Carrollton Community Unified School District 1 Board of Education met April 16.
Here is the minutes provided by the Board:
Members in attendance:
1. Rodney Reif
2. Jeremy Reiter
3. Vicki Schnelten
4. Deanna Stendeback
5. Lisa Wade
6. Tammy Weber
Members absent:
1. Steve Adcock
Approval of the Agenda
Motion made by: Rodney Reif
Motion to: Approval of the Agenda.Amend Agenda Add 4.1.8. Matthew Hager – Eagle Scout Presentation. 7.8. Change title to Prevention Coordinator Job description.
Motion seconded by: Vicki Schnelten
Roll Call:
“Yeas” “Nays”
(X) Rodney Reif, Jeremy Reiter, Vicki Schnelten, Deanna Stendeback, Lisa Wade and Tammy Weber
Action: X Passed Failed
Communications:
Dr. Cox shared information regarding the International Club’s upcoming trip to Costa Rica. Currently there are 35 people who will be traveling to Costa Rica; the group will leave on July 16th and return July 25th. At the recent IESA Solo and Ensemble Contest, our grade school students took home 15 Division 1 ratings and 6 Division 2 ratings. Dr. Cox shared that our annual district musical was held March 22-24.This year’s musical was well attended with over 400 tickets sold. Board member Rodney Reif shared it was an excellent performance and that students did a fantastic job. Dr. Cox stated that the Illinois State Board of Education approved our annual Maintenance of Effort report. The MOE demonstrates that we are spending enough funds on special education services in proportion to non-special education funding and in relationship to the previous year’s expenditures. Dr. Cox discussed information regarding the release of Evidence Based Funding. The new funding amounts were announced recently and vouchers for the first payments have been sent to the Comptroller for processing. We remain in Tier 2 with PTELL implications. At the recent FBLA state competition we had two students qualify for Nationals. Nationals will be held in Baltimore, Maryland June 28th-July1st. Several other students placed in their respective events. Dr. Cox stated that our waiver request WM100-6447 has been approved by ISBE. This request would modify section 2-3.25g of the School Code regarding publication of the Annual Statement of Affairs. The waiver is valid from FY19-FY23 and allow the District to publish this annual notice on our District website instead of in the local newspaper.
Superintendent’s Report:
Dr. Cox stated that FOIA request was received and completed from Shriver Center regarding School Resource Offices and related agreements. Additional work from our fire alarm company is being needed to install automatic closers on the doors to the gym at both schools. We will also get quotes for the same to be done on the new doors to the high school kitchen and cafeteria. Demolition of the old district office will be done during the month of May. Principals shared information regarding graduation and end of the year plans. Mr. Thomas stated that state testing in the schools has gone well this year and will be finished next week. Mr. Thomas also shared information regarding a new copier lease.
Dr. Cox stated that pre-registration information will be sent out starting April 30th in in hopes to expedite the registration process this fall. Staff Appreciation week is May 7th-11th. Dr. Cox shared that lunch will be provided for staff one day during the week.
Citizens: Opportunity for Visitors to Address the School Board Concerning Any Agenda Topic
None
Approval of Items on Consent Agenda:
Summary of discussion: Adoption of Consent Agenda, Approve Open Minutes for March 19, 2018 Meeting, Closed Minutes for and March 19, 2018 Regular Meeting, Treasurer’s Report (s), District Accounts Payable, School Activity Account(s) Report(s), Payroll, Donation (Hawk Pride)
Motion to approve these consent agenda items made by: Jeremy Reiter
Motion seconded by: Rodney Reif
Roll Call:
“Yeas” “Nays”
Rodney Reif, (X) Jeremy Reiter, Vicki Schnelten Deanna Stendeback, Lisa Wade and Tammy Weber
Action: X Passed Failed
Agenda Item: Old Business
Summary of discussion item: IESA Cooperative Agreement-
Dr. Cox stated that they have met with St. John’s regarding this agreement and shared with them that we would like to keep the agreement the same. Representatives of St. John’s states that they were having a parent meeting sometime the first week of May and would let us know their plans. No vote was taken – tabled for May.
