West Central Reporter

The village of Godfrey Finance Committee met May 2 to review bids for the new skidsteer.

The Godfrey Finance Committee provides fiscal management for the village Finance Committee.

Here are the meeting's minutes, as provided by the committee:

May 2, 2016

Godfrey Village Hall

Chairman Stewart called the Finance Committee Meeting of May 2, 2016 to order at 7:00 p.m.

Roll Call

Present Roll Call: McAtee, Springman, Stumpf, Williams,

Absent: Johnes

Department Heads Present:

Michael J. McCormick, Mayor

Laura Dixon, Building and Zoning Administrator

Kimberly Caughran, Director of Parks and Recreation

Josephine Emerick, Village Engineer

Jim Lewis, Director of Maintenance

William Catalano, Economic Developer/Brand Marketing

Joe Hughes, Budget Officer

Craig Noble, Manager, EMC, Sewer Plant

Tom Long, Village Attorney

Chairman Stewart asked for approval of the April 4, 2016 Finance Committee minutes. Approval was given with no objections from the Committee.

PUBLIC REQUEST:

CONSIDERATION OF WAIVER FOR THE FOLLOWING ROAD BLOCKS:

ALTON LEATHERNECKS WOMEN’S AUXILIARY – JUNE 11, 2016

GODFREY FIRE DEPARTMENT – JUNE 3 & 4, 2016

ALTON LEATHERNECKS – MARINES – JUNE 25, 2016

GODFREY KNIGHTS OF COLUMBUS–SEPTEMBER 9 & 10, 2016/SEPTEMBER 23 & 24, 2016

Trustee Stumpf moved for the approval to waive the fee for the following Road Blocks at the North Alby Road or Tolle Lane Intersections:

Alton Leathernecks Women’s Auxiliary – June 11, 2016

Godfrey Fire Department – June 3 & 4, 2016

Alton Leathernecks – Marines – June 25, 2016

Godfrey Knights of Columbus – September 9 & 10, 2016

September 23 & 24, 2016

Seconded by Trustee Springman. Poll of Committee: Ayes-4, Nays-0, Absent-1. Motion carried.

PUBLIC WORKS DEPARTMENT:

CONSIDERATION OF APPROVAL OF BID FOR NEW SKIDSTEER

Jim Lewis, Director of Maintenance, presented the bids received for the new skidsteer. Mr. Lewis recommended that the consideration be given to Fabick CAT of Fenton, Missouri, as the bid from ERB Equipment of Mitchell, Illinois did not meet the specifications. Mr. Lewis also reported that Fabick also has offer to buy back the equipment at a cost of $55,000 after two years. Trustee Stumpf moved for the approval for the purchase of a new skidsteer from Fabick CAT of Fenton, Missouri with the options of 40” Cold Planer and Angle Broom at a cost of $62,980.96 for Public Works Department, seconded by Trustee McAtee. Poll of Committee: Ayes-4, Nays-0, Absent-1. Motion carried.

CONSIDERATION OF STREET REPAIR – ELMWOOD DRIVE – RONNIE JONES

Jim Lewis, Director of Maintenance, presented the request from Ronnie Jones for repairs to the curbs and gutters on Elmwood Drive. Trustee Stumpf recommended that Elmwood Drive be added on the street repair list.

CONSIDERATION OF SIDEWALK REPLACEMENT – 6401 SUNSET DRIVE

Jim Lewis, Director of Maintenance, presented the request for sidewalk repair at 6401 Sunset Drive. The property owner has requested that the sidewalk be repair. Mr. Lewis asked what are the requirements for meeting ADA standards for this repair. Laura Dixon, Building and Zoning Administrator, will check with Impact on the repair standards for the project.

