The Western Community Unit School District #12 Board of Trustees met Sept. 19 to host a budget hearing.
Here are the meeting's minutes, as provided by the board:
The Western Community Unit School District No. 12 board of education includes seven members who adopt, enforce and monitor all policies for the management and governance of the district's schools.
WESTERN COMMUNY UNIT SCHOOL DISTRCT #12 BOARD OF EDUCATION
MINUTES OF REGULAR MONTHLY MEETING
SEPTEMBER 19, 2016, AT 6:00 P.M.
WESTERN HIGH SCHOOL CAFETERA
401 McDONOUGH STREET, BARRY, ILLINOS
The Western Community Unit School District #12 Board of Education met in Regular Session on Monday, September 19, 2016, at 6:00 p.m. in the WHS Cafeteria, 401 McDonough Street, Barry, Lilinois. President
orc Weir called the meeting to order at 6:02 p.m. Other Board of Education Members present included: Vice-President linky Shover; Secretary James Broeckling; Member Chris Borrowman; Member Tyler PatterSon; and Member Ayca Raif. Member Shane Fee arrived at 6:10 p.m. Administrators present included: Interim Superintendent erry A. Robertson; Assistant principal, Curriculum Director, and Presumptive Superintendent, Jessica Funk; WES/WHS principal Connie Thomas; and JHS Principal, Jerud VanDyke. Also present was Administrative Assistant to the Superintendent and Bookkeeper Teresa Schulz. Visitors present included: Brian Nation and Barb Miller. Members of the Press included: Jim Filbert of the "Pike County Express", Adam Kirgan of "The Paper", and Justin Cobb of "The Pike Press". Teachers present included: Ali Miller and Leslie Duncan. Barry Maintenance Director Jason Bryant was also present to address issues to be discussed and voted on under New Business,
Under Requests to Address:
Barb Miller addressed the Board requesting the consideration of a bus stop at her unlicensed Day Care Center.
The Board opened The Budget Hearing to the Public. Presumptive Superintendent Funk commented on the various funds citing District data she and Dr. Simonson had prepared. Motion by Broeckling; seconded by Borrrowman. Roll call vote: Broeckling, yes; Weir, yes; Shover, yes; Patterson, yes; Fee, yes; Borrowman, yes; and Raif, yes. 7 yes; O no. Motion carried.
Under Consent Agenda:
The Board Approved the Consent Agenda: Motion by Shover, seconded by Weir. Roll call vote: Shover, yes; Fee, yes; Raif, yes; Borrowman, yes; Weir, yes; Broeckling, yes; and Patterson, yes. 7 yes; 0 no. Motion carried.
Under Superintendent Reports:
Interim Superintendent Robertson thanked the Willage of Kinderhook for the gift of $500 to be used for children in need. The Superintendent indicated the District would ask the Village how they would like to see the funds used.
Approved Jessica Funk as acting Superintendent in the absence of Mr. Robertson and Dr. Simonson. Motion by Raif, seconded by Borrowman. Roll call vote: Broeckiong, yes; Weir, yes; Shover, yes; Patterson, yes; Fee, yes; Borrowman, yes; and Raif, yes. 7 yes; Ono. Motion carried.
Closed the Budget Hearing at 7:15. Motion by Shover; seconded by Borrowman. Roll call vote: Shover, yes; Fee, yes; Raif, yes; Borrowman, yes; Weir, yes; Broeckling, yes; and Patterson, yes. 7 yes; 0 no. Motion carried.
Adopted the Budget for 2016-2017. Motion by Weir; seconded by Borrowman. Roll call vote: Raif, yes, Fee, yes, Patterson, yes; Borrowman, yes; Broeckling, yes; Shover, yes; and Weir, yes. 7 yes; Ono. Motion carried.
The Athletic Booster Club announced they will fund the expense of Assistant Coaches salaries for 20162017. The Board thanked the Booster Club for their support.
