The village of Godfrey Finance Committee met Feb. 6 to discuss road repairs.
Here are the meeting's minutes, as provided by the committee:
"The Godfrey Finance Committee provides fiscal management for the village."
Finance Committee
February 6, 2017
Godfrey Village Hall
Chairman Stewart called the Finance Committee Meeting of February 6, 2017
to order at 6:34 p.m.
Roll Call
Present Roll Call: Johnes, McAtee, Springman, Stumpf, Williams
Absent: None
Department Heads Present:
Michael J. McCormick, Mayor
Laura Dixon, Building and Zoning Administrator
Kimberly Caughran, Director of Parks and Recreation
Josephine Emerick, Village Engineer
Jim Lewis, Director of Maintenance
Joe Hughes, Budget Officer
Craig Noble, Manager, EMC, Sewer Plant
Tom Long, Village Attorney
Chairman Stewart asked for approval of the January 3, 2017 Finance
Committee minutes. Approval was given with no objections from the
Committee.
PUBLIC COMMENTS:
PUBLIC REQUEST
LEWIS AND CLARK COMMUNITY COLLEGE FUNDING REQUEST - DR. DALE
CHAPMAN
No Report at this time.
REPUBLIC SERVICES - JOELL AQUIRRE
Joell Acquirre, Republic Services, presented information to the Village Board
regarding bidding Waste Hauling services for all Godfrey. No action taken.
CONSIDERATION OF RESOLUTION SUPPORTING THE VILLAGE OF
GODFREY'S GRANT SUBMITTAL FROM THE MADISON COUNTY
SUSTAINABILITY PROGRAM
Trustee Stumpf moved for the approval a Resolution Supporting The Village Of
Godfrey's Grant Submittal From The Madison County Sustainability Program,
seconded by Trustee McAtee. Poll of Committee: Ayes-5, Nays-0, Absent-0.
Motion carried
CONSIDERATION OF WAIVER OF FEE AND BONDING REQUIREMENTS FOR
RAFFLE LICENSE FOR GODFREY WOMEN'S CLUB CHRISTMAS CAROUSEL
Trustee Stumpf moved to waive the bond requirement for 2017 Raffle License
and waive the filling fee, contingent on received require paperwork.
1. Godfrey Women’s Club, Christmas Carousel. Seconded by Trustee
Johnes. Poll of Committee: Ayes-5, Nays-0, Absent-0. Motion carried
PUBLIC WORKS DEPARTMENT:
CONSIDERATION OF ARM TRACTOR PAYMENT
Trustee Stumpf moved to give authorization for Jim Lewis, Director of
Maintenance to budget one of three payments of $28,000 for the Arm Tractor
for 2017-2018 Budget, seconded by Trustee Johnes. Poll of Committee: Ayes-
5, Nays-0, Absent-0. Motion carried.
DISCUSSION OF ROAD REPAIR - OVERLAY LAWTON STREET
Jim Lewis, Director of Maintenance, presented the consideration of overlay of
Lawton Street after a Republic Service Sanitation Truck damaged the cul-sac.
The cost to overlay area would be 400 tons of hot mix and two days labor at
a total cost of $23,400. The Committee directed Mr. Lewis to add to the list of
improvement projects for the 2017 Street Department Projects.
CONSIDERATION AND APPROVAL OF PAYMENT FOR 2017 JULIE LOCATE
INVOICE
Trustee Stumpf moved for the approval of the 2017 Julie Locate of Bedford
Park, Illinois for the Annual Assessment in an amount of $3,216.50, seconded
by Trustee Springman. Poll of Committee: Ayes-5, Nays-0, Absent-0. Motion
carried.
VILLAGE SEWER DEPARTMENT:
CONSIDERATION OF BIDS FOR VILLA MARIE INTERCEPTOR SEWER
CONNECTION/ROCKGATE MANHOLE REPAIR PROJECT
Trustee Stumpf moved of the 2017 Julie Locate of Bedford Park, Illinois for the
Annual Assessment in an amount of $3,216.50, seconded by Trustee
Springman. Poll of Committee: Ayes-5, Nays-0, Absent-0. Motion carried.
