Jacksonville City Council met Jan. 13.
Here is the minutes provided by the Council:
Mayor Andy Ezard in the Council Chamber called the Jacksonville City Council Meeting to order at 7:00 p.m. The meeting was publicly announced by posting and by written notice to the local newspaper and radio stations.
Roll Call: The following answered present: Aldermen Brandon Adams, Mike Bartlett, Don Cook, Jeff Hopkins, Jeff Lonergan, Lori Large Oldenettel, Aaron Scott, Mike Wankel, Steve Warmowski, Eren Williams; Mayor Andy Ezard; City Attorney Dan Beard; City Clerk Skip Bradshaw. A quorum was declared.
Minutes: Motion was made by Hopkins, seconded by Cook, to approve the December 9, 2019 and December 26, 2019 Minutes as presented in advance. By voice vote, motion carried.
Petitions: Ald. Adams presented three (3) signed petitions in support of Jacksonville’s efforts to obtain a medical cannabis dispensary, a recreational cannabis dispensary, and an on-site cannabis consumption permit.
Communications: CC Bradshaw advised that he has one communication to discuss. **This request was approved.
♦ Kelsey Moore, Senior Manager – Walk to End Alzheimer’s, is requesting permission to use Community Park on Saturday, September 12, 2020 from 6:30 a.m. to Noon for their annual Walk to End Alzheimer’s.
Claims: Motion was made by Cook, seconded by Lonergan, to pay claims when funds are available. By voice vote, motion carried.
Mayor’s Report:
1. Reappointment of Pat Kennedy, Lauretta Scheller and Mary Mann to the Historic Preservation Commission, term expires December 1, 2022. Motion was made by Scott, seconded by Oldenettel, to accept the Mayor’s reappointments. By voice vote, motion carried.
2. Reappointment of David Blanchette, James Pisell and Samantha Sauer to the Heritage Cultural Center Board, term expires January 1, 2024. Motion was made by Oldenettel, seconded by Hopkins, to accept the Mayor’s reappointments. By voice vote, motion carried.
3. Reappointment of Tom Newby to the Jacksonville Board of Managers Jacksonville Cemeteries, term expires January 1, 2025. Motion was made by Wankel, seconded by Lonergan, to accept the Mayor’s reappointment. By voice vote, motion carried.
City Attorney’s Report:
1. Resolution authorizing renewal of Lease Agreement with the Jacksonville Area Chamber of Commerce. Motion was made by Cook, seconded by Wankel, to accept the resolution. CA Beard read the resolution as proposed.
2020-R-001 Be it resolved by the City Council of the City of Jacksonville, Morgan County, Illinois, that a Resolution APPROVING RENEWAL OF LEASE AGREEMENT BETWEEN THE CITY OF JACKSONVILLE, ILLINOIS, AND JACKSONVILLE AREA CHAMBER OF COMMERCE – (Term: January 1, 2020 through December 31, 2024), is hereby approved.
Mayor Ezard asked for discussion and there was none.
Roll Call: 10 Yeas; 0 Nays
Motion carried 10-0.
2. Resolution authorizing execution of Amendment No. 2 for the City of Jacksonville Economic Development Revenue Bonds (MacMurray College Project), Series 2017. Motion was made by Lonergan, seconded by Williams, to accept the resolution. CA Beard read the resolution as proposed.
2020-R-002 Be it resolved by the City Council of the City of Jacksonville, Morgan County, Illinois, that a Resolution AUTHORIZING EXECUTION OF AMENDMENT NUMBER 2 FOR THE CITY OF JACKSONVILLE, ILLINOIS ECONOMIC DEVELOPMENT REVENUE BONDS (MACMURRAY COLLEGE PROJECT), SERIES 2017 – (Interest-only payments in 2020), is hereby approved.
Mayor Ezard asked for discussion and there was none.
Roll Call: 10 Yeas; 0 Nays
Motion carried 10-0.
City Clerk’s Report:
1. Community Development Department Report – December 31, 2019
2. City Clerk’s Cash Receipts Report – December 31, 2019
3. City Clerk’s General Fund – Budget Report – December 31, 2019
4. City Clerk’s General Fund – Revenue Analysis Report - December 31, 2019
Public Comment: No discussion.
