West Central Reporter

City of Greenville City Council met Oct. 8.

Here are the minutes provided by the council:

The [MeetingType] meeting was called to order on Tuesday, October 8, 2024 at 7:00 PM by Mayor George Barber.

1. ROLL CALL 

Council Present: Mayor George Barber, Council Member Ivan Estevez, Council Member Kyle Littlefield, Council Member Lisa Stephens, and Council Member Blake Knox

Council Absent: 

Staff Present: City Manager Jo Hollenkamp, Deputy City Clerk Faye Hessenauer, Code Enforcement Jeff Ketten, Economic Development Director Bill Walker, Public Works Superintendent Jason Heckman.

Public Present: Sarah Littlefield, Rebecca Sponsler, Mitch Hardiek, Ginger Coakley, Daniel Forsberg, Bob Rinella

2. PLEDGE OF ALLEGIANCE 

3. CITIZEN INPUT / COMMENTS ON ANY AGENDA ITEM OR OTHERWISE Bob Rinella gave a presentation on home construction at 6th and Summer. Proposed tax increase on prior projects were $356 to $5609 and $954 to $5468. Remodeling past projects has increased surrounding property values. Energy of improvement. Tax delinquent property in neighborhood in need of revitalization.

Isaac Gilmore is concerned about N Prairie St between Oak and Beaumont. Hollenkamp has a written statement from Mr. Gilmore. This issue will be put on the November Council Agenda. She will send a direct mail letter to those affected. City would like to prohibit parking on Prairie at Beaumont to College and N Elm at Walnut to Asbury. This would benefit Public Works by making it easier for brush and leaf pickup as well as snow removal.

Ginger Coakley thanked the City on behalf of Eden's Glory for their grant.

4. COUNCIL OR MAYOR COMMENTS 

Mayor Barber announced there will be a Town Hall Meeting on October 17 at 6:00 PM at the Smart Center. There will be a Strategic Planning presentation by Mr. Jim Arndt.

5. CITY MANAGER COMMENTS 

6. ENGINEERING REPORT 

6.1. HMG Report:

Beaumont Avenue – Construction is complete. Working towards final project closeout.

Dewey Street – Pre-final plans nearing completion. Submittal will be made to IDOT for review sometime within the next week.

6.2. Milano & Grunloh Report:

∙ SRTS (Phase 2) The City was successful on this application receiving $250,000. A public meeting was held on July 2nd. The topographic survey is complete, and design has started.

∙ The IEPA has funded the project in the amount of $21,404,770.96 at an interest rate of 0.93% with $1,250,000.00 in loan forgiveness. The city also applied for a DCEO RIPI grant which was announced and the City received a 2 million dollar grant. See attached layout and bid tabulation. The City also received a state legislative grant from Rodney Davis which is being worked through. Bids were opened on May 5th. The City awarded the All Service Contract for Filter Installation for $119,995.00 and Contract for Filter Supply for $2,043,820.00. The pre-construction conference meeting was held on September 5th. Construction began the last week of September. The contractor has completed site work, vessel foundations, head tank, claricone, clearwell and foundations. They are now working on above grade piping, the building, etc. Additional trades (electrical, plumbing, brick layers, etc.) are working on interior items. The building shell is complete. See the attached construction minutes for more information. Pay Estimate #13 for $1,325,807.99 from Grunloh Building is presented for approval.

∙ DCEO Applications were due January 19, 2023. Attached is a project exhibit and budget. The project was funded at $1.5 million. The project area is surveyed, and design is 95% complete. A walk through of the project area was completed with Jim Sutton. We have the IDOT and Railroad Permits. There is a potential gap in Right-of-Way between the Railroad and the Highway for which easements have been prepared. The bid opening was on September 5. The low bidder was Haier Plumbing & Heating. Bonds, insurance, etc. are being obtained. A pre-construction meeting will be scheduled.

∙ ITEP A new project area is being evaluated. See new exhibit. Preliminary Engineering for this area has started. The NOFO is out with applications due September 30th. A public meeting was held. The application has been submitted.

∙ OSLAD (Open Space Land Acquisition and Development) The application has been submitted. The City of Greenville received a $600,000 grant. See the attachments. The grant agreement has been received. The grant agreement has been executed and design has begun. The project area has been surveyed and design has started.

∙ Downtown Grant – The City received $1.9 million for these improvements. Milano & Grunloh will assist with Administration. Plans are complete by Studio ARQ with a bid opening on August 15th at City Hall. The City has received reimbursements for $167,635 for Design/Engineering and $25,318.75 in contingenies. Construction should begin soon.

∙ There are items at the Waste Water Treatment Plant that will need addressed in the next five years. These are being evaluated to develop a plan for a timeline and budget. One clarifier was taken offline and inspected. It was in good shape, but will need work completed or deterioration will escalate. A funding application to the IEPA for a $3 million project was submitted. Preliminary, the City is eligible for 45% principal forgiveness. See the attached exhibit and plan. Milano & Grunloh has submitted the paperwork to the IEPA. Construction for this Phase I project should be in 2025. The project plan has been approved. IEPA If has published the intended use plan. Greenville was on the funded list, but past the available funding. There is the possibility to receive bypass funding. An RFQ was completed for engineering. Milano & Grunloh was selected. If bypass funding is approved, construction should begin in 2025. Phase 2 is being planned to improve the intake and other items.

