West Central Reporter

City of Greenville City Council met Nov. 10.

Here is the agenda provided by the council:

1. PUBLIC HEARING FOR ENERGY TRANSITIONS GRANT PHASE 2 1.1. Open the public hearing

Motion to open the public hearing

1.2. Presentation by Lee Beckman concerning how the $74,257 awarded grant will help fund the Visitor's Center

1.3. Close the public hearing

Motion to close the public hearing

2. CITY COUNCIL MEETING

3. ROLL CALL

4. PLEDGE OF ALLEGIANCE

5. CITIZEN INPUT / COMMENTS ON ANY AGENDA ITEM OR OTHERWISE 

6. COUNCIL OR MAYOR COMMENTS

7. CITY MANAGER COMMENTS

7.1. I am so happy to announce the opening of the Plaza on Second. We will be having a ribbon cutting on Saturday, November 29th immediately following the Christmas Parade at approximately 6:30pm.

7.2. Presentation by David Reiss representative of Dan Shomon Inc. concerning the Springfield and the General Assembly Fall Veto Session.

8. ENGINEERING REPORT

8.1. Milano & Grunloh Report

∙ SRTS (Phase 2) The City was successful on this application receiving $250,000. A public meeting was held on July 2nd. The plans have been submitted to IDOT for final review. The bid letting was held on April 26th. The low bidder was Keller Construction @ $449,636.70. Construction is substantially complete. Pay Estimate 1 for $24,265.64 and Pay Estimate #2 for $190,345.43 have been submitted. A walk through was completed on November 7th for punch list items.

∙ The IEPA has funded the water plant project in the amount of $21,404,770.96 at an interest rate of 0.93% with $1,250,000.00 in loan forgiveness. Construction began the last week of September 2023. Start-up of all process equipment almost complete. The IEPA funding section made a site visit on June 6th. The plant should be put in operation in the next 60 days. Material delivery is scheduled for this week.

∙ Attached is the Elm Street water main project exhibit and budget. The project was funded at $1.5 million. The low bidder was Haier Plumbing & Heating. A pre-construction meeting was held on December 9th at 1:00 at City Hall. The contractor began construction on April 2nd on the south end of the job. Meter material was delivered and the contractor is onsite and installing meters. The project is substantially complete with punch list items and seeding and mulching left.

∙ ITEP -- Preliminary Engineering for the sidewalk highway corridor project has started. The NOFO is out with applications due September 30th. A public meeting was held. The application has been submitted. Announcements were made and Greenville was not successful. See the attached map for reference. This was submitted for the IDOT local roads grant and funded for $400,000 for engineering.

∙ OSLAD (Open Space Land Acquisition and Development) The City of Greenville received a $600,000 grant. See the attachments. Plans are complete and the bid opening was held. The Electrical with Ameren is finalized. The bid opening was held on August 6th with Stutz Excavating being the low bidder with a bid of $648,857.00. The bid is a little over budget. With some minor modifications, the project will be adjusted to be in grant budget. Change order #1 for a decrease of $112,704 is approved. Construction has started.

∙ Downtown Grant – The City received $1.9 million for these improvements. Milano & Grunloh will assist with Administration. Plans are complete by Studio ARQ with a bid opening on August 15th at City Hall. The City has received reimbursements for $167,635 for Design/Engineering and $25,318.75 in contingencies. Construction is progressing with pay estimates 1 – 6 approved. The disbursements are in progress and have been very untimely.

∙ There are items at the Waste Water Treatment Plant that will need addressed in the next five years. These are being evaluated to develop a plan for a timeline and budget. One clarifier was taken offline and inspected. It was in good shape but will need work completed or deterioration will escalate. A funding application to the IEPA for a $3 million project was submitted. Preliminary, the City is eligible for 45% principal forgiveness. See the attached exhibit and plan. Milano & Grunloh has submitted the paperwork to the IEPA. Construction for this Phase I project should be in 2025. The project plan has been approved. All materials were resubmitted to the IEPA for funding in 2025. Then draft intended use plan was released for 2025. Greenville is on the funded list, but past funds available. Phase 2 is being planned to improve the intake and other items.

∙ Box Culvert – There is an existing box culvert on Main Street that has failed. The plan is to proceed with an arch type of box. The City held the bid opening on August 6th with Slatton Outdoor Services being the apparent low bidder. Paperwork is proceeding with construction planned for February.