Consent Agenda
Consent Agenda: (Items addressed under the Consent Agenda are routine or are brought forward at the direction of the Council and are enacted with one motion. If discussions were desired, that item would be removed from the Consent Agenda and considered separately under the Committee Reports.)
Finance/IT/Personnel:
1. City Treasurer’s Report – November 30, 2019. City Treasurer Ron Smiljanich’s report for November 30, 2019, in which totals for cash receipts, cash disbursements, investments, and balances for all City bank and investment accounts were given.
2020-R-003 Resolution AUTHORIZING VARIOUS PAYMENTS FROM THE CAPITAL IMPROVEMENT FUND FOR CERTAIN IMPROVEMENT PROJECTS - $37,602.84 (Hutchison Engineering - $394; Hutchison Engineering - $18,404; Hutchison Engineering - $2,863; Hutchison Engineering - $2,242; Johnson Plumbing - $206.96; R P Lumber - $242.88; Siemens - $13,250)
2020-R-004 Resolution AUTHORIZING PAYMENTS FROM THE GENERAL FUND FOR SERVICES RENDERED - $2,341 (Bellatti, Fay, Bellatti & Beard, LLP - $1,228 (City Attorney); Bellatti, Fay, Bellatti & Beard, LLP - $1,113 (Administrative Adjudication – Asst. City Attorney)
2020-R-005 Resolution AUTHORIZING TRANSFER OF FUNDS FROM THE GENERAL FUND TO THE CAPITAL IMPROVEMENT FUND - $500,000
Parks and Lakes: No discussion.
Planning and Public Works: No discussion.
Public Protection:
2020-R-006 Resolution AUTHORIZING WAIVER OF ADVERTISEMENT FOR BIDS; AND ACCEPTANCE OF PROPOSAL FROM BOB RIDINGS FOR THE PURCHASE OF A 2020 JEEP CHEROKEE FOR USE AT THE JACKSONVILLE POLICE DEPARTMENT – (Bob Ridings of Taylorville on State Bid – Not to exceed $29,295 – To be paid from the Drug Enforcement Fund)
Special Studies: No discussion.
Utility:
2020-R-007 Resolution AUTHORIZING VARIOUS PAYMENTS FROM THE WATERWORKS & SEWERAGE PROJECTS FUND FOR CERTAIN IMPROVEMENT PROJECTS – $19,973.02 (Benton & Associates Inc. - $2,624; Benton & Associates Inc. - $1,181.25; Benton & Associates Inc. - $2,950.60; Prairie State Plumbing and Heating - $13,217.17)
2020-R-008 Resolution APPROVING CONTRACT CHANGE ORDER #2 WITH PRAIRIE STATE PLUMBING & HEATING, INC. RE: WWTP BOILER/HVAC REHABILITATION PROJECT - (Net increase to the Contract Price of $3,530)
2020-R-009 Resolution AUTHORIZING AGREEMENT WITH PITNEY BOWES GLOBAL FINANCIAL SERVICES RE: FOLDER/INSERTER MACHINE – (5 year term with total lease payments of $24,080.40)
Motion was made by Wankel, seconded by Hopkins, to accept the Consent Agenda. Mayor Ezard asked for discussion or if there were any items to be pulled from the Consent Agenda for further discussion and there were none.
Roll Call: 10 Yeas; 0 Nays
Motion carried 10-0.
Committee Reports
Finance/IT/Personnel:
1. First reading of an ordinance making appropriations for corporate purposes for fiscal year 2020 for the City of Jacksonville, Morgan County, Illinois. Motion was made by Cook, seconded by Lonergan, to accept the first reading of the ordinance. CA Beard read the ordinance as proposed.
2020-O-001 Be it ordained by the City Council of the City of Jacksonville, Morgan County, Illinois, that an Ordinance MAKING APPROPRIATIONS FOR CORPORATE PURPOSES FOR FISCAL YEAR 2020 FOR THE CITY OF JACKSONVILLE, MORGAN COUNTY, ILLINOIS (January 1, 2020 through December 31, 2020 - $41,128,946.63), is hereby approved.
