City of Hamilton City Council met Feb. 5.
Here is the minutes provided by the Council:
The Hamilton City Council met in regular session at 7:00pm with Mayor Walter Sellens, Aldermen Bob Eddings, Dave Bierbaum, Bill Johnson, Beverly Boone, Steve Schlatter, and Debbie Summers answering roll call.
Mayor Sellens led everyone in the “Pledge of Allegiance”.
Sellens asked for a motion to approve the minutes of the January 16, 2018 meeting. Bierbaum made a motion to approve the minutes. Johnson seconded the motion. Roll was called with Eddings, Bierbaum, Johnson, Boone, Schlatter and Summers voting aye. Motion carried with 6 aye votes and no nay votes.
Sellens read a letter from Mediacom noting there would an increase in the Local Broadcast Station Surcharge on customer bills. The rate of $11.56 will change to $12.05 on or about March 1, 2018.
Sellens reported that the Lions Club has chosen to hold their meetings at the Community Center. He noted they were celebrating 30 years of service in Hamilton.
Sellens also noted that he had contacted Sterling Codifiers out of Idaho about updating our Ordinances. They last did our book in 1985. He will forward the information on to the Council and will discuss more in Committee.
Thank you to the Street Department for putting up the new flag at the Community Center. Looks very nice.
Steve Schlatter reported that they had met last week with Kandy and Lester from Harnetiaux to discuss the possibility to annex in to the city limits and extend the TIF district. He noted that he just received word that they have agreed to do it. We will have more discussions with them.
Mayor Sellens reported that he met with WIRC last week. WIRC has brought to our attention another funding source that the State of Illinois has available and could possible fund the other half of the grant project. Sellens asked for a motion to authorize WIRC to Proceed with the Grant Applications. Bierbaum made a motion to authorize them to apply for the grant. Eddings seconded the motion. Roll was called with Bierbaum, Johnson, Boone, Schlatter, Summers and Eddings voting aye. Motion carried with 6 aye votes and no nay votes
Mayor Sellens read Inducement Resolution #4 Proposed TIF District Redevelopment Project. Bierbaum made a motion to approve the Resolution. Schlatter seconded the motion. This addresses Jason Pohren’s request to build a building adjacent to Dollar General and come into the City and be part of a TIF District and able to access those funds. This states the City will work in good faith toward that goal. Roll was called with Johnson, Boone, Schlatter, Summers, Eddings, and Bierbaum voting aye. Motion carried with 6 aye votes and no nay votes.
Mayor Sellens announced that we will hold a Special Council Meeting on Monday, February 12th at 7:00pm. We will be meeting with Jason in open meeting to discuss his request of TIF Funds. The agenda will be sent to the council members, media and posted as required.
FINANCE & APPROPRIATIONS
Eddings reported the Finance committee held a meeting on January 29th. They discussed the following items:
Cindy Dupree will help during the computer conversion. She will be paid $11.00/hour according to the Part-Time Employee Wages.
Received a request to reduce the cost of the Community Center for benefits. The committee will review these on a case by case basis.
Budget Schedules have been set for March 12th and 26th.
Eddings reported that the City had received the following deposits:
January 18$ 2,550.46Video Gaming Tax
January 22$22,425.08State Income Tax
January 22$ 6,445.25Use Tax
January 29$30,192.39Mediacom Franchise
January 29$ 2,133.73Utility Tax – Street & Bridge Maintenance
January 31$ 7,696.58Utility Tax – Street & Bridge Maintenance
Eddings made a motion to approve the Selected Check Registers. Boone seconded the motion. Roll was called with Boone, Schlatter, Summers, Eddings, Bierbaum and Johnson voting aye. Motion carried with 6 aye votes and no nay votes.
PUBLIC WORKS & BUILDINGS
STREET
Bierbaum reported the Public Works and Buildings Committee held a meeting on January 24th. The following items were discussed during the Street portion of the meeting:
Discussed mowing at the Greenwood cemetery. We will mow this summer and keep track of the time to compare the cost savings.
Final reading of the snow ordinance. Walter noted that Chief Jamerson requested putting in 20 mile/hour speed language. Stan felt if someone was going 20/hour on an atv that would be pretty significant.
Bierbaum made a motion to approve the third and final reading of Ordinance #7 Regulating Removal of Snow from Sidewalks, Driveways, and Parking Lots. Eddings seconded the motion. Roll was called with Schlatter, Summers, Eddings, Bierbaum Johnson and Boone voting aye. Motion carried with 6 aye votes and no nay votes.
Bierbaum reported Ryan Boley had looked into Illinois Department of Transportation’s request to put up two new overhead lights at the 9th and 10th intersections of 136. They would then become the City’s responsibility. The City is to sign the Letter of Intent and return to IDOT. Bierbaum made a motion to NOT approve the light fixtures. Schlatter seconded the motion. Roll was called with Summers, Eddings, Bierbaum, Johnson, Boone, and Schlatter voting aye. Motion carried with 6 aye votes and no nay votes.
WATER/SEWER
Schlatter reported the following items were discussed during the water/sewer portion of the committee meeting:
Aron reported on Brent’s progress from should surgery. Doing well and should be up to full capacity in a few weeks.
Aron also reported that the new employee Justin Sewell is doing real well and very happy with his performance.
Aron passed out a year in review which was very informative.
Several water main breaks have cost of quite a bit of overtime and materials.
Aron and Brent will be going to the IRWA Conference February 19-22nd.
Preliminary plans for the Hwy136/Hwy96 transmission main are close to being completed by McClure Engineering.
Discussed clarification on ordinance adopted in 2008-2009 regarding installation of water service in R.O.W. Will work on modification for this ordinance.
Discussed the swimming pool fill resolution Will change requirement to be 10,000 gallons
Discussed hardness of water and what might cause a calcium buildup on water fixtures.
Schlatter made a motion to approve Water and Sewer Agenda Items 2-3:
Aron and Justin Attend JULIE Damage Prevention Training Quincy 3/5/18 no charge
Aron and Brent Attend IRWA Conference 2/19/18 thru 2/22/18
Motel $299.70, Registration $350.00, Meals $30.00/day per employee (3days) Mileage if needed
Bierbaum seconded the motion. Roll was called with Eddings, Bierbaum, Johnson, Boone, Schlatter and Summers voting aye. Motion carried with 6 aye votes and no nay votes.
BUILDING AND GROUNDS
Johnson had nothing new to report at this time
HEALTH & SAFETY
Summers reported that the Health & Safety Committee held a meeting on January 29th. The following items were discussed:
Discussed monthly fines and court disposition report
Discussed the need to purchase new preliminary breath test instruments for the Police Dept. It was decided to go ahead and purchase 4.
Committee agreed to purchase new tires for 2014 squad car
Discussed the meal allowance while at training. Will discuss at Finance Committee
Discussed city ordinances being updated
Summers reported there were no building and demolition permits at this time.
Summers made a motion to approve Health and Safety Agenda Items:
Approve Purchase of PBT’S from Intoximeters - $1,943.00
Approve Purchase 4 Tires (2014) JR Auto & Exhaust - $655.10
Boone seconded the motion. Roll was called with Bierbaum, Johnson, Boone, Schlatter, Summers and Eddings voting aye. Motion carried with 6 aye votes and no nay votes.
There being no further business to discuss, Johnson made a motion to adjourn the meeting at 7:42pm. Bierbaum seconded the motion. Roll was called with Johnson, Boone, Schlatter, Summers, and Eddings voting aye. Bierbaum voted nay. Motion carried with 5 aye votes.
http://www.hamiltonillinois.org/govmain.html
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