Village of Godrey Finance Committee met July 5.
Here is the minutes provided by the Committee:
Roll Call
Present Roll Call: McAtee, Schrumpf, Springman, Weber, Williams, Absent: None
Department Heads Present: Michael J. McCormick, Mayor Laura Dixon, Building and Zoning Administrator Kimberly Caughran, Director of Parks and Recreation Josephine Emerick, Village Engineer Jim Lewis, Director of Maintenance William Catalano, Economic Developer/Brand Marketing Joe Hughes, Budget Officer Craig Noble, Manager, EMC, Sewer Plant Tom Long, Village Attorney - Absent
Chairman Stewart asked for approval of the May 1, 2017 Finance Committee minutes. Approval was given with no objections from the Committee.
Public Comments: Jerry Gibson requested that all meeting set up the sound system for the public to hear the proceedings.
Public Request: No Public Request at this time.
Public Works Department: Consideration To Seek Proposals For Construction Of Closure Of Rafters For Old Salt Storage Building
Jim Lewis, Director of Maintenance, reported that the Public Works Facility was having problems with pigeons in the rafters of the Old Salt Storage building, and he would like to seek proposal for the closure of the rafters to help control the nuisance.
Trustee Weber moved to give authorization to Jim Lewis, Director of Maintenance to seek proposals for construction of Closure of Rafters for the Old Salt Storage Building, seconded by Trustee McAtee. Poll of Committee: Ayes-5, Nays-0, Absent-0. Motion carried.
Discussion And Consideration Of Straube Lane Widening Project
Trustee Springman began with a few questions of the Village Engineer, Jo Emerick regarding the proposal submitted for Straube Lane Safety Project. Trustee Springman suggested that some items could be eliminate to reduce the cost of the project. Jo Emerick, Village Engineer, address the need for all items and without bids the final cost cannot be determined.
Trustee Weber addressed Trustee Springman that he needs to recuse himself from the discussion as it was a personal matters. Trustee Springman recused himself from the discussion.
Trustee Weber offer a few simpler fixes: installing solarize warning lights, striping the area of street before Meadowlark for right turn lane and thru street with the lines narrowing the area, and putting in a guardrail.
Trustee Weber moved to give authorization to Jim Lewis, Director of Maintenance, to receive proposals for Straube Lane Safety Project for solarized warning signs, striping, and guardrails, seconded by Trustee McAtee. Poll of Committee: Ayes-4, Recused-1, Nays-0, Absent-0. Motion carried.
Discussion Of Pierce Lane - Runoff Of Mud And Water
Jim Lewis, Director of Maintenance, reported that the Public Works Department ditched and berm the Pierce Lane – Runoff Area with consent of Norma Glazebrook.
Village Sewer Department: Consideration Of Approval Of Change Order 2 For Villa Marie Interceptor Sewer Connection/ Rockgate Manhole Repair- Hayes Contracting, Inc.
Trustee Weber moved for the approval of Change Order #2 for the Villa Marie Interceptor Sewer Connection/Rockgate Manhole Repair Projects for an increase of $1,629.40 for a total contract of $18,942.76 with Hayes Contracting Inc. of Collinsville, Illinois, seconded by Trustee Springman. Poll of Committee: Ayes-5, Nays-0, Absent-0. Motion carried.
Consideration Of Bids Received For The Lakeside Drive Sanitary Sewer Repair Projects
Trustee Weber moved for the approval of the lowest bid received from Seiler Excavating Inc. of Alton, Illinois for the Lakeside Sanitary Sewer Repair Project at a cost of $32,954.70, seconded by Trustee Springman. Poll of Committee: Ayes- 5, Nays-0, Absent-0. Motion carried.
Consideration Of Approval Of Sewer Line Repair On Pierce Lane And Cured-In Place (Cipp) Repair On Storeyland Drive
Trustee Weber moved to give authorization to Craig Noble, Manager of the Sewer Facility to contract to have two sewer lines repaired (Cured-in Place Point Repair ) for the Pierce Lane and Storeyland Repair Request at a cost to be approved by the Board of Trustees, seconded by Trustee Springman. Poll of Committee: Ayes-5, Nays-0, Absent-0. Motion carried.
