The village of Godfrey Finance Committee met Nov. 1 to review raffle ordinance verification.
Here are the meeting's minutes, as provided by the committee:
"The Godfrey Finance Committee provides fiscal management for the village."
Finance Committee November 1, 2016 Godfrey Village Hall
Chairman Stewart called the Finance Committee Meeting of November 1, 2016 to order at 6:17 p.m.
Roll Call
Present Roll Call: Stewart, Johnes, Springman, Stumpf, Williams, Absent: McAtee
Department Heads Present: Michael J. McCormick, Mayor Laura Dixon, Building and Zoning Administrator –Absent Kimberly Caughran, Director of Parks and Recreation Josephine Emerick, Village Engineer - Absent Jim Lewis, Director of Maintenance Joe Hughes, Budget Officer Craig Noble, Manager, EMC, Sewer Plant Tom Long, Village Attorney
Chairman Stewart asked for approval of the October 3, 2016 Finance Committee minutes. Approval was given with no objections from the Committee.
PUBLIC REQUEST: ALTON WOOD RIVER SPORTSMAN CLUB 50/50 RAFFLE/BASKET RAFFLE WAIVER OF FEES AND BONDING REQUIREMENTS Trustee Johnes moved for the approval to waive the bond requirements for the Alton Wood River Sportsman Club for 2016 50/50 Raffle and Basket Raffle Licenses and waive the filing fees, contingent on receiving required paperwork, seconded by Trustee Springman. Poll of Board: Ayes-4, Nays-0, Absent-1. Motion carried.
FRIEND OF BLAKE SNYDER FUND RAISER’S 50/50 RAFFLE/BASKET RAFFLE WAIVER OF FEES AND BONDING REQUIREMENTS Trustee Williams moved for the approval to waive the bond requirements for the Friends of Blake Snyder Fundraiser at the Alton Wood River Sportsman Club and waive the filing fees, contingent on receiving required paperwork, seconded by Trustee Springman. Poll of Board: Ayes-4, Nays-0, Absent-1. Motion carried.
CONSIDERATION TO DIRECT VILLAGE ATTORNEY TO REVIEW RAFFLE ORDINANCE FOR CLARIFICATION OF APPROVED RAFFLES Clerk Whisler asked to give direction to the Village Attorney to review the Raffle Ordinance for clarification of approved raffles. The Committee asked the Village Attorney to review the Raffle Ordinance for clarification of approved raffles.
PUBLIC WORKS DEPARTMENT CONSIDERATION AND APPROVAL OF BIDS FOR 2017 INTERNATIONAL DUMP TRUCK ACCESSORY EQUIPMENT Trustee Stumpf moved to accept the bid received for the 2017 Model Dump Body with Underbody Hoist and Equipment from Woody’s Municipal Supply of Edwardsville, Illinois at a cost of $56,923.00, seconded by Trustee Springman. Poll of Board: Ayes-4, Nays-0, Absent-1. Motion carried.
CONSIDERATION 2016 SNOW REMOVAL BACKUP – REXING TRUCKING Trustee Stumpf moved to give authorization to Jim Lewis, Director of Maintenance, to contract with Rexing Trucking of Godfrey, Illinois for 2016 Snow Removal Backup at a cost of: Pickup Truck and Plow $82.00 per hour; Dump Truck and Plow $95.00; and Overtime for Drivers of $18.00 per hour after 8 Hours, seconded by Trustee Springman. Poll of Board: Ayes-4, Nays-0, Absent- 1. Motion carried.
AUTHORIZATION TO SEEK BIDS FOR GASOLINE PURCHASE FOR PUBLIC WORKS AND PARKS DEPARTMENT Trustee Stumpf to give authorization to Jim Lewis, Director of Maintenance, to seek bids for gasoline and diesel fuel for 2017 for Street and Parks Department, seconded by Trustee Springman. Poll of Board: Ayes-4, Nays-0, Absent-1. Motion carried.
CONSIDERATION OF PROPOSAL FOR PAINTING OF PUBLIC WORKS FACILITY Trustee Stumpf presented the proposal from Quality Assured Industrial Coatings of Alton, Illinois for preparation of surfaces and painting of Street Department buildings at a cost of $19,500.00. After some discussion, the Committee requested that the roof of the Sign Room be repaired before any painting would be considered. Jim Lewis, Director of Maintenance, obtain information on the roof repairs and get back to the Committee.
