West Central Reporter

The Carrollton Community Unified School District 1 Board of Education met Oct. 19 to share information regarding a new literacy program.

Here are the meeting's minutes, as provided by the board:

"The Carrollton School Board of Education is a seven-member elected body that adopts policy for the daily operation of schools and sees that school laws are properly explained, enforced and observed. Each member serves a four-year term."

Carrollton CUSD #1 Board of Education

Open Meeting Minutes

Date: September 19, 2016 Time: 7:08 P.M.

Location: Carrollton Grade School Library

Type of meeting: X Regular Special Reconvened or rescheduled Emergency

Name of person taking the minutes: Gina Settles, Board Secretary

Name of person presiding: Tammy Weber, President

Members in attendance:

1. Steve Adcock 2. Rodney Reif 3. Jeremy Reiter 4. Vicki Schnelten 5. Deanna Stendeback 6. Lisa Wade 7. Tammy Weber

Members absent:

Approval of the Agenda

Motion made by: Steve Adcock Motion to: Approval of the Agenda Motion seconded by: Rodney Reif

Roll Call:

“Yeas” “Nays”

(X)Steve Adcock, Rodney Reif, Jeremy Reiter, Vicki Schnelten, Lisa Wade and Tammy Weber

Action: X Passed Failed

Agenda Item: NEW BUSINESS

Summary of discussion: Seating of New Board Member Deanna Stendeback took the oath of office and was appointed as the new board member.

Summary of discussion: Board Member Code of Conduct All members of the board reviewed and recited together the Code of Conduct. IASB recommends that this be done on a regular basis.

Communications: Mrs. Smith shared information regarding a new literacy program coordinated by Mr. Flowers, Miss Nottmeyer, and herself. This program involves high school students reading with seventh grade students at the grade school for 30 minutes; at the same time the whole school is reading, including staff. Early Release days are the designated days for this program. Dr. Cox shared information about a new program that each of our schools are enrolled in called the Farmers Insurance Agency Affinity Program. Kevin Martin, our local Farmers Insurance representative, has enrolled each of our schools in the program which provides $100 per month to each school for programs and activities for both staff and students.

Superintendent’s Report: Mr. Thomas gave a technology update for the district. He stated that three security cameras have now been installed in the junior high in the past week. Also, we will be expanding our wireless internet. This will allow for internet access outdoors as well as help with the increasing number of devices that we now have to accommodate our students. Dr. Cox discussed the CPPRT overpayment. All districts have been impacted in different ways. The tentative plan from the Dept. of Revenue will be that districts will receive 10% less in half of calendar year 2016 and half of calendar year 2017. The financial impact will be felt in FY18 and FY19. Dr. Cox showed a short video on the Evidence Based Funding Model which provided information on a new funding formula that has been proposed for implementation in the17-18 school year. Miss Nottmeyer has applied and received a grant for a program called the Abraham Lincoln Award for the high school library. The program is similar to the Bluestem program at the grade school except this will target high school students. This is the first year for the high school to participate in this program. Per the request of a board member, information regarding National Honor Society Standards was presented. Dr. Cox stated with the recent concerns of drinking water in public buildings across the country, many area districts are being proactive in the matter by having water sampling to ensure for the safety of all students and staff. Dr. Cox stated she is requesting quotes from a couple of local vendors who do this work.

Citizens: Opportunity for Visitors to Address the School Board Concerning Any Agenda Topic

Approval of Items on Consent Agenda:

Summary of discussion: Adoption of Consent Agenda, Approve Open Minutes for August 15, 2016 Regular Meeting and August 30, 2016 Special Meeting and Closed Minutes from August 15, 2016 Regular Meeting and August 30, 2016 Special Meeting, Treasurer’s Report (s), District Accounts Payable, School Activity Account (s), Payroll and Renewal of Treasurer’s Bond, Donation Acceptance $100 to each school each month from the Farmers Insurance Affinity Program, Recognition of Schools, 2016-2017 Salary and Benefits, and Succession Plan.

Motion to approve these consent agenda items made by: Rodney Reif Motion seconded by: Lisa Wade

Roll Call:

“Yeas” “Nays”

Steve Adcock, (X) Rodney Reif, Jeremy Reiter, Vicki Schnelten, Lisa Wade, and Tammy Weber

“Abstain”

Deanna Stendeback

Action: X Passed Failed

Agenda item: OLD BUSINESS

Summary of discussion item: 10 Year Health Life Safety Report Dr. Cox stated that an amendment to the 10 year HLS Report is needed to address the issue with a section of the roof at the high school that will need replaced as soon as possible. Another issue is related to the removal of asbestos ceiling tile which was brought to our attention from IDEAL environment that may need to be added to the grade school HLS report.

