West Central Reporter

The Carrollton Community Unified School District 1 met July 18 to plan for a transition to administering the SAT instead of the PARCC as the college-entrance statewide assessment for high school students.

Here's the meeting's agenda, as provided by the school district: 

Carrollton CUSD #1 Board of Education

Open Meeting Minutes

Date: July 18, 2016 Time: 7:00 P.M.

Location: Carrollton Grade School Library

Type of meeting: X Regular Special Reconvened or rescheduled Emergency

Name of person taking the minutes: Gina Settles, Board Secretary

Name of person presiding: Steve Adcock, Board Member

Members in attendance:

1. Steve Adcock 2. Jeremy Reiter 3. Vicki Schnelten 4. Lisa Wade

Members absent:

1. Rodney Reif 2. Tammy Weber

Approval of the Agenda

Motion made by: Vicki Schnelten Motion to: Approval of the Agenda.Amend the Agenda: removing 5.3.3. High School Activity Report and 5.3.4. GS/MS Activity Report. Motion seconded by: Lisa Wade

Roll Call:

“Yeas” “Nays”

(X)Steve Adcock, Jeremy Reiter, Vicki Schnelten, and Lisa Wade

Action: X Passed Failed

Communications: Dr. Cox shared information about the budget. She stated that SB2047 provides an FY17 Education Budget fully funding the GSA for the first time in seven years as well as providing $250 million for a statewide equity grant. The Superintendent discussed other components included in the budget.

Superintendent’s Report: Dr. Cox shared our sales tax revenue for FY16 totaled $123,394.24. The Superintendent stated, as we move forward with the Health Life Safety projects in the near future, we will want to discuss the option of purchasing alternative revenue bonds for larger projects for the district using a portion of this annual revenue as payment towards any bonds for such projects. The Illinois State Board of Education announced that it will be using the SAT instead of PARCC as the college-entrance statewide assessment for high school students. All juniors will be offered the exam during the school day and it will be paid for by the state. The Superintendent gave a Building/Grounds Maintenance Update. Painting has been completed at the high school and is about half way completed at the grade school. The high school driveway signs will be put in place in the next couple of weeks; the posts are in for the gates and the doors a set to be installed in the next week. The bollards are scheduled to be installed after the doors. Dr. Cox shared information regarding registration for the 2016-2017 school year. Registration will take place on Wednesday August 3rd from 10:00am-6:00pm at Carrollton Grade School. New teacher Orientation is scheduled for August 15th and 16th. Teachers will officially return to school on Thursday, August 18th for two institute days. Open House for both buildings is scheduled for Thursday, August 18th from 4:30 pm-6:30 pm. Students will start school on August 22nd. Dr. Cox stated any early release days will be announced as needed. The Superintendent stated we received and have completed a commercial FOIA request from SmartProcure. This is the third request from this organization for the same information from different time periods. Dr. Cox shared information regarding employee health insurance. We are collecting data from all staff to determine other options to be considered by our District insurance team.

Citizens: Opportunity for Visitors to Address the School Board Concerning Any Agenda Topic None

Approval of Items on Consent Agenda:

Summary of discussion: Adoption of Consent Agenda, Approve Open Minutes and Closed Minutes from June 20, 2016 Regular Meeting, Treasurer’s Report (s), District Accounts Payable, School Activity Account (s), Payroll and Renewal of Treasurer’s Bond.

Motion to approve these consent agenda items made by: Jeremy Reiter Motion seconded by: Vicki Schnelten

Roll Call:

“Yeas” “Nays”

Steve Adcock, (X)Jeremy Reiter, Vicki Schnelten, and Lisa Wade

Action: X Passed Failed

Agenda item: OLD BUSINESS

Summary of discussion item: FY17 Tentative Budget Information Dr. Cox stated she will have information regarding the FY17 tentative budget at next month’s board meeting. It will need approval at that time. A final budget will be presented for approval in September.

Summary of discussion item: Concussion Management Protocols Formal approval is needed for this plan which was presented at last month’s meeting to be in place at the start of the upcoming school year.