CONSIDERATION OF NE INTERCEPTOR EASEMENTS – ADKINS
Trustee Stumpf recused himself for the consideration. Trustee Johnes moved
for the approval of the Easement with Carol and Edward Adkins, 818 Winter
Lane, Godfrey, Illinois for Sanitary Sewer Easements for the Northeast
Interceptor Project in the amount of $2,329; Temporary Construction
Easement in the amount of $5,011; and Damages/Inconveniences in the
amount of $2,660 for a total amount of $10,000 and to give authorization to
the Village Clerk to file with the Madison County Recorder’s Office, seconded by
Trustee Springman. Poll of Committee: Ayes-4, Recused-1, Nays-0, Absent-0.
Motion carried.
CONSIDERATION OF SERVICE AGREEMENT WITH ADS ENVIRONMENTAL
SERVICES COMPANY OF DETROIT, MICHIGAN FOR FLOW MONITORS FOR
ROCKGATE LIFT STATION, LEWIS & CLARK AREA, VILLA MARIE/MILSPRING
SUBDIVISION, NE INTERCOPTOR AND STORYLAND AREA
Trustee Stumpf moved for the approval of Service Agreement with ADS
Environmental Services of Detroit, Michigan 2017 flow monitoring in the
affected areas of the Godfrey sewer collection system (Rockgate Lift Station,
Lewis & Clark area, Villa Marie/Milsprings subdivision, NE Interceptor and
Storyland area) at a cost not to exceed $45,000, seconded by Trustee Williams.
Poll of Committee: Ayes-5, Nays-0, Absent-0. Motion carried.
BUILDING AND ZONING DEPARTMENT:
CONSIDERATION OF SIGNAGE ORDINANCE AMENDMENTS/
CONSIDERATION OF ZONING ORDINANCE AGRICULTURAL DISTRICT
AMENDMENTS
Laura Dixon, Building and Zoning Administrator, pulled the considerations for
Signage Ordinance and Agricultural District to have the Zoning Commission
review the two ordinances.
CONSIDERATION OF AUTHORIZATION TO THE BUILDING AND ZONING
ADMINISTRATOR TO BE ALLOWED TO ADDRESS ZONING VIOLATION
WITHOUT COMPLAINTS
The Committee directed Laura Dixon, Building and Zoning Administrator, to
handle violations if noticed by the department.
PARKS AND RECREATION DEPARTMENT:
CONSIDERATION OF BIDS RECEIVED FOR PLAYGROUND EQUIPMENT,
INSTALLATION AND SURFACING, PICNIC TABLES, BENCHES AND GARBAGE
CANS FOR HOMER ADAMS PARK
Trustee Stumpf moved for the approval of the lowest bids received for the 2017
PEP Grant as follows:
the picnic tables and trash receptacles to the lowest bidder, The Park
Catalog of Boca Raton, FL in the amount of $6,830.00; the bid of the
park benches to Cunningham Recreation of Charlotte, NC in the amount
of $1,963.78, the bid for the large swings to Landscape Structures of
Delano, MN in the amount of $4,356.00, the bid for the swing set and
inclusive spinner to All Inclusive Rec of Farmington, MO in the amount
of $14,141.93, and the surfacing to Taylormade Co. of Kansas City, KS
in the amount of $62,500.00; and the remaining funds ($833.29) will be
used towards upgrading the pathways in Homer Adams Park to be ADA
compliant. The labor will be done in-house. Seconded by Trustee Williams.
Poll of Committee: Ayes-5, Nays-0, Absent-0. Motion carried.
