West Central Reporter

The city of Pittsfield City Council met Aug. 18 to review an engineering proposal for water plant upgrades.

Here are the meeting's minutes, as provided by the city:

The council is the governing body for the city of Pittsfield. Members typically meets at 7 p.m. on the first and third Tuesdays of each month from May through October, and at 6 p.m. on the first and third Tuesdays of each month from November through April.

Special Council Meeting of the City of Greenville held in the Council Chambers on Thursday, August 18, 2016

Call to Order: A special meeting of the Greenville City Council was called to order on Thursday, August 18, 2016 at 7:00 p.m. by Mayor Alan Gaffner.

Roll Call: Present: Mayor Alan Gaffner, Councilman Jes Adam, Councilman John Gillard, Councilman Mike Heath, and Councilman Roger Sanders.

Also Present: City Attorney Patrick Schaufelberger, City Manager

Dave Willey and City Clerk Sue Ann Nelson.

Pledge: The pledge of allegiance to the United States flag was recited.

Notice of Meeting: Notice of the special meeting having been given as provided by law, said meeting was called for consideration of the following agenda:

1) Roll Call 2) Pledge of Allegiance 3) Public Comment 4) Engineering Presentation for Water Plant Upgrades 5) Proposal for Engineering Services Contract for Water

Plant Upgrades 6) Proposal for Repairs to Municipal Building 7) Plan Commission Recommendation – William

Worthen Annexation 8) Plan Commission Recommendation – Bond County

Memorial Post #1377 Annexation 9) Plan Commission Recommendation – Worthen

Conditional Use Permit 10) Plan Commission Recommendation – Bond County

Memorial Post #1377 Conditional Use Permit 11) Ordinance to Add Two Class I Liquor Licenses 12) Application for Class I Liquor License – Willie’s Place 13) Application for Class I Liquor License – VFW 14) Authorize Municipal Credit Card 15) Ordinance to Establish Speed Limit on Avonlea Drive 16) Ordinance to Establish No Parking on Ivy Lane 17) Appointments to Boards and Commissions 18) Executive Session: Purchase of Real Estate, Section 2(c)(5); Sale of Real Estate, Section 2(c)(6); Personnel, Section 2(c)(1); and Litigation, Section 2(c)(11) of the Open Meetings Act

Public Comment: With no comments being expressed, public input was closed.

Engineering Proposal for Water Plant Upgrades:

The Greenville water plant facility was built in 1967 and with its aging infrastructure and dated control systems, the capital improvement plans include water plant upgrades over the next several years. The first step in this process is to hire an engineering firm to perform a complete review of the water plant operations and make recommendations for improvements. City Manager Willey introduced Chip Craddock from Clark Detiz who provided an overview of the proposed preliminary engineering study of the Greenville water plant facility and distribution system. In addition to Mr. Craddock, Andrea Bretl from Clark Deitz and Jamie Headen from Benton & Associates participated in the presentation. Following the presentation, council was able to ask questions and discussion ensued.

Proposal for Water Plant Upgrade Engineering Services:

City Manager noted that several proposals were obtained from various engineering firms, with the proposal from Clark Deitz recommended by staff. Motion made by Gillard, seconded by Sanders, to approve proposal from Clark Dietz to perform preliminary study and recommendation for Greenville water plant for $23,000.

Ayes: Gillard, Sanders, Adam, Heath, Gaffner Nays: None Motion carried.

Municipal Building Repairs:

The Municipal Building has developed some structural issues with the building lintels, causing water to occasionally enter around the windows when it rains and there has developed a gap between the brick and garage door frames. A structural engineer compiled a report outlining the condition of the lintels and suggested repair.

Mason’s Masonry Restoration submitted a proposal to repair garage door, windows, and building door lintels with galvanized lintels for a cost of $39,442.

Because of the specialized nature of the repair only one contractor provided a proposal consistent with the type of repairs suggested by the structural engineer. Motion by Heath, seconded by Sanders, to waive bid requirement due to only receiving one qualified bid, and approve bid from Mason’s Masonry Restoration to repair garage door, window and door lintels with galvanized lintels for a cost of $39,442.

Ayes: Heath, Sanders, Adam, Gillard, Gaffner Nays: None Motion carried.

Ordinance 3102 – William Worthen Annexation:

A petition for annexation into the corporate boundary of the City of Greenville has been made by William Worthen for 2105 S Fourth Street, with a zoning classification of Commercial General. Annexation request contingent upon the City granting a conditional use permit for operation of a bar or tavern and upon obtaining a class I retail liquor license. Following a public hearing, the Plan Commission unanimously recommended approval. Motion by Gillard, seconded by Sanders, to approve petition for annexation by William Worthen for the property commonly known as 2105 S Fourth Street into the corporate boundary of the City of Grenville as CG, Commercial General, contingent upon the City granting a conditional use permit for operation of a bar or tavern and upon obtaining a Class I retail liquor license.

Ayes: Gillard, Sanders, Adam, Heath, Gaffner Nays: None Motion carried.