Motion made by: Vicki Schnelten Motion to: Approve Concussion Management Protocols. Motion seconded by: Jeremy Reiter

Roll Call:

“Yeas”

Steve Adcock, Jeremy Reiter, (X)Vicki Schnelten, and Lisa Wade

Action: X Passed Failed

“Nays”

Summary of discussion item: Cafeteria Bids Approval is needed for grocery bids for the upcoming school year. The recommended bids are:

2

Prairie Farms – Milk Lewis Bakeries – Bread Kohl Wholesale - Groceries

Motion made by: Vicki Schnelten Motion to: Approve Cafeteria Bids for upcoming 2016-2017 school year. Prairie Farms – Milk, Lewis Bakeries – Bread, and Kohl Wholesale – Groceries. Motion seconded by: Jeremy Reiter

Roll Call:

“Yeas”

Steve Adcock, Jeremy Reiter, (X)Vicki Schnelten, and Lisa Wade

Action: X Passed Failed

“Nays”

Agenda Item: NEW BUSINESS

Summary of discussion item: Electricity Contract Dr. Cox stated we have asked that our contract with Nordic Energy Services not be auto-renewed due to the price increase. After reviewing several other agents, QFB Energy is our recommended agency for energy supplier.

Motion made by: Lisa Wade Motion to: Approve contract with AEP Energy for 36 months at.05802 per kwh. Motion seconded by: Vicki Schnelten

Roll Call:

“Yeas”

(X)Steve Adcock, Jeremy Reiter, Vicki Schnelten, and Lisa Wade

Action: X Passed Failed

“Nays”

Summary of discussion item: International Club – 2018 Costa Rica Trip The International Club at CHS is planning the 2018 student trip and will present information at the August meeting for approval.

Summary of discussion item: Coaching Protocols Dr. Cox stated due to enhanced requirements from the ROE, protocols for coaches/sponsors are being recommended. Attached you will find procedural language regarding the funding for background checks. This will need formal approval.

Motion made by: Vicki Schnelten Motion to: Approve Coaching Protocols. Motion seconded by: Lisa Wade Roll Call:

3

“Nays” “Yeas”

Steve Adcock, (X)Jeremy Reiter, Vicki Schnelten, and Lisa Wade

Action: X Passed Failed

Summary of discussion item: Tuition Waiver Request Mindy Jackson is requesting a waiver to have her son attend kindergarten at Carrollton Grade School during the next school year. We have an approved waiver from Illinois State Board of Education for this employee benefit through 2019-2020 school year. Formal approval is needed.

Motion made by: Lisa Wade Motion to: Approve Tuition Waiver Request for Mindy Jackson. Motion seconded by: Jeremy Reiter Roll Call:

“Yeas”

Steve Adcock, Jeremy Reiter, (X)Vicki Schnelten, and Lisa Wade

Action: X Passed Failed

“Nays”

Summary of discussion item: Intergovernmental Agreement Dr. Cox stated this agreement with Calhoun CUSD is for transporting one of their students to Jacksonville with our students that attend Garrison. We utilized this agreement at the start of the school year last year until their student moved. Approval of this agreement is needed. This will expedite the process and have things in line for the start of both District’s school year.

Motion made by: Jeremy Reiter Motion to: Approve Intergovernmental Agreement. Motion seconded by: Vicki Schnelten Roll Call:

“Yeas”

Steve Adcock, Jeremy Reiter, Vicki Schnelten, and (X) Lisa Wade

Action: X Passed Failed

“Nays”

Agenda Item

:

CLOSED SESSION A motion was made by Jeremy Reiter and seconded by Vicki Schnelten to adjourn to closed meeting to discuss:

The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the District or legal counsel for the District, including hearing testimony on a complaint lodged against an employee or against legal counsel for the District to determine its validity; Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees.

Roll Call:

4

“Nays” “Yeas”

(X)Steve Adcock, Jeremy Reiter, Vicki Schnelten, and Lisa Wade

Action: X Passed Failed

Time of Adjournment: 7:35pm Open Session restarted at: 7:58pm

Summary of discussion item: Resignation of BOE Member Andy Stumpf submitted his letter of resignation effective July 11, 2016 due to work and family obligations. Dr. Cox thanked Andy for his years of service to the district in this capacity.

Motion made by: Jeremey Reiter Motion to: Approve Resignation of BOE Member Andy Stumpf. Motion seconded by: Vicki Schnelten

Roll Call:

“Yeas”

Steve Adcock, Jeremy Reiter, (X)Vicki Schnelten, and Lisa Wade

Action: X Passed Failed

“Nays”

Summary of discussion item: Exempt Employee FY17 Benefit Information Dr. Cox discussed suggested pay raises for our six exempt employees for FY17.