VILLAGE SEWER DEPARTMENT: CONSIDERATION OF AGREEMENT WITH AMERICAN WATER FOR SODIUM HYPOCHLORITE BUILDING/LIFT STATION REPLACEMENT DESIGN/BUILD CONTRACT

Jeff Weber, Chairman of Special Project Sewer Committee, presented the Agreement with American Water for the Design Build Contract and construction for the Sodium Hypochlorite Building/Lift Station Replacement at a cost of $544,500 with $10,000 to enter into an Agreement with American Water for the approval of the construction of the Sodium Hypochlorite Building/Lift Station Replacement Design Build project for a cost not to exceed $554,500.00. Trustee Stumpf moved for the approval of An Agreement with American Water for the Design Build Contract and construction for the Sodium Hypochlorite Building/Lift Station Replacement at a cost of $544,500 with $10,000 to enter into an Agreement with American Water for the approval of the construction of the Sodium Hypochlorite Building/Lift Station Replacement Design Build project for a cost not to exceed $554,500.00, with the payment being a 50% split between the Business District and Sewer Fund. Seconded by Trustee Springman. After some discussion regarding the funding of the project, the Committee placed the funding on hold until a study of the formulization of the Business District funds could be completed. Poll of Committee: Ayes-4, Nays-0, Absent-1. Motion carried.

CONSIDERATION OF JUNE 2016 PREPAID TO SEILER EXCAVATING, ALTON, ILLINOIS FOR EMERGENCY SANITARY SEWER REPAIR – LAKESIDE SUBDIVISION $1,048.00

Trustee Stumpf moved for approval of payment for Seiler Excavating, Alton, Illinois – Lakeside Emergency Sanitary Sewer Repair - $1,048 as a June 2016

Pre-Paid Accounts Payables, seconded by Trustee Springman. Poll of Committee:

Ayes-4, Nays-0, Absent-1. Motion carried.

CONSIDERATION AUTHORIZE TO JUNEAU ASSOCIATES INC. TO DESIGN

ENGINEERING REPAIR FOR ROCK GATE AND LAKESIDE SEWER LINE

Trustee Stumpf moved to enter into an agreement with Juneau Engineering of Belleville, Illinois for Design Engineering for the repairs for Lakeside Subdivision and Rockgate Manhole projects, seconded by Trustee Springman.

Poll of Committee: Ayes-4, Nays-0, Absent-1. Motion carried.

AUTHORIZE REPAIRS FOR THE BAR SCREEN AT THE WASTE WATER

TREATMENT PLANT

Trustee Stumpf moved for the approval of the repair the Bar Screen Drive Unit for the Wastewater Treatment Plant by JWC Environmental of Santa Ana, California at a cost of $4,598.30, seconded by Trustee McAtee. Poll of Committee: Ayes-4,

Nays-0, Absent-1. Motion carried.

AUTHORIZE REPAIRS FOR THE INJECTOR REPLACEMENT OF THE GODWIN

PUMP AT THE WARREN LEVIS RESERVOIR

Trustee Stumpf moved for the approval of the replacement project for the Warren Levis Reservoir for the injector on the 2011 Godwin Dri-Prime by Mike’s Inc. of South Roxana, Illinois at a cost not to exceed $3,800, seconded by Trustee Williams. Poll of Committee: Ayes-4, Nays-0, Absent-1. Motion carried.

BUILDING AND ZONING DEPARTMENT:

CONSIDERATION OF TRAINING FOR GIS SOFTWARE – ZONING DEPARTMENT

Trustee Stumpf moved for the approval of Scope of Services with TWN, Swansea, Illinois for professional Services -GIS Technical Support at a cost of $1,000, seconded by Trustee McAtee. Poll of Committee: Ayes-4, Nays-0, Absent-1. Motion carried.

PARKS AND RECREATION DEPARTMENT:

AUTHORIZATION TO APPLY FOR ILLINOIS TRANSPORTATION ENHANCEMENT PROGRAM GRANT- GLAZEBROOK AND LAVISTA PARKS BIKE TRAIL/ CONSIDERATION OF AGREEMENT WITH OATES ASSOCIATES FOR ENGINEERING FOR BIKE TRAIL GRANT

Trustee Stumpf moved to give authorization to Kimberly Caughran, Director of Parks and Recreation, to apply for the 2016 Illinois Transportation Enhancement Program (ITEP) Grant with the assistance of Oates Associates of Collinsville, Illinois at a cost not to exceed $3,000, seconded by Trustee McAtee. Poll of Committee: Ayes-4, Nays-0, Absent-1. Motion carried.

VILLAGE ENGINEER:

CONSIDERATION OF NEW COMPUTER FOR VILLAGE ENGINEER

Trustee Stumpf moved for the approval of a new computer for the Village Engineer from Williams Office Products of Alton, Illinois at a cost of $1,159.00, seconded by Trustee Springman. Poll of Committee: Ayes-4, Nays-0, Absent-1. Motion carried.