Motion made by: Jeremey Reiter Motion to: Approval to Amend the 10 Year Health Life Safety Report as determined by District Architect.

Motion seconded by: Vicki Schnelten

Roll Call:

“Yeas”

Steve Adcock, Rodney Reif, (X)Jeremy Reiter, Vicki Schnelten, Deanna Stendeback, Lisa Wade and Tammy Weber

Action: X Passed Failed

“Nays”

Summary of discussion item: FY17 Budget Dr. Cox stated this information was presented at the Budget Hearing.

Motion made by: Rodney Reif Motion to: Approve FY17 Budget. Motion seconded by: Steve Adcock

Roll Call:

“Yeas”

Steve Adcock, Rodney Reif, Jeremy Reiter, (X)Vicki Schnelten, Lisa Wade and Tammy Weber

Action: X Passed Failed

“Nays”

“Abstain”

Deanna Stendeback

Summary of discussion item: FY16 Audit Robyn Klingler and Danielle Staples of Scheffle and Boyle presented findings of our FY16 audit. Robyn stated two opinions in the report. The first deals with responsibilities and management; the second deals with the internal controls. She discussed the summary, which was a detail of the cash, savings and fund balances. We are receiving “recognition” status again this year which is outstanding.

Motion made by: Jeremy Reiter Motion to: Approve FY16 Audit. Motion seconded by: Steve Adcock

Roll Call:

“Yeas”

Steve Adcock, Rodney Reif, Jeremy Reiter, Vicki Schnelten, (X)Deanna Stendeback, Lisa Wade and Tammy Weber

Action: X Passed Failed

“Nays”

Summary of discussion item: Crisis Management Plan Formal approval is needed for the District Crisis Management Plan. This is an annual process.

Motion made by: Vicki Schnelten Motion to: Approve Crisis Management Plan for 2016-2017. Motion seconded by: Steve Adcock

Roll Call:

“Yeas”

Steve Adcock, Rodney Reif, Jeremy Reiter, Vicki Schnelten, Deanna Stendeback, (X)Lisa Wade and Tammy Weber

Action: X Passed Failed

“Nays”

Summary of discussion item: Policy Updates – 2nd Reading Dr. Cox reviewed and discussed the updates; this will need approval for final adoption

Motion made by: Steve Adcock Motion to: Approve the Policy Updates. Motion seconded by: Jeremy Reiter

Roll Call:

“Yeas”

Steve Adcock, Rodney Reif, Jeremy Reiter, Vicki Schnelten, Lisa Wade and (X)Tammy Weber

Action: X Passed Failed

“Nays”

“Abstain”

Deanna Stendeback

Agenda Item: NEW BUSINESS

Summary of discussion item: Tuition Waiver Request Scott Zobrist is requesting approval for the tuition waiver for his daughter to attend Carrollton High School.

Motion made by: Lisa Wade. Motion to: Approve Tuition Waiver Request for Scott Zobrist. Motion seconded by: Rodney Reif.

Roll Call:

Yeas”

(X)Steve Adcock, Rodney Reif, Jeremy Reiter, Vicki Schnelten, Deanna Stendeback, Lisa Wade and Tammy Weber

Action: X Passed Failed

“Nays”

: Agenda Item

CLOSED SESSION A motion was made by Rodney Reif and seconded by Jeremy Reiter to adjourn to closed meeting to discuss:

The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the District or legal counsel for the District, including hearing testimony on a complaint lodged against an employee or against legal counsel for the District to determine its validity; Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees.

Roll Call:

“Yeas”

Steve Adcock, (X)Rodney Reif, Jeremy Reiter, Vicki Schnelten, Deanna Stendeback, Lisa Wade and Tammy Weber

Action: X Passed Failed

“Nays”

Time of Adjournment: 7:43pm Open Session restarted at: 8:13pm

Summary of discussion item: Honorable Dismissal of Educational Support Personnel Due to enrollment decreases, we will need to honorably dismiss full time teachers assistant Rebecca Steinacher and re-employ as part-time.

Motion made by: Steve Adcock Motion to: Approve Honorable Dismissal of Educational Support Personnel Rebecca Steinacher. Motion seconded by: Rodney Reif

Roll Call:

“Yeas”

Steve Adcock, Rodney Reif, Jeremy Reiter, (X)Vicki Schnelten, Lisa Wade and Tammy Weber

Action: X Passed Failed

“Nays”

“Abstain” Deanna Sendeback

Summary of discussion item: Employment of Part Time High School Cafeteria Staff Due to the increase of students eating meals at the high school, we need to employ a part time person to assist through the lunch hour. The recommended candidate is Amy Taylor.