Review Of The Completed Project For Villa Marie And Rockgate Sewer Line Repair Projects - Hayes Contracting
Trustee Weber seconded for the approval of the purchase of a Wastewater Auto- Sampler System from Hach of Gurnee, Illinois at a cost of $6,500 plus freight, by Trustee Springman. Poll of Committee: Ayes-5, Nays-0, Absent-0. Motion carried.
Consideration Of Approval Of Purchase Of A Wastewater Autosampler To Replace Existing System
Trustee Weber moved for the approval of the following billings for June 2017 Accounts Payable:
1. GameTime of Fort Payne, Alabama – Expression Swing $2,562.11 2. Logo It of Alton, Illinois – Baseball Uniform $6,027.31 3. Landscape Structures of Minneapolis, Minnesota – Two Adult Swings /w installation - $4,356.00
Seconded by Trustee Springman. Poll of Committee: Ayes-5, Nays-0, Absent-0. Motion carried.
Building And Zoning Department: No Consideration at this time
Parks And Recreation Department: Consideration And Approval Of Pre-Paids For June 2017 Accounts Payable:
1. Gametime Of Fort Payne, Alabana For Expression Swing -$2,562.11;
2. Logo It Of Alton, Illinois Baseball Uniforms - $ 6,027.31;
3. Landscape Structures Of Minneapolis, Minnesota $4,356.
Trustee Weber moved for the approval of July 2017 Accounts Payable Pre-Paids: Central State Fireworks of Athens, Illinois at a cost $8,000.00 for the Glazebrook Park Fire Display, July 4, 2017; and Elite Events of Edwardsville, Illinois for Mechanical Surfboard at a cost of $425.00, seconded by Trustee McAtee. Poll of Committee: Ayes-5, Nays-0, Absent-0. Motion carried.
Approval Of Pre-Paid For July 2017 Accounts Payables 1.Central State Fireworks Of Athens Illinois 2. Elite Event Services Of Granite City - Family Fun Fest
Trustee Weber moved for the approval of July 2017 Accounts Payable Pre-Paids: Central State Fireworks of Athens, Illinois at a cost $8,000.00 for the Glazebrook Park Fire Display, July 4, 2017; and Elite Events of Edwardsville, Illinois for Mechanical Surfboard at a cost of $425.00, seconded by Trustee Springman. Poll of Committee: Ayes-5, Nays-0, Absent-0. Motion carried.
Village Engineer: No Consideration at this time
Economic Development Department: Consideration Of Facade Improvement Grant For 5775 Godfrey Road, Joe's Pizza –Signage
William Catalano, Director of Economic Development and Market Branding, address the grant request. Clerk Whisler asked if the grant was going to supply prevailing wage certified payroll at the completion of the project before payment is made. Mr. Catalano addressed that the Façade Improvement Grant may not need to comply with the prevailing wage requirement. After some discussion, Trustee Williams moved for the approval of the payment for the Façade Improvement Grant for Corey McMahan, Joe’s Pizza, 5775 Godfrey Road, for signage for a total grant payment of $1,510, after all documentation has been received, seconded by Trustee Springman. Poll of Committee: Ayes-5, Nays-0, Absent-0. Motion carried. Prevailing Wage requirements will not be required to be submitted payroll certification.
Consideration Of Approval Of Payment For Facade Improvement Grant For 5501 Godfrey Road, Rhonda Roloff - Parking Lot Improvements
Trustee Weber moved for the approval of the payment for the Façade Improvement Grant for Rhonda Roloff, 5501 Godfrey Road, for Parking Lot Improvements for a total grant payment of $2,687.50, after all documentation has been received and to give authorization to the Village Treasurer to make payment as July 2017 pre-paid, seconded by Trustee McAtee. Poll of Committee: Ayes-5, Nays-0, Absent-0. Motion carried. Prevailing Wage requirements will not be required to be submitted payroll certification.
Consideration Of Approval Of Payment For Facade Improvement Grant For 5411 Godfrey Road, Buck's Carpeting - Parking Lot Improvements
Trustee McAtee moved for the approval of the payment for the Façade Improvement Grant for Rob Parker, Buck’s Decorating, 5411 Godfrey Road, for Parking Lot Improvements for a total grant payment of $2,687.50, after all documentation has been received and to give authorization to the Village Treasurer to make payment as July 2017 pre-paid, seconded by Trustee Weber. Poll of Committee: Ayes-5, Nays-0, Absent-0. Motion carried. Prevailing Wage requirements will not be required to be submitted payroll certification.