CONSIDERATION AND APPROVAL OF PRE-PAIDS FOR MARCH 2017
ACCOUNTS PAYABLE
Trustee Johnes moved for the approval of March 2017 Accounts Payable PrePaids:
Hoover Harvey of Alton, Illinois at a cost $200.00 for the Daddy and
Daughter Dance, seconded by Trustee McAtee. Poll of Committee: Ayes-5,
Nays-0, Absent-0. Motion carried.
VILLAGE ENGINEER
REPORT AND CONSIDERATION ON STAMPER LANE PHASE 2 PROJECT -
LCCC NEGOTIATIONS FOR EASEMENTS
Jo Emerick, Village Engineer, reported that the Lewis and Clark Community
College Board will be considering the easements at their next Board meeting on
February 14, 2017.
REPORT ON STAMPER LANE PHASE 2 PROJECT - PROPERTY OWNERS FOR
EASEMENT/APPROVAL OF PAYMENT
Jo Emerick, Village Engineer, presented the revised agreement between Gene
Aughenbaugh and Village for Stamper Lane Phase 2 Project. Trustee McAtee
moved to accept the revised agreement of February 6, 2017 for Stamper Lane
Phase 2 Project regarding Right-a-Way with Gene Aughenbaugh, 906 Lafayette
Avenue, Godfrey, Illinois, seconded by Trustee Springman. Poll of Committee:
Ayes-5, Nays-0, Absent-0. Motion carried.
CONSIDERATION AND APPROVAL OF ORDINANCED ROW FROM VILLAGE
FOR STAMPER LANE PHASE 2 PROJECT
Jo Emerick, Village Engineer, reported that the Village is required to dedicate a
ROW Right-A-Way for the Stamper Lane Phase 2 Project. Trustee Stumpf
moved to presented for first reading An Ordinance Authorizing the Dedication
of Right-of-Way for the Development of Stamper Lane Phase 2 Project-Village of
Godfrey, seconded by Trustee Springman. Poll of Committee: Ayes-5, Nays-0,
Absent-0. Motion carried.
CONSIDERATION AND APPROVAL OF RESOLUTION FOR SERVICE
AGREEMENT WITH SHEPPARD, MORGAN & SCHWAAB, INC. FOR FOR
STAMPER LANE PHASE 2 PROJECT
Trustee Stumpf moved to for approval of Resolution 2017-04, A Resolution for
Improvement by Municipality Under the Illinois Highway Code for Stamper
Lane Phase 2 Project with Sheppard, Morgan & Schwaab Inc. of Alton, Illinois
amended the services agreement in the amount of $25,000, seconded by
Trustee Johnes. Poll of Committee: Ayes-5, Nays-0, Absent-0. Motion carried.
Trustee Stumpf moved for the approval of the amended Service Agreement with
Sheppard, Morgan and Schwaab Inc. for the Stamper Lane Phase 2 Projects in
the amount of $25,000, seconded by Trustee McAtee. Poll of Committee: Ayes-
5, Nays-0, Absent-0. Motion carried.
CONSIDERATION OF TIP APPLICATION FEE APPROVAL/MARK 2017
ACCOUNTS PAYABLE PREPAID
Joe Emerick, Village Engineer, reported that the Village will need to submit
payment with the TIF application. Mayor McCormick and herself will be
meeting with IDOT to review the application and the consideration to phase the
$4,000,000 project. The Village will need to submit an application fee before
the next Finance Committee.
Trustee Stumpf moved for the approval for the application fee for the Surface
Transportation Program (STP) funding for the improvements to Pierce Lane
from Stamper Lane to Winter Lane for the requested Federal Funds and to give
authorization to the Village Treasurer to make payment as a March 2016 Pre
Paid, not to exceed $10,000, seconded by Trustee Johnes. Poll of Committee:
Ayes-5, Nays-0, Absent-0. Motion carried.