Mayor Ezard asked for discussion. Ald. Warmowski asked for clarification on the following:
♦ City Attorney - Attorney’s Fees Miscellaneous line item of $60,000: CA Beard explained that 30-50% of his bill each month is to cover his time reviewing Freedom of Information Act (FOIA) requests. He is responsible for ensuring that every FOIA request is properly redacted. Ald. Warmowski wants to ensure enough funds have been added to cover his expenses. CC Bradshaw noted that the Appropriations Budget includes a 10% contingency should expenses exceed the budget. CA Beard also stated that the new cannabis law is adding to the expense and has been a burden on the Police Department, as they are now working to expunge all cannabis arrests, with the most recent expungement beginning with 2012 to 2019. The department has been mandated to have the last three years expungements done by the end of 2020.
♦ The Board of Fire & Police Commissioners line item of $10,000: CC Bradshaw explained that expenses increase each year a new hiring list is posted due to printing of applications and training materials, and psychological evaluations of new police officers.
♦ The difference of approximately $60,000 in the Combined Dispatch line item this year as compared to last year: Chief Mefford explained that the budget appears disproportionate because of the way the services are billed. The County’s fiscal year begins in September, the City’s begins in January. In order to have everyone on the same billing cycle, it was determined that the City would pay their new years invoice in September of each year. Funds were added to the line item this year to ensure that funds were available to pay for services this September for FY2021.
♦ The Overtime/Call-in Salary of $120,000 for the Police Department: Chief Mefford advised that the balance of benefit packages are paid from this fund in addition to overtime and call-in payments. CC Bradshaw explained that the departments try to stay within their total budget, and even though they may go over in one line item, they still manage to come in under budget by being under budget in other line items. General discussion ensued.
♦ An update on the grant funds that the Fire Department applied for: CC Bradshaw explained that the grant is a reimbursable grant, when funds are received they are put into the appropriate revenue line item. Mayor Ezard advised that Fire Chief Sills will be presenting his year end report and will discuss this grant at that time.
♦ The Goveia Fund: Interest continues to accumulate and the fund is nearly $5,400. These funds were to be used for a specific project that has yet to be determined. Once the project is determined, the funds will be transferred to the Parks & Lakes Department.
Roll Call: 10 Yeas; 0 Nays
Motion carried 10-0.
Parks and Lakes: No discussion.
Planning and Public Works:
1. Second reading of an ordinance approving text amendment to the Jacksonville Zoning Ordinance pertaining to adult use cannabis. Motion was made by Scott, seconded by Adams, accept the second reading of the ordinance. CA Beard read the ordinance as proposed.
2019-O-013 Be it ordained by the City Council of the City of Jacksonville, Morgan County, Illinois, that an Ordinance REGARDING MUNICIPAL CANNABIS BUSINESS ZONING. AN ORDINANCE AMENDING ARTICLES 2, ARTICLE 4 OF THE JACKSONVILLE, ILLINOIS ZONING ORDINANCE PERTAINING TO ADULT-USE CANNABIS – Subject to a Special Use Permit, is hereby approved.
Mayor Ezard asked for discussion and there was none.
Roll Call: 8 Yeas; 2 Nays (Cook, Oldenettel)
Motion carried 8-2.
Public Protection: No discussion.
Special Studies: No discussion.
Utility: No discussion.
Old Business: Ald. Warmowski has received several phone calls from residents on Audubon Drive asking the City assume responsibility of their street. He pointed out that the City has certain standards that must be met before taking over a private drive or street. This topic will be turned over to the Planning & Public Works Committee for discussion. Brief discussion ensued.
New Business: Ald. Adams talked about the number of street lights that are out in his Ward. He recently contacted Ameren to let them know about the outages and suggested that police officers working the night shift take note of any outages and report them to Ameren. Supt. Terry Chumley advised that Ameren is aware of the situation and is in the process of replacing all lights with new LED lights so the process is taking time. Ald. Williams also has the same issue in her Ward and asked for the public’s help in reporting outages.
Adjournment: With no further discussion motion was made by Cook, seconded by Hopkins, to adjourn the meeting at 7:30 p.m.
Recorded by City Clerk Skip Bradshaw.
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