West Central Reporter

The Auburn Public Library Board met May 17 to review plans for the summer reading program.

Here is the meeting's agenda, as provided by the board:

05/17//2016 AUBURN PUBLIC LIBRARY BOARD MEETING

PRESENT:

Diana Coffman, President

Dave Hallerberg

Shirley DeHeve

Monica Garrett

Amy Steele

Lisa Whisler

STAFF PRESENT:

Calla Patton, Library Director

Emily King, Librarian

Louise Dudley, Library Aide

BOARD MEMBERS ABSENT:

Janice Rothering

Lisa Talley

Heather Burton

VISITORS:

City liaison, Julie Barnhill

Meeting called to order at 7:04 p.m.

I. MINUTES:

Dave Hallerberg made a motion to approve the minutes. Monica Garrett seconded. Motion carried.

II. ?CONSENT AGENDA:

Lisa Whisler made a motion to accept the consent agenda and Monica Garrett seconded. Motion carried.

III. TREASURER’S REPORT:

The Board reviewed the current budget. Dave Hallerberg passed out revised copies and reported. Shirley Deheve made a motion to approve the treasurer’s report. Monica Garrett seconded. Motion carried.

Calla is over 1,000 hours in 2015 for IMRF. The Library will pay the city $623.41 and Calla will pay her portion of $213.32. Shirley Deheve made a motion to approve the release of payment from the Library to the City and Amy Steele seconded. The motion carried.

The Board reviewed the budget, held discussion and Dave Hallerberg reported out. Amy Steele made a motion to approve the budget ($108,000 5/1­4/30/17). Monica Garrett seconded. Motion carried.

V. DIRECTOR’S REPORT:

Facility:

-bathroom handled installed by city

-­outside book drop and camera are working out

-­camera monitor in office (helpful)

-­footage can be reviewed as needed

-­desk position in librarian office allows for visibility

-­flowers out front / welcome community atmosphere

-­looking into dead landscaping needs

-­cannot scan (Watt’s coming out)

Programs:

-­summer reading in planning

-­Star Wars trivia success (30 participants, $85 donations, reusing decorations)

­-tba fee increase next year for trivia night

-­Pokemon Club will meet 1x/month in the summer.

-­Project Linus will be revamped in fall.

-­FB 366 likes, Pinterest 139 followers, website 319 views, 300 visitors

­-Polaris count 19,430 (1333 increase)

­-Polaris projection of 1500 items / month, go live at 80%, may happen in Dec.­Feb.

Staff:

None

Misc.

-­ownership of reader lady email has been resolved with Google

-­Emily and Calla have updated the look of the website

-­community outreach is improving

-­Oasis will help with the chilli in the fall.

-­Mr. John Moranksi jr/hs teacher wants to partner up with the library to offer book talks.

-­Calla’s UCB card is in the mail.

­-Received a donation to use (Eastland and community)

­Call sending thank you

­may use for large print or audio

VI. SPECIAL COMMITTEE REPORT:

None

VII. PUBLIC COMMENT:

None

VIII. OLD BUSINESS:

-­One trustee seat is needed. Letters will be accepted until 5/26/16 to the city. The potential candidate must be a resident of library and the Mayor makes the selection.

-­IPLAR is completely done and submitted on 5/18/16. It is due 7/1/16.

-­data taken from Athena

-­prior IPLAR data questionable

-­current director provided comments in report for submission

­-Building Concerns/City Council Meeting

­-City concerns about budget, specifically 70% going to salary

-­Library sharing budgetary guidelines with City for collaborative knowledge.

-­Note that if the library building belonged to the Library, then the Library would be considered a district.

­-Researching ordinances to validate what city is responsible for regarding bldg.

-­Issue with matching up ceiling tiles in commons area

­-Ceiling tiles broke in mens restroom

-­Councilman, Seth Williams consult, the cracks in the walls are seam overlays.

­-OK to paint over seams.

-­Walls and holes are puttied and Calla will paint

­-new hole in wall found in kids’ area behind shelves

IX. NEW BUSINESS:

-­Overdrive >Library 2 go>ebook service

-­IHLS votes on 5/23

-­info insert of options attached to minutes

-­option 2 is cheaper and better for the library

-­6/18 ­8/6 is summer reading, Read for the Win

-­IREAD $200

-­kickoff party 6/18 (need board volunteers)

-­square party 6/18, 8/6

-­sign up children/use handstamp

-goodie bags

­ages 2 or 3 to 18

-­minutes of reading counted

-­obstacle course cost $325 less 10%

-­trying to improve library/community relations

-­will need insurance

-­checking ListServ and with city attorney

-­7 Wednesday programs with supplies

-­Friday movies (G or PG at 10:30 and 1:30)

-­Adult reading program will be in the winter.

­-Historically pay raises are discussed at this meeting but due to evaluation dates, hire dates and position pay, no pay raises are tabled for discussion.

X. ANNOUNCEMENTS:

? None

The next meeting will be 6/21/2016 at 7pm.

The meeting adjourned at 8:18 p.m.

Motion to close made by Shirley Deheve. Amy Steele seconded the motion which

carried.

submitted by Lisa Whisler, Secretary