Godfrey Board of Trustees met Tuesday, Oct. 4.
Here are the minutes as provided by Godfrey:
GODFREY, ILLINOIS Regular Meeting October 4, 2016
The meeting of the Board of Trustees of the Village of Godfrey was called to order by Mayor Michael McCormick at 6:47 p.m., October 4, 2016 at the Village Hall, 6810 Godfrey Road, Godfrey, Illinois. The meeting was opened with the Pledge of Allegiance.
Roll Call: Present: Karen McAtee, Joe Springman, Mark Stewart, Michael Stumpf, Eldon Williams and Mayor Michael McCormick. Absent: Sarah Johnes
Village Attorney Absent: Tom Long Budget Director Present: Joe Hughes Building Code and Zoning Administrator: Laura Dixon Director of Parks and Recreation Present: Kimberly Caughran Director of Maintenance: Jim Lewis Village Engineer Absent: Josephine Emerick Economic Development Present: William Catalano
Mayor McCormick asked for the approval of the minutes for the September 20, 2016, meeting. With no objections from the Board the minutes were placed on file in the Clerk’s Office.
Mayor McCormick asked the Board for permission to change the agenda order to move the PROCLAMATION FOR 30TH ANNIVERSARY OF THE 100 BLACK MEN OF ALTON, ILLINOIS
The Agenda was changed with no objections from the Board.
PROCLAMATION FOR 30TH ANNIVERSARY OF THE 100 BLACK MEN OF ALTON, ILLINOIS Trustee Stewart moved for the approval of the Proclamation For 30th Anniversary Of The 100 Black Men Of Alton, Illinois, seconded by Trustee Stumpf. Poll of Board: Ayes-5, Nays-0, Absent-1. Motion carried.
Mayor McCormick presented the “Proclamation For 30th Anniversary Of The 100 Black Men Of Alton, Illinois” to Anthony Booker, Representative of the 100 Black Men of Alton, Illinois:
WHEREAS, in 1986 the Alton Chapter was incorporated under the laws of the State of Illinois and in 1988 became a tax exempt non-profit 501 (C) (3) organization under the Internal Revenue Code. The 100 Black Men of Alton thus became the tenth chapter to be officially recognized by the national at an executive meeting held at the National Convention in Indianapolis in June of 1989. This enabled the Alton Chapter to articulate its concepts and contributions on a national level.
WHEREAS, the mission of the 100 Black Men of America Inc. is to improve the quality of life within our communities and enhance educational and economic opportunities for all African Americans.
WHEREAS, 100 Black Men of America Inc. is committed to the intellectual development of youth and the economic empowerment of the African American community based on the following precepts: respect for family, spirituality, justice, and integrity.
WHEREAS, 100 Black Men of America Inc. seeks to serve as a beacon of leadership by utilizing our diverse talents to create environments where our children are motivated to achieve, and to empower our people to become self- sufficient shareholders in the economic and social fabric of the communities we serve.
NOW, THEREFORE, I, Michael J. McCormick, President of the Board of Trustees for the Village of Godfrey, Illinois, on behalf of the Village Board and the Village of Godfrey, do hereby proclaim the week of october16-22, 2016 as 100 Black Men of Alton in celebration of its 30th year anniversary in the Riverbend area, and for the many contributions and services of our community, with our best wishes for many years of continued success in the future.
FINANCIAL REPORT – AUGUST 2016 Joe Hughes, Budget Officer, presented the Financial Report for revenue received during the month of August 2016: $ 404,582 to the General Fund; $41,140 in the Motor Fuel Tax Fund; $ 218,852 in the Sewer Fund; $74,956 in the Business District; and $5,545 in the TIF District for a combined total of $745,075. The fund balances at the end of August 2016 were: $ 7,882,869 in the General Fund; $ 1,279,810 in the Motor Fuel Tax Fund; $ 3,810,677 in the Sewer Fund; $ 2,976,225 in the Business District; and $ 31,123 in the TIF District for a combined total of $ 15,949,581.
STANDING COMMITTEES: PUBLIC SAFETY COMMITTEE: Chairman Williams moved to give authorization to the Village Attorney to prepare eviction notice for the Godfrey Highway House, 3023 Godfrey Road, seconded by Trustee Stumpf. Poll of Board: Ayes-5, Nays-0, Absent-1. Motion carried.
Chairman Williams moved to accept the donation from the Godfrey Fire Protection District of a Base Station Starcom 21 Radio and to give authorization to the Village Treasurer’s Office to make payment of the Annual Subscription fee of $100 per year, seconded by Trustee Stumpf. Poll of Board: Ayes-5, Nays-0, Absent-1. Motion carried.
Chairman Williams moved to reschedule the October 31, 2016 Public Safety Committee to November 1, 2016 at 6:00 p.m. at the Godfrey Village Hall. , seconded by Trustee Stumpf. Poll of Board: Ayes-5, Nays-0, Absent-1. Motion carried.
Chairman Williams reported that the next meeting of Public Safety Committee will be November 1, 2016 at 6:00 p.m. at the Village Hall.