∙ Energy Transition Grant – The grant is $97,890.11 and we have received a grant agreement for structural steel for the plaza. The next NOFO is out and has been submitted with approval past Phase 1, with Phase 2 paperwork due December 19th.

∙ The sludge permit for the water treatment plant has been renewed.

∙ Regional Site Readiness – This is a new grant program the City is evaluating to apply for infrastructure improvements to Kelsey Industrial Park. It was submitted on October 21st. See attached exhibit. This was funded!! Paperwork is being processed to work towards a grant agreement. The next Notice of Funding Opportunity is out if the city would like to apply for construction.

∙ Dewey Street – This is a new potential multi-family development. This would require street, sewer and water improvements. See attached exhibit. The City is working with the developer and Phase 1 is proceeding with street design started.

∙ 2025 DCEO Grant Application –The DCEO applications will be up to $1 million. We have discussed a potential new project area with Jim as shown on the attachment. The preliminary map and estimate are attached. The Notice of Funding has not been released, and federal funding is in question.

∙ Dollar General Sidewalk – See the attached bid tabulation. Johannes Construction was the low bidder. We will need to coordinate with IDOT before moving forward. bid tab

9. CONSENT AGENDA

9.1 Minutes of previous meeting

Regular Council - Oct 14 2025 - Minutes

9.2 Financial Statements for the Month

October 2025 Financial Report for Council

9.3. Approval of Unpaid Bills

Accounts Payable Report for Council

9.4. Administrative Reports

A) Police Department

October 2025 Police Report

B) Public Works Department

October 2025 Public Works Report

C) Sewer Department

October 2025 Sewer Report

D) Water Department

October 2025 Water Report

E) Building Permits

Octobert 2025 Building Permit Report

F) Building Inspector / Code Enforcement Officer

October 2025 Code Enforcement Report

G) Fleet Report

October 2025 Fleet Report

9.5. Other Items:

A) Ratification of Ordinance #3375 for IMLRMA Risk Management Renewal for $179,588.31 for the Min/Max program.

B) Ratification of Pay Request #8 payable to Johannes Construction in the amount of $258,786 for the Plaza Project.

C) Ratification of Pay Estimate #1 payable to Keller Construction in 149 - 151the amount of $288,656.44 for the Dewey Street Project.

D) Ratification of Change Order #1 for the Dewey Street Project in the amount of $48,960.51 however, there is a credit of $47,092.50, so the resulting change to the contract is a net of $1,868.01.

E) Greenville University Homecoming Request

F) Ratification of a request from Wolf Solar LLC for a rezoning of Parcels # 05-10-12-333-001, 05-10-13-120-001, 05-10-12-334- 001, and 05-10-13-121-001 commonly known as 1600, 1650, 1700, 1750 Samuel Andrews Dr., from Commercial Neighborhood (CN), to Industrial Heavy (IH), as well as request for a Conditional Use Permit to build and operate a 1.99 MW ground mount solar farm.

G) Ratification of Change Order #11 for the Plaza on Second parking lot south of the Visitor's Center in the amount of $44,640.00 payable to Johannes Construction. This is a difference of $9,700 over the cost of asphalt and will provide a much longer life expectancy, less maintenance, and better appearance. Also, the concrete will be installed immediately versus asphalt next summer.

H) Ratification of Pay Application #3 in the amount of $73,834.62 payable to KB Contracting for the Visitor's Center Project.

9.6 Approval of consent items

Motion to approve Consent Items 9.1 - 9.5.

10. MATTERS OF COUNCIL CONSIDERATION

10.1. Consideration of Sunpin lease buy out by Point Energy.

Motion to authorize the city manager along with the city attorney to move forward with the agreements with Point Energy according to the terms presented.

10.2. Consideration of the Plaza on Second becoming a Government Speech Only facility or keeping the Plaza on Second as a Traditional Public Forum.

Motion to maintain the Plaza on Second as a Traditional Public Forum venue.

10.3. Consideration of Plaza on Second Policies and Procedures

Motion to approve the Plaza on Second Policies and Procedures.

11. ADJOURNMENT

https://greenvilleillinois.civicweb.net/document/87653/?printPdf=true