VILLAGE SEWER DEPARTMENT CONSIDERATION OF ECHO FLOWING MONITORING TOOLS – EPA REQUIREMENT Trustee Stumpf moved for the approval of the lowest received proposal for the Frontenac Lift Station Check Valve Replacement Project for 2 - 4 inch Check Valves from Kane Mechanical Inc. of East Alton, Illinois at a cost of $4,300, seconded by Trustee Springman. Poll of Board: Ayes-4, Nays-0, Absent-1. Motion carried.
CONSIDERATION OF WAIVER OF STATE BIDS REQUIREMENTS Trustee Stumpf moved to waive the bidding requirements to allow the purchase of 5 ECHO Monitoring Systems from ADS Environmental Services of Huntsville, Alabama at a cost not to exceed $25,000, seconded by Trustee Springman. Poll of Board: Ayes-4, Nays-0, Absent-1. Motion carried.
Trustee Stumpf moved for the approval of the purchase of 5 ECHO Monitoring Systems from ADS Environmental Services of Huntsville, Alabama at a cost not to exceed $25,000, seconded by Trustee Springman. Poll of Board: Ayes-4, Nays-0, Absent-1. Motion carried.
BUILDING AND ZONING DEPARTMENT No considerations at this time.
PARKS AND RECREATION DEPARTMENT No considerations at this time.
VILLAGE ECONOMIC DEVELOPMENT DEPARTMENT No considerations at this time.
VILLAGE ENGINEERING DEPARTMENT CONSIDERATION OF TIP PROJECT FOR FY2021 TRANSPORTATION IMPROVEMENT PROGRAM – PIERCE LANE (STAMPER LANE- WINTER LANE) Trustee Stumpf moved to submit an application for the Pierce Lane (Stamper Lane to Winter Lane) improvement for the 2018-2021 Transportation Improvement Program, seconded by Trustee Springman. Poll of Board: Ayes-4, Nays-0, Absent-1. Motion carried.
CONSIDERATION OF AMENDMENT TO THE ENGINEERING CONTRACT WITH URS FOR THE TRANSPORTATION IMPROVEMENT PROGRAM – PIERCE LANE (STAMPER LANE- WINTER LANE) Trustee Stumpf moved for the approval to increase the 2016-2017 URS Corporation of St. Louis, Missouri – On-Site Engineering Services by $10,000 for the preparation of the 2018-2021 Transportation Improvement Program, seconded by Trustee Johnes. Poll of Board: Ayes-4, Nays-0, Absent-1. Motion carried.
VILLAGE CONSIDERATIONS ACCOUNTS PAYABLE – OCTOBER 2016 Chairman Stewart presented the Accounts Payable for the month of October 2016 General Fund $ 625,261.20 and the Motor Fuel Tax Fund $ 29,294.94; and the Street Department $ 64,304.81. Trustee Johnes moved for the approval of the Accounts Payable for the month of October 2016 General Fund $ 625,261.20 and the Motor Fuel Tax Fund $ 29,294.94; and the Street Department $ 64,304.81, seconded by Trustee Stumpf. Poll of Board: Ayes-4, Nays-0, Absent-1. Motion carried.
PAYROLL – OCTOBER 2016 Chairman Stewartpresented for the approval of the Payroll Account for the period Of 08/01/2016 to 09/17/2016 for the Village for a total payroll of $ 115,674.75 mileage of $ 254.88 and payroll taxes of $ 18,313.15, Trustee Johnes moved for the approval of the Payroll Account for the period of 08/01/2016 to 09/17/2016 for the Village for a total payroll of $ 115,674.75 mileage of $ 254.88 and payroll taxes of $ 18,313.15, seconded by Trustee Stumpf. Poll of Board: Ayes-4, Nays-0, Absent-1. Motion carried.
CALL ONE – PHONE BILL Trustee Johnes moved for the approval of the Pre-Paid for December 2016: Call One – Phone Billing, seconded by Trustee Springman. Poll of Board: Ayes-4, Nays-0, Absent-1. Motion carried.