FINANCE COMMITTEE REPORT Chairman Stewart moved for the approval to waive the bond requirements for the Godfrey Women’s Club for 2016 Raffle Licenses (Christmas Carousel Main and Business Raffles) and waive the filing fees, contingent on receiving required paperwork, seconded by Trustee Stumpf. Poll of Board: Ayes-5, Nays-0, Absent-1. Motion carried.
Chairman Stewart moved to give authorization to Jim Lewis, Director of Maintenance, to purchase a 2017 International Dump Truck from Rush Truck Center of Springfield, Illinois from State Bidder’s List at a cost of $75,622.00 and to give authorization to Jim Lewis, Director of Maintenance to seek bids for accessory equipment for the vehicle, seconded by Trustee Stumpf. Poll of Board: Ayes-5, Nays-0, Absent-1. Motion carried.
Chairman Stewart moved for the Approval of the Change in Plan No. 2 for the 2016 Milling and Overlay Project – Rockgate Subdivision with Christ Brothers Asphalt of Lebanon, Illinois in the amount of $2,682.55 for a total cost of $161,796.61, seconded by Trustee Stumpf. Poll of Board: Ayes-5, Nays-0, Absent-1. Motion carried.
Chairman Stewart moved for the approval of the following billings for October 2016 Accounts Payable: Seiler Excavating, Alton, Illinois – Wick-Mor Place $2,876.77, seconded by Trustee Stumpf. Poll of Board: Ayes-5, Nays-0, Absent-1. Motion carried.
Chairman Stewart moved for the approval of the Change in Scope of Services – Engineering with Heneghan and Associates of Godfrey, Illinois for the Surveying/Engineering for the additional EPA SSA Requirements at a total cost of $21,400, seconded by Trustee Stumpf. Poll of Board: Ayes-5, Nays-0, Absent-1. Motion carried.
Chairman Stewart moved to give authorization to Jim Lewis, Director of Public Works to purchase a Bush Hog 2810 Flex-Wing Rotary Cutter from Sievers Equipment Company of Hamel, Illinois from the State Bidder’s List at a cost of $12,990 with funding from the Public Works Department Funds of $6,340 and Sewer Department Funds of $6,650, seconded by Trustee Stumpf. Poll of Board: Ayes-5, Nays-0, Absent-1. Motion carried.
Chairman Stewart moved to give authorization to the Village Treasurer to establish a Line Item/Expense Category to allow for obtaining Engineering Service for Current Sewer Projects up to $10,000, seconded by Trustee Stumpf. Poll of Board: Ayes-5, Nays-0, Absent-1. Motion carried.
Chairman Stewart moved to give authorization to the Village Attorney to make the Amendment to Ordinance 29-2010, AN ORDINANCE AMENDING THE ORDINANCES OF THE VILLAGE OF GODFREY, ILLINOIS, PERTAINING TO UTILITIES – Residential and Commercial Sewer Rates, seconded by Trustee Stumpf. Poll of Board: Ayes-5, Nays-0, Absent-1. Motion carried.
Chairman Stewart moved for the approval of the proposed Business District Map Expansion as submitted at the Finance Committee on October 3, 2016 and moved for the approval of the proposal from Moran Economic Development of Edwardsville, Illinois for a study and other administrative work for expansion of the Business District at a cost of $13,900 plus reimbursable expenses, not to exceed $900, seconded by Trustee Stumpf. Poll of Board: Ayes-5, Nays-0, Absent-1. Motion carried.
Chairman Stewart moved for the approval of Resolution 2016-17, A Resolution for Administrative Service Resolution Village of Godfrey Business District for reimbursement to the Village General Fund for Eligible Cost up to 5 Percent, seconded by Trustee Stumpf. Poll of Board: Ayes-5, Nays-0, Absent-1. Motion carried.
Chairman Stewart moved for the approval of Resolution 2016-18, A Resolution for Administrative Service for Village of Godfrey Tax Increment Financing District for reimbursement to the Village General Fund for Eligible Cost up to 5 percent, seconded by Trustee Stumpf. Poll of Board: Ayes-5, Nays-0, Absent- 1. Motion carried.
Chairman Stewart moved for the approval of the Accounts Payable for the month of October 2016 General Fund $ 425,456.35 and the Motor Fuel Tax Fund $ 188,022.27; and the Street Department $ 17,575.26, seconded by Trustee Stumpf. Poll of Board: Ayes-5, Nays-0, Absent-1. Motion carried.
Chairman Stewart moved for the approval of the Payroll Account for the period Of 08/01/2016 to 09/17/2016 for the Village for a total payroll of $ 108,767.33 mileage of $ 103.95 and payroll taxes of $ 17,487.69, seconded by Trustee Stumpf. Poll of Board: Ayes-5, Nays-0, Absent-1. Motion carried.
Chairman Stewart presented the following Ordinance for First Reading An Ordinance Establishing Salaries For The Elected Officials Of The Village Of Godfrey, Madison County, Illinois
Chairman Stewart moved to give authorization to Clerk Whisler to work on proposals for Paperless Agenda Packets for the Village Board with BoardDocs Company, and Williams Office Products for equipment, seconded by Trustee Stumpf. Poll of Board: Ayes-5, Nays-0, Absent-1. Motion carried.
