City of Jacksonville Plan Commission met July 3.
Here is the minutes provided by the Commission:
Chair Michael Oldenettel called the monthly meeting of the Jacksonville Plan Commission to order at 10:00 a.m. in the City Council Chambers. The agenda and petition were published with the local media and by posting at the Municipal Building.
Roll Call: Answering present: Michael Oldenettel – Chairman, Brad Besson – Vice-Chairman, John Heyer – Secretary, Aaron Scott, Casey Collins; City Attorney Dan Beard; City Clerk Skip Bradshaw; Community Development Director Kelly Hall. Absent from the meeting were members Brad Cors and Kerris Osborn. A quorum was declared.
Minutes: Motion was made by Heyer, seconded by Scott, to approve the June 6, 2018 Minutes as presented in advance. By voice vote, motion carried.
CC Bradshaw read Item #3 on the agenda. Review Final Plat for property located east of Country Club Road along the south side of East Morton, for the construction of Country Club Hills, submitted by William Sleeman of Benton & Associates Inc. CC Bradshaw swore in William Sleeman to represent this petition. Mr. Sleeman explained that this is the first edition to Country Club Hills, which includes a proposed winery and a residential area. Actual cost to complete this phase is $496,947.50, which includes a 25% increase per regulations. Ameren has been paid but the work is on hold pending the completion of the roadway, and Benton’s is working to obtain bonding for the project. Mr. Sleeman requested a stay on the installation of the sidewalks, installing them as each lot is developed.
CC Bradshaw read the Department Head comments for this project:
♦ CDD Kelly Hall –Location of lots 16, 17, and 26 – CDD Hall commented that these lots are in a buildable area, but clarified that the homes on these lots must face the wide-length of the lots, otherwise issues may arise with the front and back yard setbacks.
♦ Supt. Jack Cosner – Provide Utility Dept. with record documents of final walkthrough with engineers to check the road boxes, service boxes, tracer wires and sewer manholes. Mr. Sleeman explained that these documents will be provided when they ask to reduce the bonding amount. He noted that there is one area involving the tracer wire that will be fixed prior to the walkthrough.
♦ Supt. Les Ballenger – Needs to be basins at the cul-de-sacs. Mr. Sleeman explained that the cul- de-sac’s all drain out the way they are designed, pointing out that they are not at a low point in the road. He was asked to discuss the matter with Supt. Ballenger.
Mr. Sleeman noted that they are waiting for the final redo of an easement for the panhandle eastern, noting that the area has been reduced to a 50’ area on the east side of the property. CDD Hall asked Mr. Sleeman to send the information digitally to Shaun Artus with Morgan County for GIS Mapping.
Chair Oldenettel asked for discussion, or if there was anyone in attendance to speak in favor of, or opposition to, this request and there was none. Approval of this request is based upon compliance with the Department Heads comments; that the sidewalks would be completed as each lot construction is completed, or after 5 years (golf course side only); and that the sign off of the panhandle eastern has been done. Motion was made by Collins, seconded by Besson, to approve this request.
Roll Call: 5 Yeas; 0 Nays; 2 Absent (Cors, Osborn)
Motion carried 5-0-2.
Discuss dumpster at Dunkin Donuts. Ms. Jennifer Wieties expressed her concerns over the placement of the dumpster at the new Dunkin Donuts facility. Her family owns the property directly south and adjacent to the Dunkin Donuts property. Concerns about the close proximity of the dumpster to their front porch, the potential smell from the dumpster, and the possibility of attracting rodents and insects to the area are of great concern. She asked the Commission if there is anything that can be done to move the dumpster to another location on the property, and/or what assurances the Commission could provide to ensure that the dumpster will not smell, attract rodents, and detract from the resale value of their home. They want to be good neighbors and hope the business will do the same for them. CDD Hall and Ms. Wieties reviewed the layout of the property and general discussion ensued on the matter at hand.
Discuss East Morton Salvage Yard. Some of the Special Use requirements that were outlined during the approval of the salvage yard request are not being adhered to. The salvage yard was not intended to be a junk yard or auto wrecking site, as was outlined in the written request; and restrictions were put into place against stockpiling in excess of 15 feet over the height of the fence. General discussion ensued regarding the ordinance and Special Use restrictions. Everything listed under the Special Use category does not automatically apply to all Special Use designations, but is limited to each request as outlined and presented to the Committee. At the end of discussion it was advised that the salvage yard owner will be informed of the complaint to give him the opportunity to comply or address the Committee if necessary.
Ald. Oldenettel asked if the owner has been warned before and if so, did he comply. CDD Hall explained that he was warned in 2012 and at the time he did comply. However, it appears that he may be slipping back in to non-compliance. Measures will be taken again to gain compliance.
Other Business: No discussion.
Public Comment: No discussion.
Adjournment: With no further discussion motion was made by Heyer, seconded by Scott, to adjourn the meeting at 10:49 a.m.
http://www.jacksonvilleil.gov/city_government/boards_commissions_and_committees/docs/Boards%20Commissions%20Committees/Plan_Commission/2018%20Minutes/PC%20Minutes%2007.03.18.pdf
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