The Carrollton CUSD #1 Board of Education met Dec. 19 to approve a tax levy.
Here are the meeting's minutes, as provided by the board:
The Carrollton School Board of Education is a seven-member elected body that adopts policy for the daily operation of schools and sees that school laws are properly explained, enforced and observed. Each member serves a four-year term."
Carrollton CUSD #1 Board of Education
Open Meeting Minutes
Date: December 19, 2016 Time: 7:00 P.M.
Location: Carrollton Grade School Library
Type of meeting: X Regular Special Reconvened or rescheduled Emergency
Name of person taking the minutes: Gina Settles, Board Secretary
Name of person presiding: Tammy Weber, President
Members in attendance:
1. Steve Adcock 2. Rodney Reif 3. Jeremy Reiter 4. Vicki Schnelten 5. Deanna Stendeback 6. Lisa Wade (arrived 7:24pm) 7. Tammy Weber
Members absent:
Approval of the Agenda
Motion made by: Jeremy Reiter Motion to: Approval of the Agenda Motion seconded by: Steve Adcock
Roll Call:
“Yeas” “Nays”
(X)Steve Adcock, Rodney Reif, Jeremy Reiter, Vicki Schnelten, Deanna Stendeback, and Tammy Weber
Action: X Passed Failed
Communications: Dr. Cox and the board congratulated and presented certificates to several high school students for their accomplishments. Jerrett Smith was selected for this year’s 1A All-State Football Team; Joshua Knight was selected for this year’s ILMEA All-State Choir; and the following students were selected as Illinois State Scholars: Elizabeth Bland, Christen Pond, Emily Struble, Justin Kutter and Bradley Lake.
Superintendent’s Report: Dr. Cox spoke about the Life Change 180 Partnership. This is our church to school partnership that focuses on mentoring and building relationships. She thanked Rev. Hager and Sue Utgaard for their work and organization with this fantastic program. Dr. Cox gave an update regarding current funding from the State. We have received all of our General State Aide (GSA) but we still have not received approximately $50,000 in mandated categorical payments from last year and about $190,000 of categorical payments for this year. Dr. Cox shared information from the water sampling report we received from testing done in November at both schools. Nine samples were taken and all samples came back normal. Dr. Cox stated the window for the Illinois 5 Essentials Survey is open until mid- January. Dr. Cox encourages those with students in the district to complete the survey. This feedback is important in order to help plan for the future of our schools. Dr. Cox shared information from the Health Life Safety Annual Inspection that was competed in October. A FOIA request was received from the IL Association of Retired Teachers on December 1. The request was completed on December 5, 2016. Ms. Frazier shared plans for first semester finals at the high school.
Citizens: Opportunity for Visitors to Address the School Board Concerning Any Agenda Topic None
Approval of Items on Consent Agenda: Summary of discussion: Adoption of Consent Agenda, Approve Open Minutes for November 21, 2016 Regular Meeting, and Closed Minutes from November 21, 2016 Regular Meeting, Treasurer’s Report (s), District Accounts Payable, School Activity Account (s) Report(s), and Payroll
Motion to approve these consent agenda items made by: Steve Adcock Motion seconded by: Vicki Schnelten
Roll Call:
“Yeas” “Nays”
Steve Adcock, (X) Rodney Reif, Jeremy Reiter, Vicki Schnelten, Deanna Stendeback,
and Tammy Weber
Action: X Passed Failed
Agenda item: OLD BUSINESS
Summary of discussion item: Policy Updates – 2nd Reading Dr. Cox discussed and reviewed the policy changes. Approval is needed for these changes.
Motion made by: Jeremy Reiter Motion to: Approve Policy Updates – 2nd Reading per discussion. Motion seconded by: Rodney Reif
Roll Call:
“Yeas”
Steve Adcock, Rodney Reif, (X)Jeremy Reiter, Vicki Schnelten, Deanna Stendeback, and Tammy Weber
Action: X Passed Failed
“Nays”
Summary of discussion item: 2016 Tax Levy Approval is needed for the FY16 tax levy as presented during the Truth in Taxation Hearing tonight.
Motion made by: Rodney Reif Motion to: Approve FY16 tax levy as presented. Motion seconded by: Steve Adcock
Roll Call: “Nays” “Yeas”
Steve Adcock, Rodney Reif, Jeremy Reiter, (X)Vicki Schnelten, Deanna Stendeback, and Tammy Weber
Action: X Passed Failed
Summary of discussion item: Track Resurfacing Bids Approval is needed to seek bids for the track resurfacing project which is a joint project between the Back the Track is Back Community Team and the District.
