West Central Reporter

City of Greenville City Council met Oct. 14.

Here is the agenda provided by the council:

1. ROLL CALL

2. PLEDGE OF ALLEGIANCE

3. CITIZEN INPUT / COMMENTS ON ANY AGENDA ITEM OR OTHERWISE

4. COUNCIL OR MAYOR COMMENTS

5. CITY MANAGER COMMENTS

6. ENGINEERING REPORT

6.1. Milano & Grunloh Report:

6.1. Milano & Grunloh Report:

∙ SRTS (Phase 2) The City was successful on this application receiving $250,000. A public meeting was held on July 2nd. The plans have been submitted to IDOT for final review. The bid letting was held on April 26th. The low bidder was Keller Construction @ $449,636.70. Construction is substantially complete. There are some minor issues with utility adjustments. Pay Estimate 1 for $24,265.64 and Pay Estimate #2 for $190,345.43 have been submitted.

∙ The IEPA has funded the water plant project in the amount of $21,404,770.96 at an interest rate of 0.93% with $1,250,000.00 in loan forgiveness. Construction began the last week of September 2023. Start-up of all process equipment almost complete. The IEPA funding section made a site visit on June 6th. The plant should be put in operation in the next 60 days. This has not changed as the contractor is waiting on material delivery.

∙ Attached is the Elm Street water main project exhibit and budget. The project was funded at $1.5 million. The low bidder was Haier Plumbing & Heating. A pre-construction meeting was held on December 9th at 1:00 at City Hall. The contractor began construction on April 2nd on the south end of the job. Meter material was delivered and the contractor is onsite and installing meters. The project is substantially complete with punch list items and seeding and mulching left. Pay Estimate #3 is submitted for approval.

∙ ITEP -- Preliminary Engineering for the sidewalk highway corridor project has started. The NOFO is out with applications due September 30th. A public meeting was held. The application has been submitted. Announcements were made and Greenville was not successful. See the attached map for reference. This was submitted for the IDOT local roads grantand funded for $400,000 for engineering.

∙ OSLAD (Open Space Land Acquisition and Development) The City of Greenville received a $600,000 grant. See the attachments. Plans are complete and the bid opening was held. The Electrical with Ameren is finalized. The bid opening was held on August 6th with Stutz Excavating being the low bidder with a bid of $648,857.00. The bid is a little over budget. With some minor modifications, the project will be adjusted to be in grant budget. Change order #1 for a decrease of $112,704 is presented for approval.

∙ Downtown Grant – The City received $1.9 million for these improvements. Milano & Grunloh will assist with Administration. Plans are complete by Studio ARQ with a bid opening on August 15th at City Hall. The City has received reimbursements for $167,635 for Design/Engineering and $25,318.75 in contingencies. Construction is progressing with pay estimates 1 – 6 approved. The disbursements are in progress and have been very untimely.

∙ There are items at the Waste Water Treatment Plant that will need addressed in the next five years. These are being evaluated to develop a plan for a timeline and budget. One clarifier was taken offline and inspected. It was in good shape but will need work completed or deterioration will escalate. A funding application to the IEPA for a $3 million project was submitted. Preliminary, the City is eligible for 45% principal forgiveness. See the attached exhibit and plan. Milano & Grunloh has submitted the paperwork to the IEPA. Construction for this Phase I project should be in 2025. The project plan has been approved. All materials were resubmitted to the IEPA for funding in 2025. Then draft intended use plan was released for 2025. Greenville is on the funded list, but past funds available. Phase 2 is being planned to improve the intake and other items.

∙ Box Culvert – There is an existing box culvert on Main Street that has failed. The plan is to proceed with an arch type of box. The City held the bid opening on August 6th with Slatton Outdoor Services being the apparent low bidder. Paperwork is proceeding with construction planned for February,

∙ Energy Transition Grant – The grant is $97,890.11 and we have received a grant agreement for structural steel for the plaza. The next NOFO is out and has been submitted with approval past Phase 1.

∙ The sludge permit for the water treatment plant has been renewed.

∙ Regional Site Readiness – This is a new grant program the City is evaluating to apply for infrastructure improvements to Kelsey Industrial Park. It was submitted on October 21st. See attached exhibit. This was funded!! Paperwork is being processed to work towards a grant agreement.

∙ Dewey Street – This is a new potential multi-family development. This would require street, sewer and water improvements. See attached exhibit. The City is working with the developer and Phase 1 is planned to proceed.

∙ 2025 DCEO Grant Application –The DCEO applications will be up to $1 million. We have discussed a potential new project area with Jim as shown on the attachment. DCEO requires all entities that plan to submit an application to participate in a WebEx in June to be eligible to submit an application in December. The preliminary map and estimate are attached. The Notice of Funding has not been released, and federal funding is in question.

