City of Jacksonville Heritage Cultural Center Board met May 3.
Here is the minutes provided by the Board:
The meeting (held in the Jacksonville Municipal Building Mayor’s Conference Room)) was called to order at 5:20 p.m. by David Blanchette, Chairman. Those present included David Blanchette, John Clancy, Patsy Erickson, Diane Hollendonner, James Pisell, Samantha Sauer, and Judy Tighe (Ex-Officio). Absent were Kyla Hurt, Anne Jackson, Laura Marks, John Power, Charles Rice, Steve Varble, and Brittany Henry (Ex-Officio).
Minutes of the April 7, 2018 meeting were approved as distributed.
The treasurer’s report was given by James Pisell, with $1000.65 in the checking account and $43,781.68 in the money market account. Expenses recorded were $769.30 for the April 7 planning meeting with Pat Miller, $180.35 to Jacksonville Main Street for mailing, and $100 to Illinois College in memory of Judith Fay. The city audit is underway, and financial records have been turned over to the auditors. They will probably recommend that the city checking account be moved into the money market account in the future.
Laura Marks has been named to the Heritage Cultural Center Board; however, she was unable to attend the meeting.
After discussing scheduling conflicts in June and July, it was decided to meet on Thursday, June 21, 5:15 p.m., if the Mayor’s Conference Room is available. Dave Blanchette will check with Karla Stice, and let everyone know.
Committee Reports:
Employee/Staff Management: The board members reviewed the recommendations made by consultant Pat Miller. Areas that need to be addressed are developing a strategic plan for the museum; developing a disaster plan for the museum; crafting an ethics statement and policy for board members and museum personnel; developing a collections plan that will supplement our existing collections policy; and developing a plan for our permanent exhibits and an interpretive plan to go along with the exhibits. Board members were asked to choose one or more areas of interest by the June 21 meeting and be prepared to start working on them.
Volunteer Recruitment/Management: No report.
Fundraising and Budgeting: David Blanchette reported that the proceeds from the trivia night fundraiser sponsored by the Jacksonville Area Convention & Visitors Bureau on April 20 came to around $2000, and the museum team tied for second place in the competition. It was voted to allow the purchase of reusable materials in the amount not to exceed $2000 for the purpose of developing a travelling Bicentennial exhibit. David Blanchette, James Pisell, and Samantha Sauer will select the materials for purchase.
The search continues for potential donors and anyone with fundraising experience to help reach the goal of an operating museum.
Acquisitions/Archives & Historian: The Elliott family auction has been scheduled, and two or three boxes of items have been selected to be donated to the museum. The items will be examined and catalogued.
Exhibits/Facilities: Nothing new to report on the Old Post Office or temporary exhibits.
Special Events/Public Education & Promotion: David Blanchette will be on hand to offer tours of the Old Post Office Building to the public during the May 10 Business After Hours event.
Interns: Intern Trevor Lawson is still interested in being involved in museum activities. It was voted to authorize David Blanchette to draft a resolution of appreciation to Trevor for all his hard work and to work with Steve Varble to have a certificate printed, as well as presenting Trevor with $50 in Chamber Checks (purchased from the money market account).
Old Business: None.
New Business: None.
There were no public comments.
The next meeting will be held on Thursday, June 21, 5:15 p.m., at the Mayor’s Conference Room at the Municipal Building.
There will be no July meeting. The board will meet again on Thursday, August 2.
With no further business or announcements to discuss, the meeting adjourned at 6:53 p.m.
http://www.jacksonvilleil.gov/city_government/boards_commissions_and_committees/docs/Boards%20Commissions%20Committees/HCC_Minutes/2018/HCC%20Minutes%205.3.18.pdf
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