Motion made by: Jeremy Reiter Motion to: Approval to seek bids for track resurfacing project. Motion seconded by: Steve Adcock
Roll Call:
“Yeas”
Steve Adcock, Rodney Reif, Jeremy Reiter, Vicki Schnelten, (X)Deanna Stendeback, and Tammy Weber
Action: X Passed Failed
“Nays”
Agenda Item: NEW BUSINESS
Summary of discussion item: Technology Lease Mr. Thomas shared feedback that he received from the District Technology Committee Meeting. Our current lease will be up at the end of this school year. Mr. Thomas stated we will most likely want to lease again, and will be looking at our options. The next step will be to determine how many Chrome books or computers we will need. We will want to continue with the same number of devices that we currently have. Increasing the number of Chromebooks will reduce the number of computer labs needed. Infrastructure needs to be reviewed to be sure we are able to support the increased number of wireless devices.
Summary of discussion item: Bus Lease Dr. Cox stated that our current lease will be up at the end of the school year. Bids are being accepted at this time and will hopefully be presented at the January board meeting for approval.
Summary of discussion item: Immunization Deadline Proposal – BOE Policy Dr. Cox stated in order to maintain continuity with instruction, administration and the District nurse are recommending that we change the date for required physical exams and immunizations from October 15th to the first day of student attendance. Approval is needed to change our policy.
Motion made by: Vicki Schnelten Motion to: Approval to change board policy deadline for Immunization and physical exams from October 15 to the first day of student attendance. Motion seconded by: Steve Adcock
Roll Call:
“Nays” “Yeas”
Steve Adcock, Rodney Reif, Jeremy Reiter, Vicki Schnelten, Deanna Stendeback, (X)Lisa Wade and Tammy Weber
Action: X Passed Failed
Summary of discussion item: Extra - Curricular Pay Rates Mr. Beatty shared information regarding his recommendation to increase umpire and referee rates of pay. Mr. Beatty stated he would like to increase these rates so that they are comparable to the surrounding districts.
Motion made by: Rodney Reif Motion to: Approve proposed increase to umpire and referees rates for 9 of our 15 sports. Motion seconded by: Lisa Wade
Roll Call:
“Yeas”
Steve Adcock, Rodney Reif, Jeremy Reiter, Vicki Schnelten, Deanna Stendeback, (X)Lisa Wade and Tammy Weber
Action: X Passed Failed
“Nays”
Summary of discussion item: Diesel Fuel Bids Approval is needed to seek fuel bids. This is an annual process.
Motion made by: Rodney Reif Motion to: Approval to seek fuel bids. Motion seconded by: Steve Adcock
Roll Call:
“Yeas”
Steve Adcock, (X)Rodney Reif, Jeremy Reiter, Vicki Schnelten, Deanna Stendeback, Lisa Wade and Tammy Weber
Action: X Passed Failed
“Nays”
Summary of discussion item: 2017 Meeting Schedule Dr. Cox shared the 2017 meeting schedule follows current practices.
Motion made by: Rodney Reif Motion to: Approve 2017 meeting schedule as is. Motion seconded by: Vicki Schnelten
Roll Call:
“Nays”
Agenda Item
“Yeas”
Steve Adcock, Rodney Reif, (X)Jeremy Reiter, Vicki Schnelten, Deanna Stendeback, Lisa Wade and Tammy Weber
Action: X Passed Failed
:
CLOSED SESSION A motion was made by Jeremy Reiter and seconded by Vicki Schnelten to adjourn to close meeting to discuss:
The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the District or legal counsel for the District, including hearing testimony on a complaint lodged against an employee or against legal counsel for the District to determine its validity; Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees.
Roll Call:
“Yeas”
Steve Adcock, Rodney Reif, Jeremy Reiter, (X)Vicki Schnelten, Deanna Stendeback, Lisa Wade and Tammy Weber
Action: X Passed Failed
“Nays”
Time of Adjournment: 7:45pm Open Session restarted at: 8:24pm
Summary of discussion item: Teachers Union Contract Approval is needed for the final document.