∙ Completed Projects:

∙ Hena Street

∙ Dollar General and Fusion Dance

∙ Water Treatment Plant Sludge Permit

∙ DG Market Water Main Extension

∙ Energy Efficiency Grant

∙ Sunset Point

∙ Traffic Study

∙ Anthony Supply Storm Sewer

∙ Elm Street Overlay

∙ Source Water Protection Plan

∙ Idler Lane Water Main Replacement

∙ Buzzard Bay Sidewalk

∙ Survey on Spring Street

∙ Easements for Lights on College Avenue

∙ Survey on Pecan Street

∙ Patio at 102 N Second Street

∙ School Streets

∙ Chemical Feed Modifications

∙ SRTS Phase 1

7. CONSENT AGENDA

7.1 Minutes of previous meeting

Regular Council - Sep 09 2025 - Minutes

7.2 Financial Statements for the Month

September 2025 Financial Report

7.3. Approval of Unpaid Bills

Accounts Payable Report for Council

Additional Payable Report for Council

7.4. Administrative Reports

A) Police Department

September 2025 Police Report

B) Public Works Department

September 2025 Public Works Report

C) Sewer Department

September 2025 Wastewater Report

D) Water Department

September 2025 Water Report

E) Building Permits

September 2025 Building Permit Report

F) Building Inspector / Code Enforcement Officer

September 2025 Code Enforcement Report

G) Fleet Report

September 2025 Fleet Report

7.5. Other Items:

A) Ratification of appointing Jennifer Gillan to the Tourism

Committee to replace David Kessinger. Gillan's term will expire 4/30/2029.

B) Ratification of Pay Request #7 for the Plaza Project in the amount of $467,519.40 payable to Johannes Construction.

Pay Request 7 for Johannes Constr.

C) Ratification of Change Order #8 for the foundation for the entrance sign payable to Johannes Construction in the amount of $5,109.00

Johannes change order #8

D) Ratification of Pay Request #1 for the Visitor's Center payable to KB Contracting in the amount of $22,183.00

Greenville Visitors Center Pay App 1

E) Ratification of Pay Request #2 for the Visitor's Center payable to KB Contracting in the amount of $43,628.92.

Greenville Visitors Center Pay App 2

F) Ratification of special event liquor license for The Old Mill Bar and Grill for Witches Night Out happening on October 9, 2025.

The code provides for two licenses in addition to the Fourth Fest, Bond County Fair, and Art Walk. An ordinance is therefore, not necessary.

Note: The previously approved special event liquor license for

the High School reunion was cancelled.

Witches Niight Out Liquor License & Application

G) Ratification of special event liquor license for Bond County Fair for the Demo Derby happening on October 18, 2025. The code provides for two licenses in addition to the Fourth Fest, Bond County Fair, and Art Walk. Previously, an special event liquor license was to be ratified (Witches Night Out) and with this license we have reached our max of two licenses without presentation to the City Council. An ordinance is therefore, not necessary.

BoCo Fair Fall Festival & Demo License & Applicationhh

H) Ratification of Change Order #1 for the Buzzard Bay Project in the credit amount of <$112,704.00> for value engineering items. Total contract is now $536,153 and the grant is for $600,000.

Change Order 1 for Buzzard Bay signed

I) Ratification of Pay Request #3 For the Elm Street Water Main Project payable to Haier Plumbing in the amount of $293,770.35

Pay Estimate 3 Haier Plumbing

7.6 Approval of consent items

Motion to approve Consent Items 7.1 - 7.5.

8. MATTERS OF COUNCIL CONSIDERATION

8.1. Consideration of Ordinance 3373 which vacates a city ROW's south of 600 S. Dewey Street between Dewey Street and Idler Lane and requested by Westmore Group. Motion to approve Ordinance 3373 vacating the dedicated North/South ROW between lots 3 & 4.

8.2. Consideration of Ordinance 3374 to rezone parcel # 05-30-11-414-000, commonly known as 600 S. Dewey St., from Commercial General (CG) to Multi-Family High Density (R-3) for a new residential subdivision (Oak Grove Residences).

Motion to approve Ordinance 3374 to rezone parcel #05-30-11-414- 000 from commercial general to multi family high density.

8.3. Consideration of the application from Bond County Pridefest Committee to have the Pridefest event on 4/25/2026 at the Plaza on Second. The group would utilize the stage, bathrooms, trash disposal, and electric hook ups for two food trucks to be located in the parking lot south of the Visitor's Center. This parking lot is intended for food trucks and electric and water are already located in this area. There will be a drag show at the stage. This event is open to the public.

Application for Pridefest

Motion to be determined after discussion.

8.4. Move into executive session for Sale of Real Estate 5ILCS 2(c)(6), Pending Litigation 5ILCS 2(c)(11), Review of Executive Session Minutes 5ILCS 2(c)(21).

Motion to move into executive session for Sale of Real Estate 5ILCS 2(c)(6), Pending Litigation 5ILCS 2(c)(11), Review of

Executive Session Minutes 5ILCS 2(c)(21).

9. EXECUTIVE SESSION

9.1. Pending Litigation

9.2. Sale of Real Estate

9.3. Review of Executive Session Minutes

9.4. Move back into open session

Motion to move back into open session.

10. RETURN TO OPEN SESSION

10.1. Consideration of Resolution 2025-11 Executive Session Minutes. Note: Addendum A or B may change as a result of the executive session meeting review of minutes.

Resolution-2025-11-Release-of-Executive-Session-Minutes

11. ADJOURNMENT

https://greenvilleillinois.civicweb.net/document/87103/?printPdf=true