Summary of discussion item: Copier Lease-
Mr. Thomas’ recommendation is to stay with CDS; our current vendor. Dr. Cox stated although this is not the low bid, we feel that the service and transition will far outweigh the minimal additional cost associated with staying with our current vendor.
Motion made by: Vicki Schnelten
Motion to: Approve copier lease with CDS
Motion seconded by: Jeremy Reiter.
Roll Call:
“Yeas” “Nays”
Rodney Reif, Jeremy Reiter, Vicki Schnelten, (X) Deanna Stendeback, Lisa Wade and Tammy Weber
Action: X Passed Failed
Summary of discussion item: HS Abatement and Flooring Bids-
Recommendation for the high school abatement bid is with Schemel – Tarrillion.
Motion made by: Jeremy Reiter
Motion to: Approve high school abatement bid from Schemel - Tarrillion.
Motion seconded by: Rodney Reif.
Roll Call:
“Yeas” “Nays”
Rodney Reif, Jeremy Reiter, Vicki Schnelten Deanna Stendeback, (X) Lisa Wade and Tammy Weber
Action: X Passed Failed
Summary of discussion item: HS Abatement and Flooring Bids
Recommendation for the high school flooring bid is with Schwartz Construction Group.
Motion made by: Rodney Reif
Motion to: Approve high school flooring bid from Schwartz Construction Group.
Motion seconded by: Vicki Schnelten
Roll Call:
“Yeas” “Nays”
Rodney Reif, Jeremy Reiter, Vicki Schnelten Deanna Stendeback, Lisa Wade and (X)Tammy Weber
Action: X Passed Failed
Summary of discussion item: Softball Field Lease-
Dr. Cox stated that she recommends going with a two-year Softball Lease. By having a two-year lease, it will give us time to plan for any future changes and allow the new superintendent to have one year to review current operations prior to any needed changes.
Motion made by: Rodney Reif
Motion to: Approve Two year Softball Lease
Motion seconded by: Jeremy Reiter
Roll Call:
“Yeas” “Nays”
(X)Rodney Reif, Jeremy Reiter, Vicki Schnelten Deanna Stendeback, Lisa Wade and Tammy Weber
Action: X Passed Failed
Summary of discussion item: Final School Calendar 2017-2018-
Dr. Cox stated we utilized three emergency days during the current school year. The final day of student attendance will be Wednesday, May 23 with the Teachers Institute Day on Thursday, May 24th.
Motion made by: Vicki Schnelten
Motion to: Approve Final School Calendar 2017-2018.
Motion seconded by: Rodney Reif
Roll Call:
“Yeas” “Nays”
Rodney Reif, (X) Jeremy Reiter, Vicki Schnelten Deanna Stendeback, Lisa Wade and Tammy Weber
Action: X Passed Failed
Agenda Item: New Business
Summary of discussion item: FBLA Nationals-
Approval is needed for this out-of-state and overnight event to Baltimore, Maryland. Nationals will be held June 28th – July 1st.
Motion made by: Steve Adcock
Motion to: Approve Special Treasurer’s Bond.
Motion seconded by: Jeremy Reiter
Roll Call:
“Yeas”
Rodney Reif, Jeremy Reiter, (X) Vicki Schnelten Deanna Stendeback, Lisa Wade and Tammy Weber
Action: X Passed Failed
Summary of discussion item: Amended Intergovernmental Agreement Dr. Cox stated that this agreement has been amended to reflect a slight change in processes, which benefits both districts involved.
Motion made by: Vicki Schnelten
Motion to: Approve Amended Intergovernmental Agreement.
Motion seconded by: Jeremy Reiter
Roll Call:
“Yeas”
Rodney Reif, Jeremy Reiter, Vicki Schnelten (X) Deanna Stendeback, Lisa Wade and Tammy Weber
Action: X Passed Failed
Summary of discussion item: Title One District Plan-
Dr. Cox stated we are in the process of updating our Title One District Plan for submission to ISBE. The updated plan will be presented at the May meeting for approval.