Under Executive Session:
The Board entered Closed Session at 7:19 p.m. to discuss the following matters according to the exceptions provided in the Open meetings Act and specified as follows: a) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the School District; f) emergency security procedures; g) student disciplinary cases; h) the placement of individual students in Special education programs and other matters related to individual students; and j) pending, probable or imminent litigation. Motion by Shover; seconded by Weir. Roll call vote: Fee, yes; Raif, yes, Borrowman, yes; Patterson, yes; Weir, yes; Shover, yes; and Broeckling, yes, 7 yes; 0 no. Motion Carried.
The Board returned to Open Session at 7:36 p.m.
Under Action following Closed Session:
Personnel Addendum:
The Board approved Glenn Kummerow as Freshman Class Sponsor. Motion by Weir; seconded by Raif. Roll Cal Vote: Borrowman, hyes; Broeckling, yes; Shover, yes; Raff, yes; Fee, yes; Weir, yes; and Patterson, yes. 7 yes; Ono. Motion carried.
Approved Emilie Schulte as Freshman Class Sponsor. Motion by Weir; seconded by Borrowman. Roll Call vote: Weir, yes; Borrowman, yes; Raif, yes; Shover, yes; Patterson, yes; Fee, yes; and Broeckling, yes. 7 yes; O no. Motion carried.
Approved Rachelle Dipped as Para Educator beginning October 3, 2026. Motion by Raif, seconded by PatterSon. Roll Call vote: Patterson, yes; Weir, yes; Broeckling, yes; Fee, yes; Borrowman, yes; Shover, yes; and Raif, yes/. 7 yes; O no. Motion carried.
The Board closed the required Savings Account for Underground Storage Tanks. Motion by Broeckling; seconded by Borrowman. Roll call vote: Raif, yes; Fee, yes; Patterson, yes; Borrowman, yes; Broeckling, yes; Shover, yes; and Weir, yes. 7 yes; Ono. Motion carried.
Under New Business:
Approved adjusted lunch/breakfast prices to conform to the State and Federal Regulations. Motion by Broecking; seconded by Weir. Roll call vote: Patterson, yes; Weir, yes; Broeckling, yes; Fee, yes; Borrowman, yes; Shover, yes; and Raif, yes, 7 yes; Ono. Motion carried. The revised prices go into effect on Monday October 3, 2016, and are as follows: Breakfast (all) $1.65 Lunch (K-5) $2.25 Lunch (6-12) $2.50 Adults S3.25
Approved change in language to comply with the Family Medical leave Act to run concurrently with sick leave, effective October 1. Motion by Shover; seconded by Patterson. Roll call vote: Broeckling, yes; Weir, yes; Shover, yes; Patterson, yes; Fee, yes; Borrowman, yes; and Raif, yes. 7 yes; Ono. Motion carried.
Approved the installation of shower partitions for boys and girls facilities. Motion by Weir; seconded by PatterSon, Roll call vote: Shover, yes; Fee, yes; Raif, yes; Borrowman, yes; Weir, yes; Broeckling, yes; and Patterson, eys. 7 yes, 0 no. Motion carried.
Approved the repair of the glycol loop for chillers/HVAC. Motion by Weir; seconded by Broeckling. Roll cal vote: Raif, yes; Fee, yes; Patterson, yes; Borrowman, yes; Broeckling, yes; Shover, yes; and Weir, yes. 7 yes; 0 no. Motion carried.
Approved the addition of 2 classrooms in the area of the gymnasium at Barry for HVAC needs. Motion by Broeckling; seconded by Raif. Roll call vote: Fee, yes; Raff, yes; Borrowman, yes; Patterson, yes; Weir, yes; Shover, yes; and Broeckling, yes. 7 yes; O no. Motion carried.
Approved repairs to 8 High School windows. Motion by Patterson; seconded by Borrowman. Roll ca. vote: Fee, yes; Raif, yes; Borrowman, yes; Patterson, yes; Weir, yes; Shover, yes; and Broeckling, yes. 7 yes; Ono. Motion carried.