∙ Bond Madison Interconnect – An interconnection with Bond/Madison is being completed. Plans and permits have been sent to the IEPA. This was reduced to a basic connection. The IEPA permit has been received.

∙ Box Culvert – There is an existing box culvert on Main Street that has failed. Options for repairing it are being evaluated. The plan is to proceed with an arch type box. The City is going to bid the this out in the next fiscal year.

∙ 319 Grant – The Notice of Funding Opportunity is out. The City is not applying.

∙ Hena Street – The exhibit and legal are complete. The agreement is being finalized.

∙ Dollar General and Fusion Dance – The low bidder was Precision Excavating. A pre-construction meeting was held. Ameren had to disconnect services which delayed starting.

∙ Energy Transition Grant – The City is eligible for grant funding and it appears this should be forthcoming.

∙ The sludge permit for the water treatment plant has been renewed.

∙ Regional Site Readiness – This is a new grant program the City is evaluating to apply for infrastructure improvements to a possible new industrial park.

∙ Completed Projects:

∙ DG Market Water Main Extension

∙ Energy Efficiency Grant

∙ Sunset Point

∙ Traffic Study

∙ Anthony Supply Storm Sewer

∙ Elm Street Overlay

∙ Source Water Protection Plan

∙ Idler Lane Water Main Replacement

∙ Buzzard Bay Sidewalk

∙ Survey on Spring Street

∙ Easements for Lights on College Avenue

∙ Survey on Pecan Street

∙ Patio at 102 N Second Street

∙ School Streets

∙ Chemical Feed Modifications

∙ SRTS Phase 1

7. CONSENT AGENDA 

7.1 Minutes of previous meeting

7.2 Financial Statements for the Month

7.3. Approval of Unpaid Bills

7.4. Administrative Reports

A) Police Department

B) Public Works Department

C) Sewer Department

D) Water Department

E) Building Permits

F) Building Inspector / Code Enforcement Officer

G) Fleet Report

7.6 Approval of consent items

Approval of consent agenda items (<--this text will not show on output document; motion/recommendation will show)

Motion by Kyle Littlefield, seconded by Ivan Estevez, Motion to approve 

Consent Items. 

RESULT: Carried MOVER: Kyle Littlefield SECONDER: Ivan Estevez AYES: George Barber, Ivan Estevez, Kyle Littlefield, Lisa Stephens, and Blake Knox

8. MATTERS OF COUNCIL CONSIDERATION 

8.1. Consideration of Eden's Glory Downtown Renovation Grant

Motion by Blake Knox, seconded by Lisa Stephens, Motion to approve the $10,000 Downtown Improvement and Renovation Grant for Eden's Glory paid out of Downtown TIF Fund. 

RESULT: Carried MOVER: Blake Knox SECONDER: Lisa Stephens AYES: George Barber, Ivan Estevez, Kyle Littlefield, Lisa Stephens, and Blake Knox

8.2. Consideration of providing city utilities to parcel id #05-10-10-411-008.

Mr. Rinella has requested to have city utilities extended to his property where he is wanting to build a house. The cost to do this would be approximately $97,000 which would provide water and street. He had intended to start this past September, but could possibly be completed by the end of next year. Sale price expectation is under $250,000.

Hollenkamp brought up infill lots that are available in the City, and Rinella was not familiar with those.

Motion by Ivan Estevez, seconded by Kyle Littlefield, to approve the request to add utilities. 

RESULT: DEFEATED. MOVER: Ivan Estevez SECONDER: Kyle Littlefield AYES: NAYS: George Barber, Ivan Estevez, Kyle Littlefield, Lisa Stephens, and Blake Knox

9. MOVE INTO EXECUTIVE SESSION 

9.1. Move into executive session for 5ILCS 2(c) (6) sale of real estate, and 5ILCS 2(c)(21) review of executive session minutes.

Motion by Blake Knox, seconded by Lisa Stephens, Motion to move into executive session for 5ILCS 2(c) (6) sale of real estate, and 5ILCS 2(c)(21) review of executive session minutes. 

RESULT: Carried MOVER: Blake Knox SECONDER: Lisa Stephens AYES: George Barber, Ivan Estevez, Kyle Littlefield, Lisa Stephens, and Blake Knox

10. EXECUTIVE SESSION 

10.4. Move back into open session

Motion by Blake Knox, seconded by Kyle Littlefield, Motion to move back into open session at 9:32. 

RESULT: Carried MOVER: Blake Knox SECONDER: Kyle Littlefield AYES: George Barber, Ivan Estevez, Kyle Littlefield, Lisa Stephens, and Blake Knox

11. OPEN SESSION 

11.1. Consideration of Resolution 2024-07 release of executive session minutes.

Exhibit pages A & B will possibly change after executive session discussion of which minutes to open and which to keep closed.

Motion by Blake Knox, seconded by Lisa Stephens, Motion to approve 

Resolution 2024-07 release of executive session minutes. 

RESULT: Carried MOVER: Blake Knox SECONDER: Lisa Stephens AYES: George Barber, Ivan Estevez, Kyle Littlefield, Lisa Stephens, and Blake Knox

12. ADJOURNMENT 

Motion by Blake Knox, seconded by Kyle Littlefield, to adjourn the Regular Council Meeting at 9:34 PM.

RESULT: Carried MOVER: Blake Knox SECONDER: Kyle Littlefield AYES: George Barber, Ivan Estevez, Kyle Littlefield, Lisa Stephens, and Blake Knox

https://greenvilleillinois.civicweb.net/document/80385/