ECONOMIC DEVELOPMENT DEPARTMENT:

CONSIDERATION OF PURCHASE OF NEW CAMERA (GOPRO – HERO+LCD HD WATERPROOF ACTION) FROM BEST BUY

Trustee Stumpf moved for the approval of a GoPro – HERO-LCD HE Waterproof Action Camera and mounting accessories for the Economic Development Department from BestBuy at a cost not to exceed $400.00, seconded by Trustee McAtee. Poll of Committee: Ayes-4, Nays-0, Absent-1. Motion carried.

CONSIDERATION OF JUNE 2016 PREPAID: SIGN MAGIC, GODFREY, IL - BANNERS $4,060

Trustee Stumpf moved for the approval of payment to Sign Magic, Godfrey, Illinois

– Banner Purchase $4,060.00 as a June 2016 Pre-Paid Accounts Payables, seconded by Trustee Springman. Poll of Committee: Ayes-4, Nays-0, Absent-1. Motion carried.

VILLAGE CONSIDERATIONS:

ACCOUNTS PAYABLE – 2016

Chairman Stewart presented for the approval of the Accounts Payable for the month of May 2016 General Fund $ 514,333.43 and the Motor Fuel Tax Fund $ 8,721.33; and the Street Department $ 69,879.29. Trustee Stumpf moved for the approval of the Accounts Payable for the month of May 2016 General Fund $514,333.43 and the Motor Fuel Tax Fund $ 8,721.33; and the Street Department $ 69,879.29, seconded by Trustee Springman. Poll of Board: Ayes-4, Nays-0, Absent-1. Motion carried.

PAYROLL –

Chairman presented for the approval of the Payroll Account for the period of 03/01/2016 to 04/16/2016 for the Village for a total payroll of $ 89,648.37, mileage of $ 84.78 and payroll taxes of $ 16,148.29.

Trustee Stumpf moved for the approval of the Payroll Account for the period of 03/01/2016 to 04/16/2016 for the Village for a total payroll of $ 89,648.37, mileage of $ 84.78 and payroll taxes of $ 16,148.29, seconded by Trustee Springman. Poll of Board: Ayes-4, Nays-0, Absent-1. Motion carried.

CONSIDERATION OF NON-UNION EMPLOYEES 2016 PAY RAISES

No action was taken.

CONSIDERATION OF JUNE 2016 PREPAID: REGION BANK CREDIT CARD PAYMENT- $306

Trustee Stumpf moved for the approval of payment to Mobotrex, Davenport, Iowa

pg. 5 – VPS Gateway Merchant System – Credit Card - Solar Panel, Stamper Lane-

$306 as a June 2016 Pre-Paid Accounts Payables, seconded by Trustee McAtee.

Poll of Committee: Ayes-4, Nays-0, Absent-1. Motion carried.

PUBLIC COMMENTS:

Jo Emerick, Village Engineer, reported that the Village has received notice that approval has been granted for the Pearl Street Safety Project from East-West Gateway Association.

EXECUTIVE SESSION – 5 ILCS 120/1 (c) (11) LITIGATION

Trustee Stumpf moved to go into Executive Session at 7:51 p.m. for Litigation 5 ILCS 120/1 (c)(11) with the Mayor, Clerk, Trustees, Jeff Weber, Special Sewer Project Chairman, Craig Noble, Manager of Sewer Treatment Facility, Joe Hughes, Budget Officer and Tom Long, Village Attorney, seconded by Trustee McAtee. Roll

Call Vote: Ayes-McAtee, Springman, Stumpf, Williams. Nays-None, AbsentJohnes. Motion carried.

Chairman Stewart called the Finance Committee back to order at 8:31 p.m. from returning from Executive Session.

Roll Call

Present Roll Call: McAtee, Stumpf, Williams,

Absent: Johnes, Springman

Chairman Stewart reported that no action was taken in Executive Session.

Trustee McAtee moved to adjourn the meeting at 8:31 p.m., seconded by Trustee Williams. Poll of Board: Ayes-3, Nays-0, Absent-2. Motion carried.

Pamela E. Whisler, MMC

Village Clerk