Motion made by: Vicki Schnelten Motion to: Approve pay raises as presented for our six exempt employees for FY17. Motion seconded by: Lisa Wade

Roll Call:

“Yeas”

Steve Adcock, Jeremy Reiter, Vicki Schnelten, and (X)Lisa Wade

Action: X Passed Failed

“Nays”

Summary of discussion item: Resignation of High School Cross Country Coach Dr. Cox stated that Lauren Pegue has submitted her resignation as volunteer HS cross country coach. Lauren has held this position for two years citing time commitment and personal reasons for this decision.

Motion made by: Jeremy Reiter Motion to: Approve Resignation of High School Cross Country Coach Lauren Pegue. Motion seconded by: Lisa Wade

Roll Call:

5

“Nays” “Yeas”

(X)Steve Adcock, Jeremy Reiter, Vicki Schnelten and Lisa Wade

Action: X Passed Failed

Summary of discussion item: Special Education Teacher The recommended candidate for the grade school special education teacher is Susan Rowe.

Motion made by: Lisa Wade Motion to: Approve Susan Rowe as Grade School Special Education Teacher Motion seconded by: Vicki Schnelten

Roll Call:

“Yeas”

Steve Adcock, (X)Jeremy Reiter, Vicki Schnelten, and Lisa Wade

Action: X Passed Failed

“Nays”

Summary of discussion item: Elementary Teacher The recommended candidate for the fourth grade teaching position is Emily Wittman.

Motion made by: Jeremy Reiter Motion to: Approve Emily Wittman as Fourth Grade Teacher Motion seconded by: Vicki Schnelten

Roll Call:

“Yeas”

Steve Adcock, Jeremy Reiter, (X)Vicki Schnelten, and Lisa Wade

Action: X Passed Failed

“Nays”

Summary of discussion item: Volunteer Coaches The following are the recommended volunteer coaches: Thomas Tucker – Volunteer Middle School Head Cross Country Kara Hurst – Volunteer High School Head Cross Country Coach Steve Adcock – Volunteer Middle School & High School Assistant Cross Country Coach Amelia Uhles – Volunteer Middle School Assistant Softball Coach Jim Cox - Volunteer Middle School Head Baseball Coach Daniel Vandersand – Volunteer Middle School Assistant Baseball Coach

Motion made by: Jeremy Reiter

Motion to: Approve Volunteer Coaches Thomas Tucker MS Cross Country Head Coach, Kara Hurst HS Cross Country Head Coach, Steve Adcock MS and HS Cross Country Assistant Coach, Amelia Uhles MS Assistant Softball Coach, Jim Cox MS Head Baseball Coach and Daniel Vandersand MS Assistant Baseball Coach. Motion seconded by: Vicki Schnelten

Roll Call:

“Yeas”

Steve Adcock, Jeremy Reiter, Vicki Schnelten, and (X)Lisa Wade

Action: X Passed Failed

“Nays”

Summary of discussion item: Recall of Teachers Assistants, Clerks, Librarian Aide, Supervisor The Following were recalled for the 2016-2017 school year. Teachers Assistants: Rachel Howard Kelly McGuire Gail Mountain Dawn Phillips Phyllis Didier Rebecca Steinacher HS Clerk/Supervisor: Gail Fraley GS Clerk/District Library Aide: Jenna Shaw

Motion made by: Vicki Schnelten Motion to: Approve Recall of Teachers Assistants: Rachel Howard, Kelly McGuire, Gail Mountain, Dawn Phillips, Phyllis Didier and Rebecca Steinacher, HS Clerk/Supervisor: Gail Fraley and GS Clerk/District LibraryAide: Jenna Shaw. Motion seconded by: Lisa Wade

Roll Call:

“Yeas”

(X)Steve Adcock, Jeremy Reiter, Vicki Schnelten, and Lisa Wade

Action: X Passed Failed

“Nays”

Agenda Item:

COMMUNICATIONS: Dr. Cox shared the District Office will be closed Friday July 22, 2016. The Superintendent stated the BOE Vacancy notice will be posted in this week’s Greene Prairie Press as well on the District website and Facebook. Applications will be due on Monday August 1st.

Citizens: Opportunity for Visitors to Address the School Board Concerning Any Topic:

None Approval of Motion to Adjourn

Motion to adjourn made by: Jeremy Reiter

Motion seconded by: Lisa Wade

All present signified by saying, “Aye.”

Action: X Passed Failed

Time of adjournment: 8:00 pm

Post-Meeting Action

Date minutes approved: 8/15/16

Date minutes were available for public inspection: 8/16/16

Date minutes were posted on District website: 8/16/16