Approved louver instaliation at the Barry Gym, facilitating fresh air in any temperature with our without air Conditioning. Motion by Weir; seconded by Borrowman. Roll call vote: Borrowman, yes; Broeckling, yes; Shover, yes; Raif, yes; Fee, yes; Weir, yes; and Patterson, yes. 7 yes; Ono. Motion carried.
Approved testing of water at all facilities as a pre-emptive safety measure regarding a national Concern regarding potable water in schools. Motion by Weir; seconded by Patterson. Roll Cal vote: Weir, yes; Borrowman, yes; Raif, yes; Shover, yes; Patterson, yes; Fee, yes; Broeckling, yes. 7 yes; Ono, Motion carried.
Authorized bids for a new white bus. Motion by Raif.; seconded by Weir. Roll call vote: Patterson, yes; Weir, yes; Broecking, yes; Fee, yes; Borrowman, yes; Shover, yes; and Raif, yes. 7 yes; Ono. Motion carried.
Presumptive Superintendent Funk distributed a handout explaining how Concessions would be used for the various sponsors and their respective groups. Mrs. Funk also explained the upcoming ALICE Training which addresses armed intruders. Parents will be notified in advance regarding this drill.
Interim Superintendent Robertson Commented on the relationship between the Tort, Capital, and Operations and Maintenance Funds and how planning needs to be done to best use those funds.
Under Principal Reports:
WES/WHS Principal Connie Thomas reported on: Staff participation in local Parades; Open Classroom Dates-parent training on September 30"; Special Person Breakfast K-1 is September 28; Quincy Conference is October 6 and 7. In the Elementary 3, 4, and 5 Grade PARCC Test Score Review. in the High School Prom Venue request at Point D'Vine on April 29, 2017 (which the Board approved) ACT Scores (which have gone up in every area). In addition, the current Freshman are above the State average in ELA and Math. The Board also approved 2 Volleyball trips.
Junior High Principal VanDyke reported on: August Students of the Month; Midterms, PBS; Class of the Year; Character Champions Trip; MAP Testing; Science Trip; and the Fall Dance.
Under Committee Reports:
Interim Superintendent Robertson reported on the extensive agendas of the Finance, Transportation, and Building combined Committee Meetings held on September 15". Items from those meetings are addressed as action items under New Business. Both Mr. Robertson and Mrs. Funk Commented on meeting with the Architect about the 10 year life-Safety Study, which is in progress for development. items in the Current Report have been completed. Superintendent Robertson commended Dave Fee for Underground Tank work and the Maintenance and Custodial teams on the progress made in recent years with the District facilities.
Discussion litems:
Interim Superintendent Robertson reported on future consideration of getting more revenue in the Transportation Fund, citing the nature of the District's logistics necessitate numerous miles and built in inefficiency, despite cutting routes, establishing bus stops, and more advantageous bus procurement procedures. Where we live is inescapable and the State does not proportionately fund rural Schools with large geographical areas and sparse populations. The Transportation Fund Rate only generates roughly one-half the needed local revenue.
Interim Superintendent Robertson indicated the District only needs 1 bus garage. The one at Kinderhook is in bad shape and only needs attention to serve as a storage facility for the tractor, mower, and Small vehicles. The Bus Garage at Barry could house all busses and needs substantially less repair.
Under Old Business:
Authorized Interim Superintendent Robertson to secure someone to serve as Junior High Boy's Assistant Basketball Coach. Motion by Weir; seconded by Fee. Roll call vote; Broeckling, yes; Weir, yes; Shover, yes; Patterson, yes; Fee, yes; Borrowman, yes; and Raif, yes. 7 yes; 0 no. Motion carried.
Offered a Contract for Superintendent to Jessica Funk to serve as District Superintendent beginning July 1, 2017, and for a 2 year contract to include 2017-2018 and 2018-2019. Motion by Borrowman; Seconded by Shover. Rolf call vote: Shover, yes; Fee, yes, Raif, yes; Borrowman, yes; Weir, yes; Broeckling, yes, and Patterson, yes. 7 yes; 0 no. Motion carried.
Having declared all agenda items completed, President Weir declared the meeting adjourned at 7:48 p.m. Unanimous yes voice vote.
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