selected. Note: During the value engineering the sign was removed from the contract with a credit of $42,947.

Motion to approve exhibit "B" overhead sign.

8.2. Consideration of Agreement with Moran Economic Development for TIF extension services for Deliverable #1 in the amount of $13,500.

Motion to approve the agreement with Moran Economic Development for TIF extension services for Deliverable #1 in the amount of $13,500.

8.3. Ratification of pay request #1 from Christ Brothers Asphalt in the amount of $191,870.00, this will be the only and final request. Pay request is for Asphalt Projects - Hena Street, patching, and Dewey Street. This is a budgeted item and will be paid out of Street Repair. Christ Bros Hena Street

Motion to approve pay request #1 from Christ Brothers Asphalt in the amount of $191,870.

8.4. Consideration of the name for the Plaza and/or using Survey Monkey to issue a survey to the public.

Motion to name the plaza "Plaza on Second".

8.5. Consideration of Entry Monument Digital Sign design for the Plaza.

No motion needed, this was covered in 8.1

8.6. Consideration of Plaza Policies and Application for Use.

Motion to table this item until the August 12, 2025 city council meeting.

8.7. Consideration of Change Order #5 with Johannes Construction in the amount of $34,606 to add a grey release agent to the stamped and stained concrete at the Plaza.

Motion to deny Change Order #5 with Johannes Construction and do not use a grey release agent.

8.8. Consideration of Ordinance 3368 Implementing a Municipal Grocery Retailers' Occupation Tax and a Municipal Grocery Service Occupation Tax.

Motion to table approval of Ordinance 3368 Implementing a Municipal Grocery Retailers' Occupation Tax and a Municipal Grocery Service Occupation Tax until the August 12, 2025 council meeting.

8.9. Consideration of building a fence to separate the city's portion of the north parking lot from the Greenville University's owned section.

Motion to deny the fence and install 5 signs at the entry points to the parking lot that say, "Not for Campus Parking Violators Will be Towed".

8.10. Consideration of the agreement with Progressive Energy Group to serve as the Energy Consultant for the Solar Bids for the wastewater plant.

Motion to enter into an agreement with Progressive Energy Group to serve as the Energy Consultant for the Solar Bids for the wastewater plant.

8.11. Consideration of Ordinance # 3369 amending Sections 91.11, 111.67, 114.07 and 150.51 which list certain fees that are found on the Fee Schedule so the code should reference 38.01 of the Municipal Code.

Motion to approve Ordinance 3369 amending 91.11, 111.67, 114.07, and 150.51 of the Municipal Code.

8.12. Consideration of the 2025 Fee Schedule which list certain fees that are found as referenced as 38.01 of the Municipal Code.

Motion to approve the Fee Schedule as amended by only increasing the fee for liquor by 25%.

8.13. Move into executive session for Personnel 5ILCS 2(c)(1), Purchase of Real Estate 5ILCS 2(c)(5), Sale of Real Estate 5ILCS 2(c)(6), Pending Litigation 5ILCS 2(c)(11), Review of Executive Session Minutes 5ILCS 2(c)(21).

Motion to move into executive session for Personnel 5ILCS 2(c)(1), Purchase of Real Estate 5ILCS 2(c)(5), Sale of Real Estate 5ILCS 2(c)(6), and Pending Litigation 5ILCS 2(c)(11).

9. EXECUTIVE SESSION

9.1. Executive Session Information

9.2. Personnel

9.3. Purchase of Real Estate

9.4. Sale of Real Estate

9.5. Pending Litigation

10. ADJOURNMENT - WE ARE ADJOURNING THE MEETING FROM EXECUTIVE SESSION

https://greenvilleillinois.civicweb.net/document/85272/?printPdf=true