Village of Franklin Board of Trustees met June 6.
Here is the minutes provided by the board:
Mayor Paul Turpin called the regular monthly meeting of the Village of Franklin Board of Trustees to order at 7:01 pm on Thursday, June 6, 2019 in the town hall. Trustees present were Josh Slaughterback, Lincoln Hill, Tami Thompson and Nicole Fromme.Trustee Wyatt Smith entered the meeting at 7:03 pm.
Guest Chris Nickell from Apex spoke on behalf of the rumors regarding the tax laws that will be up for renewal in 2021. He said it is being told the tax law could not be renewed and it would completely go away, meaning the school district, village, and county would no longer receive revenue from windmills. Chris informed the board that is false information and if it was not renewed by the state then the county would be responsible for dispersing the funds. It is simply a change of office basically. The reason for the five year renewal is to allow the state to make changes on the ordinance if need be.
Village Treasurer, Heather Reed presented the Treasurer's report for May 2019. There was discussion between board members about some discrepancies on the report. Mayor Turpin and Heather Reed stated they've balanced in QuickBooks but for some reason seem to show an error on the report. Mayor Turpin and Heather will look into it and report back to the board. Tami Thompson made a motion to approve the Treasurer's Report for May 2019 but the municipal will be restated next month due to the error. Nicole Fromme seconded the motion. The voting was as follows: Wyatt Smith-yes, Lincoln Hill-yes, Tami Thompson-yes, Nicole Fromme-yes, and Josh Slaughterback-yes. The motion carried. Heather Reed then presented bills paid and to be paid for May 2019. Josh Slaughterback made a motion to accept the bills paid and to be paid for May 2019. Tami Thompson seconded the motion. The voting was as follows: Lincoln Hill-yes, Tami Thompson-yes, Nicole Fromme-yes, Josh Slaughterback-yes, and Wyatt Smith-yes. The motion was carried.
Wyatt Smith made a motion to approve the meeting minutes from May 2019. Lincoln Hill seconded the motion. The voting was as follows: Tami Thompson-yes, Nicole Fromme-yes, Josh Slaughterback-yes, Wyatt Smith-yes, and Lincoln Hill-yes. The motion was carried.
Andy Fairless presented his Utility Supervisor report. Andy reported the flushing plan was revised as it was not previously completed. The Village is in compliance with EPA after flushing all village hydrants and samples were taken. Andy presented the final report from Eden Brothers for the leak survey completed last month. They found several small leaks between Jacksonville and Franklin throughout the water system. There was one large leak equivalent to a garden hose running at full capacity. All leaks were dug up and fixed. There are a few meters that still need replaced. Eden Brothers stated the water system was in good condition. Andy and Jim Brown filled the dirt back in over the tile on Wyatt Avenue so it is off of the sidewalks. They will need to continue filling it in as it settles. Andy stated the IDT meter heads will no longer work at the end of 2020. One of them was replaced and will work but the second one will need replaced. Andy suggested sending the second one in to be upgraded and save as a back-up if needed. He told the board he has replaced two gas valves every year to maintain them. This year there are three close together. Two of the gas valves are leaking and the third is also obsolete. He believes the total estimated cost to replace them will be $8,840.00. Andy will be out of the village on Tuesday, June 6, for a GUA meeting in Effingham. The new on-call system, Advantage, is working great and one person used it this past month. He informed the board there was a change of employment in Waverly and Jon Lyons is now in charge. Andy said he spoke received some advice from a professional landscaper regarding the park playground project. They suggested it would be beneficial for Andy to rent a piece of equipment that he can stand on, such as a skid steer. Andy provided rental costs. Trustee Nicole Fromme said she also got a quote from a landscaping company to see what it would cost to have them complete the park playground project. The company said it would take three days to complete and it would be approximately $3500.00 without the drainage project. Tami Thompson gave a list of what all the village would still need to pay for including supplies and rental equipment if it was still completed by the village workers. Mayor Turpin suggested Nicole get a quote from the company including the drainage and a special meeting can be scheduled for next week to get moving on the project. Andy will also get quotes on concrete for a retaining wall if needed and will haul off the current mulch and dirt. Andy said it would be helpful if a company did the park project so he could focus on the sidewalk repairs and other projects. Next Andy mentioned he understands the board is trying to do without getting a new mower this summer. However for the first five days the summer help was working the mower was broke down for three of them. Twice it had flat tires and the third time was a chain. Trustee Josh Slaughterback expressed his concern about the upkeep in the park recently. Andy said he took the blame for that and it was overlooked by accident due to their workload and the weather. He apologized for it not looking nice for the Memorial Day Parade and had it mowed and swept. Andy received quotes for a Gravely from a dealer in Lynnville. He presented it to the board. Andy then expressed the need for a bucket on a tractor. Originally the board did not like the idea of purchasing a bucket and the attachments at a price more than what the actual tractor was worth. Andy received quotes for a tractor and bucket from Chase Bergschneider with Arends Awe but it would need updates. The board asked Andy to get an updated quote and also quotes on a Case and Kubota. Lastly Nicole Fromme asked Andy to look at the holes in the grass near the weigh station for the elevator and see if they are the villages responsibility and need new grates on them.