Motion made by: Rodney Reif Motion to: Approve Teachers Union Contract. Motion seconded by: Vicki Schnelten
Roll Call:
“Yeas”
Steve Adcock, Rodney Reif, Jeremy Reiter, Vicki Schnelten, Deanna Stendeback, (X) Lisa Wade and Tammy Weber
Action: X Passed Failed
“Nays”
Summary of discussion item: Part Time Teachers Assistant Dr. Cox stated due to additional student needs, a part time teachers assistant is needed at the grade school. Patti Crull is the recommended candidate.
Motion made by: Steve Adcock Motion to: Approve Patti Crull Part Time Teachers Assistant.
Motion seconded by: Lisa Wade
Roll Call:
“Yeas”
Steve Adcock, Rodney Reif, Jeremy Reiter, Vicki Schnelten, Deanna Stendeback, Lisa Wade and (X)Tammy Weber
Action: X Passed Failed
“Nays”
Summary of discussion item: Bus Monitor/Playground Supervisor Dr.Cox stated we are needing a playground monitor at the grade school and a bus monitor. These positions can be combined for a full time position. The recommended candidate is Ginger Gilmore.
Motion made by: Jeremy Reiter Motion to: Approve Ginger Gilmore as Full Time Bus Monitor/Playground Supervisor. Motion seconded by: Vicki Schnelten.
Roll Call:
“Yeas”
Steve Adcock, Rodney Reif, (X) Jeremy Reiter, Vicki Schnelten, Deanna Stendeback, Lisa Wade and Tammy Weber
Action: X Passed Failed
“Nays”
Summary of discussion item: Teachers Assistant - Retirement Dr. Cox stated Phyllis Didier is requesting and adjustment in her official retirement date. For retirement purposes, she is asking that her final day be changed from December 31st to January 2nd.
Motion made by: Rodney Reif Motion to: Approve to adjust official retirement date of Phyllis Didier from December 31st to January 2nd. Motion seconded by: Steve Adcock
Roll Call:
“Yeas”
Steve Adcock, (X)Rodney Reif, Jeremy Reiter, Vicki Schnelten, Deanna Stendeback, Lisa Wade and Tammy Weber
Action: X Passed Failed
“Nays”
Summary of discussion item: Volunteer Coaches The following are the recommended volunteer coaches. Jamie Henson – Volunteer Head Pee Wee Boys Basketball Coach Ryan Breckon – Volunteer Assistant Pee Wee Boys Basketball Coach Angie McAdams – Volunteer Assistant Middle School Volleyball Coach
Motion made by: Rodney Reif Motion to: Approve the following volunteer coaches Jamie Henson – Volunteer Head Pee Wee Boys Basketball Coach, Ryan Breckon – Volunteer Assistant Pee Wee Boys Basketball Coach and Angie McAdams – Volunteer Assistant Middle School Volleyball Coach. Motion seconded by: Steve Adcock
Roll Call:
“Yeas”
Steve Adcock, Rodney Reif, (X)Jeremy Reiter, Vicki Schnelten, Deanna Stendeback, Lisa Wade and Tammy Weber
Action: X Passed Failed
“Nays”
Agenda Item:
COMMUNICATIONS: Dr. Cox stated the following positions are open in the district, high school Scholastic Bowl Coach and high school Custodian. Dr. Cox shared the Alliance Leadership Summit will be held in Springfield on February 21st-22nd. We will be sending a District team that will consist of a building administrator; one to two teachers and at least one board member to be a part of this team. The Consultation Committee Meetings will be held January 23rd prior to the regular schedule board meeting. Dr. Cox stated we will need two board members to sit in on these meetings. Winter Holiday Office schedules are as follows: grade school and high school offices will be closed December 23rd through January 2nd and the District office will be closed December 26th & 27th and January 2nd.
Citizens: Opportunity for Visitors to Address the School Board Concerning Any Topic:
• A board member expressed how wonderful the Christmas Program at the grade school was this year and suggested a change in venue next year to accommodate everyone more comfortably.
• Mr. Thomas asked when considering pay increases for umpires and referees to keep them in line with surrounding districts that the board also keep our teachers and other staff in mind for comparable pay increases with surrounding districts too.
• Dr. Cox wished everyone a Merry Christmas.
Approval of Motion to Adjourn
Motion to adjourn made by: Steve Adcock
Motion seconded by: Jeremy Reiter
All present signified by saying, “Aye.”
Action: X Passed Failed
Time of adjournment: 8:40pm
Post-Meeting Action
Date minutes approved: 1/23/17
Date minutes were available for public inspection: 1/24/17
Date minutes were posted on District website: 1/24/17
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