Motion made by: Rodney Reif. Motion to: Approve Amy Tayor as Part Time High School Cafeteria Staff. Motion seconded by: Steve Adcock.

Roll Call:

“Nays” “Yeas”

Steve Adcock, Rodney Reif, Jeremy Reiter, Vicki Schnelten, Lisa Wade and Tammy Weber

Action: X Passed Failed

“Abstain”

(X) Deanna Stendeback

Summary of discussion item: Retirement Notice Kellie Rahe has submitted her notice of intent to retire at the conclusion of the 2019-2020 school year. This will require formal approval.

Motion made by: Jeremy Reiter Motion to: Approve Kelli Rahe’s notice of intent to retire at the conclusion of the 2019-2020 school year.. Motion seconded by: Vicki Schnelten

Roll Call:

“Yeas”

Steve Adcock, Rodney Reif, Jeremy Reiter, Vicki Schnelten, Deanna Stendeback, (X)Lisa Wade and Tammy Weber

Action: X Passed Failed

“Nays”

Summary of discussion item: Retirement Bonus Approve the retirement bonus in the amount of $3300.00 for Jim Huff who retired August 31, 2016. This amount is based on the current CBA language.

Motion made by: Rodney Reif Motion to: Approve retirement bonus for Jim Huff of $3300.00. Motion seconded by: Steve Adcock

Roll Call:

“Yeas”

Steve Adcock, Rodney Reif, Jeremy Reiter, Vicki Schnelten, Deanna Stendeback, Lisa Wade and (X)Tammy Weber

Action: X Passed Failed

“Nays”

Summary of discussion item: Employment of Custodian Ron Cox is the recommend candidate to fill the vacant position at the grade school due to Jim Huff’s retirement.

Motion made by: Jeremy Reiter Motion to: Approve Ron Cox as full time Custodian. Motion seconded by: Steve Adcock

Roll Call:

“Yeas”

Steve Adcock, Rodney Reif, Jeremy Reiter, (X)Vicki Schnelten, Deanna Stendeback, Lisa Wade and Tammy Weber

Action: X Passed Failed

“Nays”

Summary of discussion item: Volunteer Coaches The following Volunteer Coaches need formal approval: Doug Hartwick - Volunteer High School Assistant Girls Basketball Bill Leonard - Volunteer Middle School Assistant Boys Basketball Scott Wade - Volunteer Middle School Assistant Girls Basketball

Motion made by: Rodney Reif Motion to: Approve the following Volunteer Coaches Doug Hartwick Volunteer HS Asst. Girls Basketball, Bill Leonard Volunteer MS Asst. Boys Basketball, Scott Wade Volunteer MS Asst. Girls Basketball. Motion seconded by: Steve Adcock

Roll Call:

“Yeas”

(X)Steve Adcock, Rodney Reif, Jeremy Reiter, Vicki Schnelten, Deanna Stendeback, Lisa Wade and Tammy Weber

Action: X Passed Failed

“Nays”

Summary of discussion item: Middle School Boys Basketball Jim Cox has applied for this position and is the recommended candidate.

Motion made by: Jeremy Reiter Motion to: Approve Jim Cox as Head Middle School Boys Basketball Coach. Motion seconded by: Rodney Reif

Roll Call:

“Yeas”

Steve Adcock, (X)Rodney Reif, Jeremy Reiter, Vicki Schnelten, Deanna Stendeback, Lisa Wade and Tammy Weber

Action: X Passed Failed

“Nays”

Agenda Item:

COMMUNICATIONS: Dr. Cox stated she would like to set a Facilities Team Meeting with Jeremy and Steve to review and prioritize the items on the 10 year Health Life Safety report. Vicki Schnelten shared information from the Four Rivers Operating Board and Rep Council Meeting that she attended. One item of concern was whether to have a Police Officer at the schools at all times or not.

Citizens: Opportunity for Visitors to Address the School Board Concerning Any Topic:

• Tammy pointed out some items that needed to be addressed to the Building and Grounds Committee. One of the railings in the gym on the home side needs to be fixed for safety reasons. Another item of concern was the new brick walkway; some of the bricks were pretty loose and uneven.

• Rodney stated the High School Band and Chorus performed on the square for Greene County Days and they did a wonderful job. We really have a lot of good musical talent.

Approval of Motion to Adjourn

Motion to adjourn made by: Steve Adcock

Motion seconded by: Jeremy Reiter

All present signified by saying, “Aye.”

Action: X Passed Failed

Time of adjournment: 8:50pm

Post-Meeting Action

Date minutes approved: 10/17/16

Date minutes were available for public inspection: 10/18/16

Date minutes were posted on District website: 10/18/16