Buildings, Roads, and Drainage - There is nothing to report from this committee. Finance/Payroll - There is nothing to report from this committee.
Insurance - There is nothing to report from this committee.
Personnel - There is nothing to report from this committee.
Utility Reconnect - There was one shut-off but it was turned back on already.
Utilities - There is nothing to report from this committee.
Mayor Turpin reported no further action has been taken on the abandoned properties. The attorney has the owners contact information and is trying to come to an agreement. Same goes for the vehicle ordinance.
Tami Thompson is going to speak with Wes Kohler to see if there is a way to advertise the One Call Now system during school registration.
Tami Thompson gave a bill to Heather Reed and asked it be wrote out in two separate checks for the purpose of the grant. Nicole Fromme will get a bid for the project.
Skyping for meetings is currently on hold due to other legal issues taking presidency with the attorney's time.
The waterway at the lagoons project will begin when the weather improves. Ed Wright will contact Andy Fairless before to inform him of a start date. There was an extension granted due to the rain.
Mayor Turpin is waiting on the attorney to get back with him regarding the Franklin Electric Franchise.
Andy Fairless will get bids on the concrete for the sidewalk repairs in front of the church.
The board agreed to discuss heavy equipment again after Andy received bids from other companies and also on commercial mowers to compare.
Mayor Turpin mentioned the $500 donation made to the Lions Club for fireworks each year. Nicole Fromme made a motion to donate $500 to the Lions Club for fireworks. Josh Slaughterback seconded the motion. The voting was as follows: Tami Thompson-yes, Nicole Fromme-yes, Josh Slaughterback-yes, Wyatt Smith-yes, and Lincoln Hill-yes. The motion carried.
Mayor Turpin provided George Hamilton with information regarding the liquor ordinance after speaking with the attorney. After George gets back with Mayor Turpin the ordinance will be updated.
Tami Thompson made a motion to put Amander Ahlers on the board to replace the empty seat. Wyatt Smith seconded the motion. The voting was as follows: Nicole Fromme-yes, Josh Slaughterback-yes, Wyatt Smith-yes, Lincoln Hill-yes, and Tami Thompson-yes. The motion carried.
Wyatt Smith made a motion to accept the gas valve replacement Andy spoke about earlier in the meeting. Tami Thompson seconded the motion. The voting was as follows: Josh Slaughterback-yes, Wyatt Smith-yes, Lincoln Hill-yes, Tami Thompson-yes, and Nicole Fromme- yes. The motion carried.
The board agreed it was a good idea to remove the old IDT meter head and have it sent it to be upgraded and kept as a back-up.
Mayor Turpin explained the lease agreement for the shed will remain the same this year and increase by $10 the following. The repairs needs were discussed. Tami Thompson made a motion to accept the lease agreement for Debra Ball's. Nicole Fromme seconded the motion. The voting was as follows: Wyatt Smith-yes, Lincoln Hill-yes, Tami Thompson-yes, Nicole Fromme-yes, and Josh Slaughterback-yes. The motion carried.
Mayor Turpin discussed the agreement written by the Lincoln Land LLC attorney and village attorney. Josh Slaughterback mentioned a few flaws he found including: southwest should read southeast. Josh also asked a few more concerning questions and asked the board if they did the figures on the annual 2% increase. Josh Slaugherback made a resolution to accept the agreement with Lincoln Land LLC. Tami Thompson seconded the motion. The voting was as follows: Lincoln Hill-yes, Tami Thompson-yes, Nicole Fromme-yes, Josh Slaughterback-yes, and Wyatt Smith-present. The motion carried.
Tami Thompson made a motion to close the streets normally closed for the 4th of July celebrations. Nicole Fromme seconded the motion. The voting was as follows: Tami Thompson- yes, Nicole Fromme-yes, Josh Slaughterback-yes, Wyatt Smith-yes, and Lincoln Hill-yes. The motion carried.
The board members discussed the park ordinance regarding alcohol for the 4th of July celebrations. Tami Thompson made a motion to suspend the liquor ordinance prohibiting alcohol in the park, 2005-2 section 3, from 6pm July 3rd to 2am July 4th and from 4pm to 9pm on July 4th. Wyatt Smith seconded the motion. The voting was as follows: Josh Slaughterback- yes, Wyatt Smith-yes, Lincoln Hill-yes, Tami Thompson-yes, and Nicole Fromme-yes. The motion carred.
Mayor Turpin added he spoke with Mike McEvers from Benton & Associates and the bid opening will be June 26th at 2pm in the Village Hall.
The board agreed to schedule a special meeting on Tuesday, June 11th at 7pm.
Wyatt Smith made a motion to adjourn. Josh Slaughterback seconded the motion. The voting was as follows: Wyatt Smith-yes, Lincoln Hill-yes, Tami Thompson-yes, Nicole Fromme- yes, and Josh Slaughterback-yes. The meeting adjourned at 9:04 pm.