Chairman Stewart moved to reschedule the October 31, 2016 Finance Committee Meeting after the Public Safety Committee to November 1, 2016 at 6:00 p.m. at the Godfrey Village Hall, seconded by Trustee Stumpf. Poll of Board: Ayes-5, Nays-0, Absent-1. Motion carried.
Chairman Stewart reported that the next meeting of the Finance Committee will be November 1, 2016, after the close of the Public Safety Committee.
COMMITTEE REPORT: PARKS AND RECREATION DEPARTMENT Kimberly Caughran, Director of Parks and Recreation, reported that the next meeting of the Parks and Recreation Committee will be October 14, 2016 at 8:30 a.m.
PLANNING AND ZONING COMMISSION Laura Dixon, Building Code and Zoning Director, reported that the next meeting of the Planning and Zoning Commission of October 19, 2016 at 6:45 p.m. has been cancelled.
COMMUNITY PLANNING, ECONOMIC DEVELOPMENT AND INFRASTRUCTURE COMMITTEE William Catalano, Director of Economic Development and Marketing Branding, reported that the next meeting of the Community Planning, Economic Development and Infrastructure Committee will be on October 12, 2016 at 6:15 p.m.
SPECIAL PROJECTS SEWER COMMITTEE Trustee Springman reported that the next meeting of the Special Projects Sewer Committee will be October 5, 2016 at 5:00 p.m. at the Village Hall.
GODFREY CLIMATE PROTECTION AND ENERGY EFFICIENCY COMMITTEE Clerk Whisler reported that the next meeting of the Godfrey Climate Protection And Energy Efficiency Committee will be October 31, 2016 at 10:00 a.m. at the Village Hall.
CAPITAL PROJECTS COMMITTEE Chairman Stumpf report that the next meeting of the Capital Projects Committee will be October 18, 2016 at 10:00 a.m. at the Sewer Facility.
COMMUNICATIONS: Trustee Stewart moved to place all correspondence on file in the Mayor’s and Clerk’s office: an emails from Matt Taul on River Aire; an emails from Matt Taul on River Aire; an emails from Mr. Burns on River Aire; an emails from Jo Emerick; an email from Steve Osborn; an email from Judy Greear; an email from Don Tuttle on gun shooting; an email from Chris Sichra on Godfrey Fire; a memo from Mayor Russell- Jerseyville; an emails from Jo Emerick and Will Rao; an email from Bryan Roady; an email from Jaris Wade; an emails and Letter from Missouri Petroleum; an email from Steve Jeffs to M. Taul; a Notice from Illinois Commerce Commission – Union Pacific Railway LED Lighting Installation; a Notice of Hearing – Spot Holding; a Report from Azavar Audit Solutions Client Update; a September 2017 Revenue Received Village Clerk’s Report; an October Monthly Calendar; an Order Confirming Sale or Notice of Les Pendens: 7729 Meadowlark, 5217 Brian, 4430 Delta Queen, 5906
Dogwood Lane. Seconded by Trustee Springman. Poll of Board: Ayes-5 Nays-0, Absent-1. Motion carried.
OLD BUSINESS: No Old Business at this time.
NEW BUSINESS: RESOLUTION 2016 - 20 A RESOLUTION ESTABLISHING THE DATES FOR TRICK OR TREATING UNDER ORDINANCE NO. 47-2001 Trustee Stumpf moved for the approval of A Resolution Establishing The Dates For Trick Or Treating Under Ordinance No. 47-2001,
WHEREAS, Section 2 of Ordinance 47-2001 of the Village of Godfrey, Illinois, authorizes the President and Board of Trustees of the Village of Godfrey to establish dates for
WHEREAS, such dates need to be established for 2013;
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF GODFREY, that:
Pursuant to Section 2 of Ordinance 47-2001 the Village of Godfrey shall be permitted only on Sunday, October 30, 2016, and Monday, October 31, 2016, during the hours of 6:00 p.m. to 8:00 p.m., authorized by Ordinance 47-2001; and That any prior resolution in conflict with this Resolution is hereby rescinded.
Seconded by Trustee Stewart. Poll of Board: Ayes-5, Nays-0, Absent-1. Motion carried.
CONSIDERATION OF NOVEMBER 1, 2016 MEETING - RESCHEDULE Trustee Stumpf moved to reschedule the November 1, 2016 Village Board of Trustee Meeting to November 2, 2016 for 5 minutes after the close of the Godfrey Township Meeting at 6:15 p.m., seconded by Trustee Stewart. Poll of Board: Ayes-5, Nays-0, Absent-1. Motion carried.
OPEN FORUM
Clerk Whisler reported on time for Early Voting for the November 8, 2016 Election.
Clerk Whisler reported on the death of Janet Duthie Collins, a past member of the Planning and Zoning Board on September 22, 2016.
Trustee Williams moved to adjourn the meeting at 7:12 p.m., seconded by Trustee Stewart. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Pamela E. Whisler, M.M.C., Village Clerk
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