Consideration Of Payment For Site Development Readiness Grant For Scott Roper Parking Lot Improvements
Trustee Springman moved for the approval of the payment for Site Development Readiness Application for 3037 Godfrey Road, Scott Roper, for demolition and site improvements for a total grant payment of $8,446.00, after all documentation has been received and to give authorization to the Village Treasurer to make payment as July 2017 pre-paid, seconded by Trustee McAtee. Poll of Committee: Ayes-5, Nays-0, Absent-0. Motion carried. Prevailing Wage requirements will not be required to be submitted payroll certification.
Consideration Of Banner & Trifold Brochures - Abbey Graphic Design Of Godfrey, Il
Trustee Weber moved to give authorization to William Catalano, Director of Marketing and Branding, to purchase 16 with 8 designs connected to the Benjamin Godfrey Legacy Trail Banners and 1000 tri-fold brochures at a total cost of $2784.00 from Abbey Graphic Design of Godfrey, Illinois at a total cost of $2784.00, seconded by Trustee McAtee. Poll of Committee: Ayes-5, Nays-0, Absent-0. Motion carried.
Village Considerations: Consideration And Approval Of Pre-Paids For July 2017 Accounts Payable: Trustee Weber moved for the approval of, seconded by Trustee Springman. Poll of Committee: Ayes-5, Nays-0, Absent-0. Motion carried.
Accounts Payable – 2017
Chairman Stewart presented for the approval of the Accounts Payable for the month of June 2017 General Fund $ 621,957.93 and the Motor Fuel Tax Fund $ 33,451.37; and the Street Department $ 31,567.81. Trustee Springman moved for the approval of the Accounts Payable for the month of June 2017 General Fund $ 621,957.93 and the Motor Fuel Tax Fund $ 33,451.37; and the Street Department $ 31,567.81, seconded by Trustee McAtee. Poll of Board: Ayes-5, Nays-0, Absent-0. Motion carried.
Payroll – June 2017
Chairman presented for the approval of the Payroll Account for the period of 04/01/2017 to 05/13/2017 for the Village for a total payroll of $ 102,507.31, mileage of $ 131.90 and payroll taxes of $17,280.29.
Trustee Weber moved for the approval of the Payroll Account for the period of 04/01/2017 to 05/13/2017 for the Village for a total payroll of $ 102,507.31, mileage of $ 131.90 and payroll taxes of $17,280.29, seconded by Trustee Springman. Poll of Board: Ayes-5, Nays-0, Absent-0. Motion carried.
2017-2018 Budget And Appropriation Ordinance Discussion
Clerk Whisler reported that the Finance Committee will be reviewing the 2017- 2018 Budget and Appropriation Ordinance for the Village to be filed by June 27, 2017. Public Hearing will be held on June 20, 2017 at 6:30 p.m.
Alex Cope, Chairman of the Climate Protection Committee presented a request for Climate Protection Committee budget in the amount of $1,100. Trustees asked question regarding the budget for demolish (Building and Zoning); labor cost (Building and Zoning); street lighting (Street Department); Liquor increased; Employees – Recreation and Parks (Parks and Recreation); Events (Parks); equipment/supplies (Parks); Part-Time Employees (Parks); Police Contract; Water Tank increase. Vehicle purchase Bucket Truck; Arm Tractor payment.
Approval Of Attendance For The Iml Chicago Conference – September 21-23, 2017
Trustee Weber moved to give authorization to the Mayor, Clerk, Trustees and Economic Development Director to attend the Municipal Conference in Chicago, September 21-23, 2017 to cover registration, lodging, food and transportation, seconded by Trustee Williams. Poll of Committee: Ayes-5, Nays-0, Absent-0. Motion carried.
Trustee Williams moved to adjourn the meeting at 8:02 p.m., seconded by Trustee McAtee. Poll of Board: Ayes-5, Nays-0, Absent-0. Motion carried.
http://godfreyil.org/minutes/102/2017-06-05%20Finance%20Minutes.pdf
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