ECONOMIC DEVELOPMENT DEPARTMENT
CONSIDERATION OF BUSINESS DISTRICT EXPANSION AND BUSINESS
DISTRICT AMENDMENT
Keith Moran, Moran Economic Development, addressed the Business Districts
consideration. Two public hearing will be held on February 7, 2017 at 5:45
p.m. and 6:00 p.m. to receive public comments.
CONSIDERATION OF FINAL APPROVAL FOR SOLAR GRANT FOR SMART
CHOICE AUTO SALES
Trustee Stumpf moved for the approval of the Solarize Godfrey Business
Incentive for Jason Enos, Smarter Choice Auto Sales, 1503 West Delmar
Avenue, Godfrey, Illinois for reimbursement of installation of Solar System at a
cost of $3,000, seconded by Trustee Springman. Poll of Committee: Ayes-5,
Nays-0, Absent-0. Motion carried.
VILLAGE CONSIDERATIONS:
ACCOUNTS PAYABLE – February 2017
Chairman Stewart presented the Accounts Payable for the month of February
2017 General Fund $ 601,944.69 and the Motor Fuel Tax Fund $ 46,480.46;
and the Street Department $ 33,531.84. Trustee McAtee moved for the
approval of the Accounts Payable for the month of February 2017 General
Fund $ 601,944.69 and the Motor Fuel Tax Fund $ 46,480.46; and the Street
Department $ 33,531.84, seconded by Trustee Stumpf. Poll of Board: Ayes-5,
Nays-0, Absent-0. Motion carried.
PAYROLL –
Chairman presented for the approval of the Payroll Account for the period of
12/01/2016 to 1/07/2017 for the Village for a total payroll of $94,423.49,
mileage of $233.37 and payroll taxes of $18,072.59. Trustee McAtee moved for
the approval of the Payroll Account for the period of 12/01/2016 to 1/07/2017
for the Village for a total payroll of $94,423.49, mileage of $233.37 and payroll
taxes of $18,072.59, seconded by Trustee Stumpf. Poll of Board: Ayes-5, Nays-
0, Absent-0. Motion carried.
CONSIDERATION OF TRAVEL AND EXPENSES REIMBURSEMENTS
ORDINANCE
Trustee Stumpf moved presented for first reading An Ordinance Adopting
Travel and Expenses Reimbursements , seconded by Trustee McAtee. Poll of
Committee: Ayes-5, Nays-0, Absent-0. Motion carried.
CONSIDERATION OF VILLAGE FEE ASSESSMENT ON COUNTY RELEASED
ANIMALS
Susie Stephan, Animal Control Officer, presented the consideration for Animal
Release fees for the Village before residents can obtain their pets from Madison
County Animal Control. The proposed fee would be $40.00. Trustee Stumpf
moved for approval of Resolution 2017-05, An Resolution Establishing Fees for
Village Assessments on County Released Animals, seconded by Trustee
Johnes. Poll of Committee: Ayes-5, Nays-0, Absent-0. Motion carried.
EXECUTIVE SESSION – 5 ILCS 120/23/(c) (2)- Land Acquisition
Trustee Stumpf moved to enter into Executive Session regarding 5 ILCS
120/23/(c) (2)- Land Acquisition with the following present: Mayor, Clerk,
Deputy Clerk, Trustees, Williams Catalano, Economic Director of Development,
Tom Long, Village Attorney, and Joe Hughes, Budget Officer at 7:56 p.m. Roll
Call Vote: Ayes-McAtee, Springman, Stewart, Stumpf, Williams. Nays-None,
Absent-Johnes. Motion carried.
Chairman Stewart called the Finance Committee back to order at 8:32 p.m.
from Executive Session.
Roll Call
Present Roll Call: McAtee, Springman, Stumpf, Williams
Absent: Johnes
Chairman Stewart reported that no action was taken in executive session.
Trustee Williams moved to adjourn the meeting at 8:33 p.m., seconded by
Trustee McAtee. Poll of Board: Ayes-4, Nays-0, Absent-1. Motion carried.
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