Summary of discussion item: Fee Schedule 2018-2019-
Approval is needed for the 2018-2019 fee schedule due to increased costs and reimbursement rates from NSLP.
Motion made by: Rodney Reif
Motion to: Approve 2018-2019 Fee Schedule.
Motion seconded by: Vickie Schnelten
Roll Call:
“Yeas”
Rodney Reif, Jeremy Reiter, Vicki Schnelten Deanna Stendeback, (X) Lisa Wade and Tammy Weber
Action: X Passed Failed
Summary of discussion item: IESA Registration-
Dr. Cox stated registration for IESA fees are due. There is an annual cost per activity regardless of any cooperative agreement.
Motion made by: Jeremy Reiter
Motion to: Approve IESA Registration
Motion seconded by: Lisa Wade
Roll Call:
“Yeas”
Rodney Reif, Jeremy Reiter, Vicki Schnelten Deanna Stendeback, Lisa Wade and (X) Tammy Weber
Action: X Passed Failed
Summary of discussion item: Track Official Pay-
Athletic Director Mark Beatty is recommending to increase our pay for track meet officials to be consistent and competitive with the area.
Summary of discussion item: Policy Updates-
Dr. Cox reviewed and discussed the policy updates. Final approval of the updates will be needed at the May board meeting.
Summary of discussion item: Prevention Coordinator Job Description-
Dr. Cox stated that our Evidence Based Funding revenue is to relate directly to needs shown in the district through the state formula. In working with the team attending recent training, we are proposing a new position that would be similar to the former and proposed early childhood parent educators that would fulfill a great need in our district at the K-12 level.
Motion made by: Rodney Reif
Motion to: Approve Prevention Coordinator Job Description.
Motion seconded by: Lisa Wade
Roll Call:
“Yeas”
Rodney Reif, (X) Jeremy Reiter, Vicki Schnelten Deanna Stendeback, Lisa Wade and Tammy Weber
Action: X Passed Failed
Summary of discussion item: Resignation of High School Clerk/Supervisor-
Krista Flatt has submitted her resignation as high school clerk/supervisor.
Motion made by: Rodney Reif
Motion to: Approve resignation of high school clerk/supervisor Krista Flatt.
Motion seconded by: Jeremy Reiter
Roll Call:
“Yeas”
Rodney Reif, Jeremy Reiter, (X) Vicki Schnelten Deanna Stendeback, Lisa Wade and Tammy Weber
Action: X Passed Failed
Summary of discussion item: Approval of High School Summer Basketball Coach-
Dr. Cox stated in order for planning to continue, it is the recommendation to approve Matt Goetten for summer basketball coach.
Motion made by: Rodney Reif
Motion to: Approve high school summer basketball coach Matt Goetten.
Motion seconded by: Deanna Stendeback
Roll Call:
“Yeas”
Rodney Reif, Jeremy Reiter, Vicki Schnelten (X) Deanna Stendeback, Lisa Wade and Tammy Weber
Action: X Passed Failed
Agenda Item: Closed Session
Closed Session Not Needed
Agenda Item:
Communications:
• Vicki Schnelten – Board Member – Would like to discuss the class sizes at the grade school for next year, at the May meeting.
• Rodney Reif – Board Member – Was concerned about the class size of certain electives at the high school for the 2018-2019 school year.
• Jeremy Reiter – Board Member – concerned with Senate Bill 3249 and House Bill 5596
Citizens: Opportunity for Visitors to Address the School Board Concerning Any Topic:
Approval of Motion to Adjourn
Motion to adjourn made by: Jeremy Reiter
Motion seconded by: Rodney Reif
All present signified by saying, “Aye.”
Action: X Passed Failed
Time of adjournment: 8:31 pm
http://www.c-hawks.net/files/_oWDcF_/bed90621d0fc4aa13745a49013852ec4/4-16-18_Regular_Board_Meeting_Minutes.pdf
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