Village of Franklin Board of Trustees met September 4
Village of Franklin Board of Trustees met Sept. 4.
Here is the minutes provided by the board:
Mayor Paul Turpin called the regular monthly meeting of the Village of Franklin Board of Trustees to order at 7:01 pm on Tuesday, September 4, 2018 in the town hall. Trustees present were Wyatt Smith, Tami Thompson, and Nicole Fromme. Trustee Jason Ford entered the meeting at 7:04 pm.
Jack Stewart proposed moving a mobile home on a lot that currently has a trailer on it. He informed the board the old one will be removed prior to positioning the newer one. Mayor Turpin informed Jack the approval would be discussed later in the meeting.
Jimmy Stewart asked for the Village to close an alley way near Shirley Drive. He explained the alley goes directly through his property and divides the lot. Jimmy claims the alley is not a roadway that is used on a regular basis. Mayor Turpin will have the Trustees look at the alley before making a decision.
Joey Moeller brought his concern to the Trustees about a vehicle ordinance letter he received from the Village. Mayor Turpin explained if there is no valid registered plate on the vehicle or it is not operable, then it must be kept in a facility or somewhere not visible from the road.
Treasurer, Angie Gill, was unable to attend the meeting due to personal reasons and therefore there was not a Treasurer's Report or Bills Paid and to be Paid for review.
Tami Thompson made a motion to approve all minutes from August 2018. Josh Slaughterback seconded the motion. The voting was as follows: Jason Ford-yes, Wyatt Smith-yes, Josh Slaughterback-yes, Tami Thompson-yes, and Nicole Fromme-yes. The motion carried.
Utility Supervisor, Andy Fairless, presented his report. Andy updated the board on the status of Jim Brown's natural gas certification. He also gave a brief summary on recent tasks completed and upcoming tasks to be completed by Jim Brown and him.
Buildings, Roads, and Drainage - Josh revisited the idea of selling the grain bin on the Village property. Mayor Turpin said he would look into the protocol to begin the bidding.
Finance/Payroll - Jason Ford and Mayor Turpin reviewed the audit results with the board. Mayor Turpin also presented outlines to the Trustees based on the audit results. Each business had its own outline to help breakdown the annual spending in the business accounts. The board agreed help from a CPA would be beneficial to grasp a better understanding of QuickBooks and how to code everything into the correct categories. Mayor Turpin will look into it.
Insurance - There is nothing new to report at this time.
Personnel - There is nothing new to report at this time.
Utility Reconnect - Jason Ford reported there were a couple of shut-offs as of September 4, 2018.
Utilities - Nicole Fromme informed the board that all customers have been notified of the deadline of September 24, 2018. Many are currently dropping off payments and more expected in the next couple of days.
The board reviewed the mission and vision statements created during the special meeting in August. Josh Slaughterback suggested some edits. The following mission statement was the final reviewed by the board: The Village of Franklin strives to provide quality utilities while maintaining a strong infrastructure in a fiscally responsible way. We will provide a positive environment to promote pride of ownership, making our community a great place to call home. The following vision statement was the final reviewed by the board: To be a welcoming, safe community with an increasing population, thriving business environment, while maintaining our fiscal capacity. Josh Slaugtherback made a motion to approve the above mission and vision statements as the official statements for the Village of Franklin. Nicole Fromme seconded the motion. The voting was as follows: Wyatt Smith-yes, Josh Slaughterback-yes, Tami Thompson-yes, Nicole Fromme-yes, and Jason Ford-yes. The motion carried.
Mayor Turpin updated the board on the status of the abandoned properties. Village attorney, Mr. Daniel Beard, is working with Mayor Turpin to get the paperwork ready for legal action on those properties.
The vehicle ordinance was brought up by Mayor Turpin. He assured the board it was being enforced. There were a couple of letters sent out to residents recently.
Tami Thompson informed the board she would be attending a Lion's Club meeting soon to talk with the members about the One Call Now Alerts system.
The mulch for the park playground is still a work in progress as Tami Thompson is writing a grant in October for the cost of the mulch. Darin Seymour will be assisting her.
Mayor Turpin acknowledged the idea of Skyping for meetings. He will be discussing it with the Village attorney.
Trustees reviewed the idea proposed by Jack Stewart previously in the meeting. Tami Thompson made a motion to accept the placement of a new trailer on the lot with the removal of the old trailer. Nicole Fromme accepted the motion. The voting was as follows: Josh Slaughterback-yes, Tami Thompson-yes, Nicole Fromme-yes, Jason Ford-yes, and Wyatt Smith-yes. The motion carried.
The board revisited the idea brought to them by Jimmy Stewart. All present trustees agreed they would like to review the area before approving the closure an alleyway. It will be discussed again in October.
Jason Ford made a motion to approve Trick or Treat days for 2018 to be October 30 and October 31, from 6-8 pm. Nicole Fromme seconded the motion. The voting was as follows: Tami Thompson-yes, Nicole Fromme-yes, Jason Ford-yes, Wyatt Smith-yes, and Josh Slaughterback-yes. The motion carried.
Mayor Turpin reviewed the Appropriations Bills for 2019 with the board. Wyatt Smith made a motion to accept the Appropriations Bills for 2019. Tami Thompson seconded the motion. The voting was as follows: Nicole Fromme-yes, Jason Ford-yes, Wyatt Smith-yes, Josh Slaughterback-yes, and Tami Thompson-yes. The motion carried.
Tami Thompson informed the board there is not going to be a fall festival this year.
Ashley Turpin brought the idea of placing One Way signs near the alleyway at East Grade School due to issues of through traffic during school hours while students are outside playing. Mayor Turpin suggested if anything, possibly placing Do Not Enter signs at the end of the drive. After further discussion, Tami Thompson made a motion to approve the placement of two Do Not Enter signs on the back of the East Grade driveway to deter people from entering from that direction. Nicole Fromme seconded the motion. The voting was as follows: Jason Ford-yes, Wyatt Smith-yes, Josh Slaughterback-yes, Tami Thompson- yes, and Nicole Fromme-yes. The motion carried.
Mayor Turpin informed the Trustees the audit pages needing to be signed have not come in the mail yet.
In addition, Jason Ford mentioned a dead tree near the pavilion at the park. The Village will hire a tree service to come take it down. Josh Slaughterback suggested the Village workers remove the debris to help save expenses.
Mayor Turpin also reviewed the election process for those who will be running again. The Village Clerk, Ashley Turpin, handed out paperwork to those who needed it.
Wyatt Smith made a motion to adjourn. Jason Ford seconded the motion. The voting was as follows: Wyatt Smith-yes, Josh Slaughterback-yes, Tami Thompson-yes, Nicole Fromme-yes, and Jason Ford-yes. The motion carried. The meeting adjourned at 9:06 pm.