City of Greenville Band Board met April 11.
Here is the agenda provided by the board:
1. ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. CITIZEN INPUT / COMMENTS ON ANY AGENDA ITEM OR OTHERWISE
4. COUNCIL OR MAYOR COMMENTS
5. CITY MANAGER COMMENTS
Thank you to all the Council members that serve our community. Welcome to Blake Knox to the City Council. Blake will be seated at the May council meeting.
6. ENGINEERING REPORT
6.1. HMG
HMG’s Current Projects in Greenville
Beaumont Avenue Resurfacing
∙ Project report was submitted to IDOT on 2/20/2023.
∙ IDOT review expected to take 8-10 weeks from date of submittal.
∙ Once comments are received, HMG will revise and submit the final report.
∙ Federal funds for construction of this project are currently programmed for FY2025. HMG has notified IDOT that Greenville would be interested in moving construction of this project to FY2024.
Dewey Street
∙ Start on pre-final plans and coordination with IDOT in Jan. 2024.
∙ Construction planned for FY2025, bid letting in Jan. 2025.
Milano & Grunloh
Milano & Grunloh Current Projects in Greenville
∙ The chemical feed modifications are complete except for a couple of punch list items. The items are delayed due to material delivery. Once materials are secured, the project will be made operational.
∙ Idler Lane Water Main Replacement Project—Bids were opened on January 20, 2022. The project is complete except for clean up.
∙ SRTS – M&G helped the city submit an application, which was due September 30th. Attached is a map of the application area. The City received $250,000. Design and Construction Engineering contracts have been approved by the City. The ESR (Environmental Survey Request) is in progress. A coordination meeting was held with IDOT. They recommended including Phase 2 in the ESR to help the project score higher when applying for funding. The project will tentatively be bid out in the third quarter of 2023. The bid letting is scheduled for August 4, 2023. Final layout of sidewalk and design is complete and plans have been sent to IDOT for review. See the attached budget.
∙ The water treatment plant was sent to the IEPA in December. RD funding is secured. The IEPA has funded the project at $1,250,000 in grant funds and $17,123,050 in loan funds (see the attached Reservation of Loan Funds letter form the IEPA). The city also applied for a DCEO RIPI grant which was announced and the City received a 2 million dollar grant. We have received the grant agreement, executed it and sent back to DCEO. See attached original layout and estimate. The IEPA Permit has been issued. The project has been advertised with a bid opening date of May 3rd at 1:30 p.m. The City also received a state legislative grant from Rodney Davis which is being worked through.
∙ DCEO Applications were due January 19th. DCEO has raised the grant ceiling to $1.5 million dollars for this year only. Attached is a project exhibit and budget. The application was submitted January 19th.
∙ ITEP – The application has been submitted. See the attached exhibit and estimate for the proposed project. Announcements should be made in the first quarter of 2023.
∙ OSLAD (Open Space Land Acquisition and Development) The application has been submitted. The City of Greenville is theoretically eligible for a 100% $600,000 grant. See the attachments. Announcements were made last week, and Greenville was not successful. Tentatively, applications will be accepted from July – September if the City would like to reapply.
∙ Subdivide 102 & 104 W South Street – The alley at this location is too narrow. The City is evaluating widening the alley 10’. An Ameren pole has to be relocated to facilitate the widening. The City is working with Ameren to see if the pole can be relocated.
∙ There has been severe erosion along Sunset Point. The possibility of filling in this area is being evaluated.
∙ Downtown Grant – The City received $1.9 million for these improvements. Milano & Grunloh will assist with Administration.
∙ There are items at the Waste Water Treatment Plant that will need addressed in the next five years. These are being evaluated to develop a plan for a timeline and budget. One clarifier was taken offline and inspected. It was in good shape, but will need work completed or deterioration will escalate. The plan is to submit a funding application to the IEPA for a $3 million project. Preliminary, the City is eligible for 45% principal forgiveness. See the attached exhibit and plan. Milano & Grunloh is preparing the paperwork to submit to the IEPA.
∙ Buzzard Bay Sidewalk – Sidewalk to the boat ramp was bid out on April 4th. Attached is the bid tabulation. There was an error on Mettler Development’s proposal, but it did not change the low bidder. We reviewed previous work completed by the contractor and recommend to award to Mettler Development for $67,296.00.
∙ Completed Projects:
∙ Survey on Spring Street
∙ Easements for Lights on College Avenue
∙ Survey on Pecan Street
∙ Patio at 102 N Second Street
7. CONSENT AGENDA
7.1. Minutes of:
A) Minutes of March 14, 2023 meeting.
7.2. Financial Statements
A) Statements for March, 2023.
7.3. Approval of Unpaid Bills
A) April invoices
7.4. Administrative Reports
A) Police Department
Monthly Police Report - March 2023
B) Public Works Department
Monthly Public Works Report - March 2023
C) Sewer Department
Monthly Wastewater Report - March 2023
D) Water Department
Monthly Water Report - March 2023
E) Building Permits
Monthly Building Permit March Report
F) Building Inspector / Code Enforcement Officer
Monthly Code Enforcement March Report
G) Record - None
7.5. Other Items:
A) Ratification of easement for Ameren in order to move forward with Sunpin solar project.
B) Consideration of low bidder for Buzzard Bay Campground sidewalk to ADA fishing dock.
7.6. Approval of consent items
Motion to approve Consent Items 7.1 - 7.6.
8. MATTERS OF COUNCIL CONSIDERATION
8.1. Presentation by Developer/Investor
8.2. Presentation by Breck Nelson
8.3. Consideration of resolution for sale of excess property and the subsequent sale of city property located on Woburn Road to Mr. & Mrs.
Motion to approve the resolution for sale of excess property and the subsequent sale of city property located on Woburn Road to Mr. & Mrs. File for $21,650.
8.4. Consideration of purchase of 1.16 approximate acres from the County. Council
Motion to approve the purchase of 1.16 acres from Bond County.
8.5. Consideration of FY'24 WORKING Budget including projected asphalt road work.
Motion to approve the working budget and asphalt work as submitted.
8.6. Consideration of FOP Union Contract.
Motion to approve the FOP contract for May 1, 2023 - April 30, 2026.
8.7. Ratification of wage adjustment for non-represented (non-union) employees for 2023, 2024, 2025.
9. ADJOURNMENT
https://greenvilleillinois.civicweb.net/document/9238/?printPdf=true
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