CONSIDERATION OF NON-UNION EMPLOYEES HEALTH INSURANCE Trustee Stumpf moved to retain the same Health Care Plan at an increase of 8% with United Health Care for the Non-Union Employees for 2017, seconded by Trustee Springman. Poll of Board: Ayes-4, Nays-0, Absent-1. Motion carried.
CONSIDERATION OF BOARDDOCS SOFTWARE AND EQUIPMENT PURCHASE Trustee Johnes moved to give authorization to Clerk Whisler to enter into an agreement for one year agreement with Emerald Data Solutions Inc. on Marietta, Georgia at a cost of $4,000 for Board Docs LT Document Management System and equipment purchase from Williams Office Products of Alton, Illinois at a cost not to exceed $10,000 for complete system, seconded by Trustee Springman. Poll of Board: Ayes-4, Nays-0, Absent-1. Motion carried.
CONSIDERATION OF TRAVEL EXPENSE RESOLUTION Clerk Whisler reported that the State has implemented new requirements for travel expense for employees and asked to give authorization to the Village Attorney to review the new standards for filing of travel expenses. The Committee directed the Village Attorney to review the new standards for filing of travel expenses.
CONSIDERATION OF 2017 MEETINGS SCHEDULE Trustee Johnes moved for the approval of the 2017 Schedule for Finance Committee Meeting, seconded by Trustee Stumpf. Poll of Board: Ayes-4, Nays-0, Absent-1. Motion carried.
CONSIDERATION AND PREPARATION OF 2016 TAX LEVIES Clerk Whisler reported that the Village Tax Levies must be filed at the County Clerk’s Office no later than December 27, 2016. The Committee will review and consider the Tax Levies at the next Finance Committee on December 5, 2016.
CONSIDERATION OF ILLINOIS MUNICIPAL LEAGUE RISK MANAGEMENT ASSOCIATION – INSURANCE PAYMENT – MINIMUM – MAXIMUM OPTION PREMIUM CONSIDERATION OF ORDINANCE AUTHORIZING THE EXECUTION OF THE IMLRMA MINIMUM/MAXIMUM CONTRIBUTION AGREEMENT FOR 2017 INSURANCE Trustee Stumpf moved for the approval of An Ordinance for Illinois Municipal League Risk Management Association For 2017 Village Insurance Policy For Minimum/Maximum Agreement, seconded by Trustee Johnes. Poll of Board: Ayes-4, Nays-0, Absent-1. Motion carried
CONSIDERATION OF ACCOUNT PAYABLE PRE-PAID – DECEMBER 2016 IMLRMA 2017 INSURANCE PREMIUM Trustee Stumpf moved for the approval of the 2017 Insurance Contribution and give authorization to the Village Treasurer to make payment as a December 2016 Pre-Paid in the amount of $99,205.92, seconded by Trustee Johnes. Poll of Board: Ayes-4, Nays-0, Absent-1. Motion carried.
EXECUTIVE SESSION: LAND ACQUISITION 5 ILCS120-2 (C)(5) William Catalano, Director of Economic Development and Brand Marketing, requested to go into Executive Session to discuss Land Acquisition 5 ILCS 120/2 (c)(5) with the Mayor, Clerk, Trustees, William Catalano and Joe Hughes, Budget Officer. Trustee Williams moved to go into Executive Session to discuss Land Acquisition 5 ILCS 120/2 (c)(5) with the Mayor, Clerk, Trustees, William Catalano and Joe Hughes, Budget Officer at 7:22 p.m., seconded by Trustee Stumpf. Roll Call Vote: Ayes- Johnes, Springman, Stumpf, Williams. Nays-None, Absent- McAtee. Motion carried.
Chairman Stewart call the meeting back to order after returning from Executive Session at 8:05 p.m.
Roll Call:
Present Roll Call: Stewart, Johnes, Springman, Stumpf, Williams, Absent: McAtee
Michael J. McCormick, Mayor Joe Hughes, Budget Officer
Chairman Stewart reported that no action was taken in Executive Session.
Trustee Williams moved to adjourn the meeting at 8:06 p.m., seconded by Trustee Springman. Poll of Board: Ayes-4, Nays-0, Absent-1. Motion carried.
Pamela E. Whisler, MMC Village Clerk
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