Ordinance 3103 – Bond County Memorial Post #1377 Annexation:

A petition for annexation into the corporate boundary of the City of Greenville has been made by Bond County Memorial Post #1377 for 2043 S Fourth Street, with a zoning classification of Commercial General. Annexation request contingent upon the City granting a conditional use permit for operation of a bar or tavern and upon obtaining a class I retail liquor license. Following a public hearing, the Plan Commission unanimously recommended approval. Motion by Sanders, seconded by Gaffner, to approve petition for annexation by Bond County Memorial Post #1377 for the property commonly known as 2043 S Fourth Street into the corporate boundary of the City of Grenville as CG, Commercial General, contingent upon the City granting a conditional use permit for operation of a bar or tavern and upon obtaining a Class I retail liquor license.

Ayes: Sanders, Gaffner, Adam, Gillard, Heath Nays: None Motion carried.

Ordinance 3104 – Conditional Use Permit to Operate Bar/Tavern:

Request has been made from William Worthen for a conditional use permit to operate a bar or tavern at 2105 S Fourth Street. Property is located within the Commercial General zoning classification and a bar or tavern is only allowed if a conditional use permit is obtained. Conditional use permit is necessary following annexation into the corporate limits. Following a public hearing, the Plan Commission unanimously recommended approval. Motion by Heath, seconded by Sanders, to accept the Plan Commission recommendation and approve conditional use permit for William Worthen to operate a bar or tavern at 2105 S Fourth Street.

Ayes: Heath, Sanders, Adam, Gillard, Gaffner Nays: None Motion carried.

Ordinance 3105 – Conditional Use Permit to Operate Bar/Tavern:

Request has been made from Bond County Memorial Post #1377 for a conditional use permit to operate a bar or tavern at 2043 S Fourth Street. Property is located within the Commercial General zoning classification and a bar or tavern is only allowed if a conditional use permit is obtained. Conditional use permit is necessary following annexation into the corporate limits. Following a public hearing, the Plan Commission unanimously recommended approval. Motion by Gillard, seconded by Gaffner, to accept the Plan Commission recommendation and approve conditional use permit for Bond County Memorial Post #1377 to operate a bar or tavern at 2043 S Fourth Street.

Ayes: Gillard, Gaffner, Adam, Heath, Sanders Nays: None Motion carried.

Ordinance 3106 – Amend Liquor Control Ordinance to Add Class I License:

In accordance with the Liquor Control Ordinance, the council is required to increase the number of liquor licenses when a request for license is received. Currently there are no Class I, bar or tavern retail liquor license, and two applications have been received. Motion by Sanders, seconded by Heath, to approve ordinance to increase the number of Class I bar or tavern license from zero to two.

Ayes: Sanders, Heath, Adam, Gillard, Gaffner Nays: None Motion carried.

Class I Liquor License Request – Willie’s Place:

Following annexation of property and approval of a bar or tavern conditional use permit, action before council is an application for a Class I, bar or tavern license for William Worthen at 2105 S Fourth

Street. Motion by Gillard, seconded by Sanders, to approve Class I, bar or tavern retail liquor license for William Worthen at 2105 S Fourth Street.

Ayes: Gillard, Sanders, Adam, Heath, Gaffner Nays: None Motion carried.

Class I Liquor License Request – Bond County Memorial Post #1377:

Following annexation of property and approval of a bar or tavern conditional use permit, action before council is an application for a Class I, bar or tavern license for Bond County Memorial Post #1377 at 2043 S Fourth Street. Motion by Gaffner, seconded by Heath, to approve Class I, bar or tavern retail liquor license for Bond County Memorial Post #1377 at 2043 S Fourth Street.

Ayes: Gaffner, Heath, Adam, Gillard, Sanders Nays: None Motion carried.

Authorize Municipal Charge Card:

Request for municipal charge card through Bradford National Bank for Bill Walker the new Economic Development Coordinator for travel and expenses associated with the Economic Development position. Motion by Sanders, seconded by Heath, to authorize a municipal Mastercard through Bradford National Bank for Bill Walker with a credit limit of $5,000, and authorize staff to execute necessary documents to complete application.

Ayes: Sanders, Heath, Adam, Gillard, Gaffner Nays: None Motion carried.

Ordinance 3107 - Establish Speed Limit on Avonlea Drive:

Request has been received from Bond County Homes to establish 20 mph speed limit on Avonlea Drive for the safety of residents in the Green Gables subdivision. Motion by Heath, seconded by Sanders, to approve ordinance to establish 20 mph speed limit on Avonlea Drive.

Ayes: Heath, Sanders, Adam, Gillard, Gaffner Nays: None Motion carried.

Ordinance 3108 - Establish Parking Restrictions on Ivy Lane:

Resident request to prohibit parking on the west side of Ivy Lane from Winter Avenue Ward Street. Motion by Gillard, seconded by Gaffner, to approve Ordinance to prohibit parking on the west side of Ivy Lane from Winter Avenue to Ward Street.

Ayes: Gillard, Gaffner, Adam, Heath, Sanders

Nays: None Motion carried.

Appointment to Boards and Commissions:

None.

Adjournment: At 8:29 p.m., moved by Adam, seconded by Gillard, to adjourn special

council meeting.

Ayes: Adam, Gillard, Heath, Sanders, Gaffner Nays: None Motion carried.

______________________________ City Clerk